Number of Item

Document type (including the electronic documents certified by the electronic digital signature)

Document storage duration

Note

1

2

3

4

1. Organization of management system

1.1. Rule-making and administrative activities

1

Legal acts (the laws making changes and additions to the Constitution of the Republic of Kazakhstan, the constitutional laws, codes, the consolidated laws, the laws, resolutions of Parliament of the Republic of Kazakhstan, the resolution of the Senate and the Majilis of Parliament of the Republic of Kazakhstan)

Constantly

Paper documents and electronic documents identical to them.

2

Subordinate regulatory legal acts:

1) in the place of acceptance;

Constantly

Paper documents and electronic documents identical to them.

2) in the place of state registration

5 years

Electronic dokumenty*.

3

Projects of legislative and subordinate regulatory legal acts:

1) in the place of development;

Constantly

Electronic dokumenty*.

2) in the place of approval;

3 years

Electronic dokumenty*.

3) in the place of acceptance

Constantly

Paper documents and electronic documents identical to them.

4

Plans of preparation of projects of regulatory legal acts (perspective and current):

1) in the place of approval;

5 years

Electronic dokumenty*.

2) in the place of development and approval

3 years

Electronic dokumenty*.

5

Orders of the President of the Republic of Kazakhstan, Prime Minister of the Republic of Kazakhstan

Constantly

Paper documents and electronic documents identical to them.

6

Orders of the President of the Republic of Kazakhstan, Chairmen of chambers of Parliament of the Republic of Kazakhstan and their deputies, the Counselor of state of the Republic of Kazakhstan, the Head of Administration of the President of the Republic of Kazakhstan and documents on their execution (letters, helps, the conclusions and other documents):

1) in the place of development and approval;

Constantly

Paper documents and electronic documents identical to them.

In cases when executives in charge are all state bodies (organizations) specified in the order, in Administration of the President of the Republic of Kazakhstan documents on execution of the order are provided by them on paper and electronic documents identical to them.

2) in other organizations

Constantly

Electronic documents *

7

Orders of the Prime Minister of the Republic of Kazakhstan, deputy prime ministers of the Republic of Kazakhstan, deputy managers of Administration of the President of the Republic of Kazakhstan, the Chief of staff of the Government and his deputies and documents on their execution

Constantly

Electronic dokumenty*.

8

Orders of heads of state bodies and documents on their execution

Constantly

Electronic dokumenty*.

9

Orders of management of the organization to structural divisions and documents on their execution

5 years

Electronic dokumenty*.

10

The initiative offers made in state bodies, documents on their development

5 years of EPK

Electronic dokumenty*.

11

Documents on creation of special economic zones

Constantly

Electronic dokumenty*.

12

Substandard legal acts (orders and orders) of the head of the organization:

1) on the main (production) activities;

Constantly

Paper documents and electronic documents identical to them.

2) on staff (about acceptance (assignment, transfer to study), dismissal (assignment), movement;

75 years of EPK

Paper documents and electronic documents identical to them.

3) on staff (about business trips, leaves, encouragement, advanced training, imposing and removal of authority punishments, certification, education, assignment of ranks (ranks), change of surnames (middle names), rewarding, compensation, awarding, payments, benefits)

5 years of EPK

Electronic dokumenty*.

13

The bases to substandard legal acts of the head of the organization and documents to them

1 year

Electronic dokumenty*. Statements to substandard legal acts on staff – on paper.

14

Documents on accomplishment of substandard legal acts of the head of the organization

3 years

Electronic dokumenty*.

15

Protocols, decisions, recommendations, the conclusions, shorthand reports (audiovisual records) and documents to them (helps, the conclusions, reports and other documents):

1) the meetings convened by the President of the Republic of Kazakhstan, management of Administration of the President of the Republic of Kazakhstan, meetings of advisory advisory bodies in case of the President of the Republic of Kazakhstan, the Constitutional Court of the Republic of Kazakhstan, the Security Council of the Republic of Kazakhstan, the Supreme Judicial Council of the Republic of Kazakhstan, Council for management of National fund of the Republic of Kazakhstan, Assembly of the people of Kazakhstan;

Constantly

Paper documents and electronic documents identical to them.

2) parliamentary sessions of the Republic of Kazakhstan and its chambers, standing committees and the commissions of chambers of Parliament of the Republic of Kazakhstan, advisory advisory bodies under Parliament of the Republic of Kazakhstan and its chambers;

Constantly

Paper documents and electronic documents identical to them.

3) meetings of the Government of the Republic of Kazakhstan, advisory advisory bodies under the Government of the Republic of Kazakhstan, meetings of the Prime Minister of the Republic of Kazakhstan and his deputies, the Chief of staff of the Government of the Republic of Kazakhstan;

Constantly

Electronic dokumenty*.

4) meetings of Central Election Commission of the Republic of Kazakhstan, territorial, district and precinct election commissions;

Constantly

Paper documents and electronic documents identical to them.

5) meetings republican state commissions, public councils, permanent commissions, boards, other advisory advisory bodies;

Constantly

Paper documents and electronic documents identical to them.

6) meetings of sessions of maslikhat and its bodies, permanent and temporary commissions of maslikhat;

Constantly

Paper documents and electronic documents identical to them.

7) meetings of the Republican budget commission, budget commissions of area, cities of republican value, capital, area (city of regional value);

Constantly

Paper documents and electronic documents identical to them.

8) general shareholder meetings, board of directors of joint-stock companies, founders (participants) of economic partnerships;

Constantly

Electronic dokumenty*.

In the presence of the corresponding information systems.

9) commissions, councils, joint, executive and advisory advisory bodies of the organization;

Constantly

Electronic dokumenty*.

In the presence of the corresponding information systems.

10) working groups, temporary commissions of the organization;

3 years

Electronic dokumenty*.

11) general meetings (conferences) of employees of the organization;

Constantly

Electronic dokumenty*.

12) public listenings;

Constantly

Electronic dokumenty*.

13) meetings (descents) of citizens;

5 years of EPK

Paper documents and electronic documents identical to them

14) hardware (operational) meetings with the head of the organization;

3 years of EPK

Paper documents and electronic documents identical to them.

15) meetings of employees of structural divisions of the organization

To need minovaniye

Electronic documents *

16

Documents on holding the international, republican, industry congresses, symposiums, the congresses, conferences, meetings, seminars, tenders, anniversary, festive and other events

Constantly

Paper documents and electronic documents identical to them.

17

Regulating documents on standardization and technical regulation:

1) in the place of development and approval;

Constantly

Paper documents and electronic documents identical to them

2) in other organizations

Before replacement with new

Paper documents and electronic documents identical to them

18

Recommendations (including methodical), instructions, instruction sheets

5 years

Electronic dokumenty*.

19

Drafts of recommendations (including methodical) rules, instructions, instructions, instruction sheets and documents on their development

1 year

Electronic dokumenty*.

20

Correspondence with the President of the Republic of Kazakhstan, Chairmen of chambers of Parliament of the Republic of Kazakhstan and their deputies, the Counselor of state of the Republic of Kazakhstan, the Head of Administration of the President of the Republic of Kazakhstan

Constantly

Paper document and identical to it electronic documents.

21

Correspondence with the Prime Minister of the Republic of Kazakhstan, deputy prime ministers of the Republic of Kazakhstan, deputy managers of Administration of the President of the Republic of Kazakhstan, the Chief of staff of the Government and its deputies

Constantly

Electronic dokumenty*.

22

Correspondence with higher state bodies, superior organizations on the main activities

5 years of EPK

Electronic dokumenty*.

23

Correspondence with the subordinated (subordinate) organizations, territorial authorities and other organizations for the main activities

5 years of EPK

Electronic dokumenty*.

24

Documents on the main activities of the organization

10 EPK

Electronic dokumenty*.

25

Documents according to organizational matters of organization activity

5 years

Electronic dokumenty*.

1.2. Control

26

Schedules of conducting checks

3 years

Electronic dokumenty*. Semi-annual summary schedules of conducting checks – it is permanent.

27

Documents on carrying out and results of the state control and supervision, measures for elimination of the revealed violations

5 years of EPK

Paper documents and electronic documents identical to them.

28

Logs, books of accounting (registration) of visits and checks, audits, inspections, their decisions, determinations, instructions, acts, conclusions

5 years

Electronic dokumenty*.

29

Requests of deputies of the Senate of Parliament of the Republic of Kazakhstan, the Majilis of Parliament of the Republic of Kazakhstan, local representative bodies and documents on their consideration

Constantly

Electronic dokumenty*.

30

Addresses, messages, offers, responses and requests of physical persons and legal entities, documents on their consideration

5 years of EPK

Paper documents and electronic documents identical to them.

31

Documents on condition of work on consideration of addresses, messages, offers, responses and requests of physical persons and legal entities

5 years

Electronic dokumenty*.

32

Books, logs, cards (database) of accounting of acceptance of physical persons, representatives of legal entities, registration and control of execution of appeals of physical persons and legal entities

5 years

Electronic dokumenty*.

In the presence of the corresponding information systems.

33

Documents of the representative for ethics

5 years of EPK

Electronic dokumenty*.

1.3. Audit and financial control

34

Documents on carrying out, results of carrying out the state audit by bodies of the state audit and financial control and measures for elimination of the revealed violations

Constantly

Paper documents and electronic documents identical to them. For internal checks of the organization – 5 years of EPK.

35

Criteria (system of indicators) of organization activity by which their financial, accounting records are subject to statutory audit

Constantly

Paper documents and electronic documents identical to them.

36

Standards, techniques of carrying out audit

1) in the place of development and approval

Constantly

Electronic documents *

2) in other organizations

Before replacement with new

Electronic documents *

37

Agreements of rendering auditor services

5 years

Paper documents and electronic documents identical to them. After expiration of the contract.

1.4. Organizational bases of management

38

Lists on the main activities of the organization

Constantly

Electronic dokumenty*. Are stored in the organization performing function of maintaining the list.

In the presence of the corresponding information systems.

39

Documents on the state (accounting) registration (re-registration), state registration of the made changes and additions in constituent documents of legal entities (the decision on creation of the organization, the statement (notification) on the state (accounting) registration, constituent and documents of title, the receipt or other document confirming payment in the budget of collection for the state (accounting) registration of legal entities, their branches (representations), protocols and other documents)

Constantly

Paper documents and electronic documents identical to them.

40

Documents on removal from registration accounting of legal entities (the statement for removal from registration accounting, the decision, the document confirming the publication in official printing publications of the Ministry of Justice of information on liquidation of legal entities, procedure and terms of claiming by creditors, the receipt or other document confirming payment in the budget of the registration fee for state registration of the termination of activities of the legal entity, except for the legal entities who are subjects of small and medium entrepreneurship and other documents)

Constantly

Paper documents and electronic documents identical to them.

41

Documents on setting on registration accounting, registration and removal from accounting in bodies of state revenues

5 years

Electronic dokumenty*. After removal from registration accounting.

42

Certificates (acts) on the property right, ownerships, uses of property, registration (re-registration) of trade names, trademarks

Constantly

Electronic dokumenty*.

43

Correspondence on questions of establishment of the property rights, ownerships, uses of property of legal entities and physical persons

5 years of EPK

Electronic dokumenty*.

44

Documents for issue of the certificate (act) on the property right, ownerships, uses of property

Constantly

Electronic dokumenty*.

45

Documents on fixing of borders of administrative and territorial units

Constantly

Paper documents and electronic documents identical to them.

46

List of settlements

Constantly

Paper documents and electronic documents identical to them.

47

Documents on the addresses appropriated to again constructed objects

Constantly

Paper documents and electronic documents identical to them.

48

Charters, foundation agreements, regulations on legal entities (branches, representations)

Constantly

Paper documents and electronic documents identical to them.

49

Provisions, instructions, rules (including rules of the labor schedule) organizations:

1) in the place of development and approval;

Constantly

Paper documents and electronic documents identical to them.

2) in other organizations

5 years

Electronic dokumenty*.

50

Provisions about joint, advisory and consultative (expert, scientific, methodical and others) bodies of the organization

Constantly

Paper documents and electronic documents identical to them.

Directed for data and management – to need minovaniye.