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Ministry of Justice of Ukraine

March 10, 2017

No. 329/30197

ORDER OF THE MINISTRY OF DEFENCE OF UKRAINE

of February 9, 2017 No. 85

About approval of the Procedure for providing with means in foreign currency in system of the Ministry of Defence of Ukraine

(as amended of the Order of the Ministry of Defence of Ukraine of 22.05.2018 No. 232)

According to the Law of Ukraine "About procedure of payments in foreign currency", to the resolution of the Cabinet of Ministers of Ukraine of December 11, 1992 No. 698 "About enhancement of procedure of official journeys abroad", of March 30, 2006 No. 401 "Some questions of ensuring activities of the national contingents and national personnel which contain at the expense of the government budget" of March 2, 2010 No. 251, of February 2, 2011 "About the amounts and structure of expenses of government employees, and also other persons sent to business trip by the companies, organizations and the organizations which fully or partially contain (are financed) No. 98 by budgetary funds" (with changes), of December 14, 2011 to No. 1284 "Questions of providing the Ukrainian military observers in the Dnestr region of the Republic of Moldova", Regulations on conditions of material security of persons, directed abroad to training and training, to No. 287 approved by the resolution of the Cabinet of Ministers of Ukraine of March 04, 1996 (in edition of the resolution of the Cabinet of Ministers of Ukraine of November 20, 2003 to No. 1795), and the purpose of establishment of procedure for providing with means in foreign currency in system of the Ministry of Defence of Ukraine I order:

1. Approve the Procedure for providing with means in foreign currency in system of the Ministry of Defence of Ukraine which is applied.

2. Recognize invalid orders of the Ministry of Defence of Ukraine of March 20, 2013 as No. 187 "About approval of the Instruction about procedure for providing with means in foreign currency of activities of the Ministry of Defence of Ukraine and the Armed Forces of Ukraine", No. 254 registered in the Ministry of Justice of Ukraine on June 5, 2013 for No. 896/23428, and of April 15, 2013 "About approval of the Instruction about procedure for ensuring office activities of the Ukrainian military observers in the Dnestr region of the Republic of Moldova", registered in the Ministry of Justice of Ukraine on May 15, 2013 at No. 736/23268.

3. This order becomes effective from the date of its official publication.

Minister of Defence of Ukraine general of Ukraine

S. T. Poltorak

Approved by the Order of the Ministry of Defence of Ukraine of February 9, 2017, No. 85

Procedure for providing with means in foreign currency in system of the Ministry of Defence of Ukraine

I. General provisions

1. This Procedure determines the mechanism of providing with means in foreign currency:

military personnel, government employees and employees of the Ministry of Defence of Ukraine (further - the Ministry of Defence), the Armed Forces of Ukraine in case of the direction abroad in official journeys and on training;

the national contingents and national personnel participating in peace support operations and safety;

the Ukrainian military observers sent to the Dnestr region of the Republic of Moldova (further - observers);

the military personnel of the Armed Forces of Ukraine who serves in multinational bodies of military management abroad;

other divisions of the Armed Forces of Ukraine.

2. Providing with cash in foreign currency in the territory of Ukraine is performed:

activities of the Ministry of Defence - Finance department of the Ministry of Defence of Ukraine (further - Finance department);

activities of the Armed Forces of Ukraine - Financial management of the General Staff of the Armed Forces of Ukraine (further - Financial management).

II. Providing with means of the military personnel, government employees and workers during overseas business trip

1. The military personnel, government employees and employees of the Ministry of Defence, the Armed Forces of Ukraine (further - the military personnel (workers)) sent to overseas business trip are provided with means according to the procedure, No. 98 determined by the resolution of the Cabinet of Ministers of Ukraine of February 2, 2011 "About the amounts and structure of expenses of government employees, and also other persons sent to business trip by the companies, organizations and the organizations which fully or partially contain (are financed) by budgetary funds" (with changes) (further - the resolution of the Cabinet of Ministers of Ukraine of February 02, 2011 No. 98).

2. Military personnel (workers) at the expense of budgetary funds can be recalled abroad for participation in negotiations, diplomatic receptions, consultations, visit of military and other facilities, conferences, symposiums, seminars (meetings, round tables), briefings, general (multinational) military exercises (command-staff exercise, command-staff exercise with involvement of troops, trainings, computer doctrines), testing of arms and military equipment, exhibitions (presentations), inspections, missions of observation flights and control of processing of their materials, working meetings concerning implementation of international agreements, carrying out audit, reconnaissance of areas of accomplishment of tasks by the national contingent, checks of the national contingents, training in educational institutions (training centers, professional or language course), training, sports competitions, meetings of the international sports committees, The General Assembly of military sport, festivals of orchestras, for treatment and rehabilitation in connection with wound (contusion, injury or the injuries) sustained during direct participation in anti-terrorist operation and/or ensuring its carrying out (implementation of the actions connected with prevention, identification and suppression of terrorist activities) and persons accompanying such military personnel (employees).

3. The military personnel (workers) can be recalled abroad as a part of delegations, divisions, crews, teams, working groups, orchestras, inspection and (or) task forces, and also in single procedure (further - delegation).

4. The decision on official journey of the Minister of Defence of Ukraine is made according to the current legislation of Ukraine.

5. The decision on business trip of the military personnel (workers) is made abroad by the Minister of Defence of Ukraine, the First Deputy Minister of Defence of Ukraine, deputy defense secretaries of Ukraine, the state secretary of the Ministry of Defence of Ukraine, the chief of the General Staff - the Commander-in-chief of the Armed Forces of Ukraine, the first deputy and deputy chief of the General Staff of the Armed Forces of Ukraine according to distribution of powers.

6. Decisions on overseas business trip are made based on the actions plan of international cooperation for the corresponding year or the summary list of actions of international cooperation for two months and the reasonable report of the head of the structural unit of the office of the Ministry of Defence, General Staff of the Armed Forces of Ukraine, other body of military management. The report is submitted for consideration not later than two weeks prior to the planned action or right after receipt of necessary information of rather planned (unplanned) action.

In the report are stated:

the name, the purpose, the place and terms of holding action, compliance to the actions plan of international cooperation for year (or two months), and for unplanned action - explanation of feasibility of carrying out with obligatory specifying at the expense of what financial resource it is offered to provide action;

structure of delegation with indication of military ranks (ranks - for government employees) and positions of members of delegation;

offers on transportation of delegation;

financial conditions of holding action, financing source with indication of the budget program (subprogramme), code of economic classification of expenses and expense codes according to the estimate of the Ministry of Defence;

business trip term taking into account the traffic schedule of transport;

other questions on the organization of holding action (in the presence).

Are surely applied to the report:

directives (specifications), except direction cases in business trip of the military personnel (workers) on training;

calculation of need for funds for holding action;

the statement from the summary list of actions of international cooperation of the Ministry of Defence and the Armed Forces of Ukraine for two months;

the letter invitation from the host party (except for the actions provided by contracts and agreements in the field of arms control).

Calculation of need for funds for business trips (based on the draft of the report, the directive (specification), the statement from the list of actions of international cooperation of the Ministry of Defence and the Armed Forces of Ukraine for two months and letters invitations from the host party (the copy with the translation). In calculation all directions of expenses and sources of their covering (the budget program (subprogramme), code of economic classification of expenses, expense code for the estimate of the Ministry of Defence) are determined) it is performed for delegations of the Ministry of Defence - Finance department, for delegations of the Armed Forces of Ukraine - Financial management.

The reports on business trip which are not requiring costs of budgetary funds contain mark: "Without costs of budgetary funds from the Ministry of Defence of Ukraine".

Booking of tickets for all modes of transport is performed personally by members of delegation after determination of method and route of transportation and creation of calculation of need for funds for business trips in coordination with Financial management.

Booking of tickets for all modes of transport for the delegations headed by the Minister of Defence of Ukraine is performed by the structural division of body of military-political cooperation responsible for observance of the Protocol and Ceremonial, after determination of method and route of transportation and creation of calculation of need for funds for business trips in coordination with Finance department.

7. The term of business trip is determined by the decision of the corresponding head determined in Item 5 of these rules.

With the permission of the head the forced delay in business trip (in case, lack of transport tickets, cancellation of flights, repair of the vehicle or for other reasons which are not depending on the serviceman (worker)) in the presence of originals of supporting documents can be taken into account.

The term of business trip of the military personnel (employees) cannot exceed 60 calendar days, except the case specified in paragraph four of this Item and Item 2 of the Section V of this Procedure.

The term of business trip of the military personnel, faces of the private and the commanding list of both workers directed for treatment and rehabilitation in connection with wound (contusion, injury or the injuries) sustained during direct participation in anti-terrorist operation and/or ensuring its carrying out (implementation of the actions connected with prevention, identification and suppression of terrorist activities), and persons accompanying such military personnel (employees) shall not exceed the term of treatment and rehabilitation.

If during the business trip the serviceman (worker) got sick, after its return the document on temporary disability is subject to exchange in healthcare institutions of the Ministry of Defence on:

leaf of disability of the sample established in Ukraine - for workers;

the reference of the doctor (paramedic) - for the military personnel.

Exchange is performed based on the translated into official language and authenticated documents confirming temporary disability during stay abroad.

The decision on prolongation of term of business trip is made by the head who provided permission to business trip.

8. The serviceman (worker) sent to overseas business trip is provided with money for implementation of current expenses during the official journey (in advance) in freely convertible currency or in national currency within the allocated budget settings for the corresponding year and according to financial conditions of holding action.

After adoption of the relevant decision about business trips acquisition of foreign currency in the procedure established by the legislation is performed.

The advance payment on business trip can be enlisted into the card account of corporate payment cards which is opened to the serviceman (employee) after decision making by the Minister of Defence of Ukraine. The basis for decision making by the Minister of Defence of Ukraine is properly the reasonable report.

If the total amount of advance payment in foreign currency has fractional part, application of the arithmetic rule of rounding to complete unit is possible.

For payment of the expenses connected with overseas business trip which are performed in the territory of Ukraine the advance payment is issued in national currency of Ukraine.

9. During stay in business trip expenses are refunded to the serviceman (employee) on:

journey (including on luggage transport, booking of transport tickets, payment of airport charges, use of bedding in trains) to the place of business trip and back, and also in the place of business trip (including on hired transport);

payment of cost of accommodation in hotels (motels), other premises within the expense amounts approved by the resolution of the Cabinet of Ministers of Ukraine of February 2, 2011 limiting No. 98 on employment of premises established taking into account the expenses included in invoices for payment of cost of accommodation for use of phone, refrigerator, TV, etc. (except expenses on household services and on payment of the value added tax);

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