I.O.'S ORDER OF THE CHAIRMAN OF THE AGENCY OF THE REPUBLIC OF KAZAKHSTAN ON FINANCIAL MONITORING

of December 8, 2025 No. 18

About approval of Rules of maintaining private office

According to Item 2-1 of article 10 of the Law of the Republic of Kazakhstan "About counteraction of legalization (washing) of income gained in the criminal way, to financing of terrorism and financing of distribution of weapons of mass destruction" PRIKAZYVAYU:

1. Approve the enclosed Rules of maintaining private office.

2. To provide to department on work with subjects of financial monitoring of the Agency of the Republic of Kazakhstan on financial monitoring in the procedure established by the legislation:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) placement of this order on Internet resource of the Agency of the Republic of Kazakhstan on financial monitoring after its official publication.

3. This order becomes effective after ten calendar days after day of its first official publication.

Approved by the Order of the Acting Chairman of the Agency of the Republic of Kazakhstan on financial monitoring of December 8, 2025 No. 18

Rules of maintaining private office

Chapter 1. General provisions

1. These rules of maintaining private office (further - Rules) are developed according to Item 2-1 of article 10 of the Law of the Republic of Kazakhstan "About counteraction of legalization (washing) of the income received in the criminal way, to financing of terrorism and financing of distribution of weapons of mass destruction" (further - the Law) and determine procedure for maintaining private office.

2. In these rules the following concepts are used:

1) private office - the user's profile (the subject of financial monitoring) on the allocated communication channels of authorized body on the information and telecommunication Internet (further - the Portal) providing electronic interaction of its users (subjects of financial monitoring) with authorized body;

2) the applicant - person, intended to be registered by private office;

3) authorized body - the state body performing financial monitoring and taking other measures for counteraction of legalization (washing) of income gained in the criminal way, to financing of terrorism and financing of distribution of weapons of mass destruction (further - POD/FT/FROMU) according to the Law.

3. Users (subjects of financial monitoring) are registered in private office on the Portal regardless of availability of information and data on the transactions which are subject to financial monitoring.

Chapter 2. Procedure for maintaining private office

4. The applicant in case of registration in private office enters on the Portal individual identification number / business identification number (further - the IIN/bin).

The portal verifies the IIN/bin entered by the applicant regarding compliance to types of activity of the subject of financial monitoring in the automated mode.

5. In case of compliance of activities of the applicant with types of subjects of financial monitoring the private office will become authorized and the user (the subject of financial monitoring) is allowed to filling of the data including data on the organization, on persons and workers (in the presence) responsible for realization and observance of rules of internal control.

Reliability of the completed data proves to be true by means of the digital signature of the user (the subject of financial monitoring).

6. In case of discrepancy of activities of the applicant with types of subjects of financial monitoring on the Portal the window about need of the direction of supporting documents on e-mail of authorized body within 3 (three) working days is displayed.

Supporting documents are:

the license, the notification on the beginning of activities, the certificate certifying professional qualification, the supporting document obligatory membership / participation in the organizations (in the presence of such obligations according to the legislation of the Republic of Kazakhstan);

charter of the legal entity (in the presence).

7. The authorized body considers supporting documents and within 3 (three) working days accepts one of the following decisions:

1) about authorization of private office;

2) about motivated refusal in authorization of private office.

The decision on motivated refusal in authorization of private office is made in case of discrepancy of supporting documents of the applicant with types of subjects of financial monitoring and goes to its e-mail address.

The applicant has the right to appeal the decision of authorized body on refusal in authorization of private office according to the Administrative procedural Procedure Code of the Republic of Kazakhstan.

8. Users (subjects of financial monitoring) place in private office:

1) results of assessment of degree of exposure of services (products) to risks of legalization (washing) of income gained in the criminal way, financings of terrorism and financing of distribution of weapons of mass destruction (further - OD/FT/FROMU);

2) rules of internal control;

3) certificate on passing of testing for knowledge of the legislation on POD/FT/FROMU.

9. The private office provides access to users (subjects of financial monitoring) to information and the documents necessary for implementation of financial monitoring established by the Law.

10. Users (subjects of financial monitoring) provide in authorized body by means of private office the information, information on the transactions which are subject to financial monitoring and also the documents confirming execution of the requirements established by the legislation on POD/FT/FROMU.

Disclaimer! This text was translated by AI translator and is not a valid juridical document. No warranty. No claim. More info