It is registered
in the Ministry of Justice
On June 25, 2001 No. 547/5738
of June 11, 2001 No. 116/53
About approval of the Instruction about procedure for reclamation of documents of social and legal nature for citizens of Ukraine, foreigners and stateless persons
According to powers, certain items 3 of the Regulations on the State committee of archives of Ukraine approved by the Presidential decree of Ukraine of March 22, 2000 N 486/2000, and item 8 of the Regulations on the Ministry of Foreign Affairs of Ukraine approved by the Presidential decree of Ukraine of April 3, 1999 N 357/99, of PRIKAZYVAYEM:
1. Abolish the order of the Head archival department under the Cabinet of Ministers of Ukraine and Ministry of Foreign Affairs of Ukraine of N36/113 ode of September 23, 1996.
2. Approve the Instruction about procedure for reclamation of documents of social and legal nature for citizens of Ukraine, foreigners and stateless persons which is applied.
committee of archives of Ukraine
R. Ya. Pyrig
Minister of foreign
cases of Ukraine
A. M. Zlenko
Approved by the Order of the State committee of archives of Ukraine and the Ministry of Foreign Affairs of Ukraine on June 11, 2001 No. 116/53
The instruction is constituted based on the Constitution of Ukraine, international treaties and the current legislation of Ukraine, including the Law of Ukraine "About National Archive Fund and archival organizations", taking into account requirements of the Instruction about procedure for movement through frontier of Ukraine of text, audio-and audiovisual materials approved by the joint order of the State committee of Ukraine on protection of the state secrets in the press and other mass media and the State Customs Committee of Ukraine of August 22, 1994 of N 99/252, Ukraine registered in the Ministry of Justice on September 23, 1994 for N 226/436.
The instruction determines procedure for reclamation of documents of social and legal nature as from Ukraine, and from abroad for citizens of Ukraine, foreigners and stateless persons, and also for the companies (organizations, the organizations), diplomatic representations.
1.1. Citizens of Ukraine, foreigners, stateless persons, the companies (organizations and the organizations) which are in the territory of Ukraine, require documents through Department of consular service MFA of Ukraine taking into account requirements of the legislation of each certain country from abroad. Information concerning procedure for reclamation of documents is provided by Department of consular service MFA of Ukraine.
1.2. In case of civil registration in diplomatic representations of Ukraine reclamation of repeated certificates and certificates of the carried-out registration is performed based on written appeals of applicants to department of civil registration of the Kiev municipal government of justice where the first copies of the specified signing up of acts or in department of civil registration of the Kiev regional justice department where the second copies of such records are stored are stored.
1.3. If civil registration was carried out in diplomatic representations of the former USSR, then petitions from citizens about reclamation of repeated registration certificates of acts of civil status are sent to the ZAGS integrated archive of the government of Moscow and the Moscow region of the Russian Federation.
In case of requirement of consular legalization of the documents received by the applicant abroad the Department of consular service MFA of Ukraine performs the corresponding request in diplomatic representation of Ukraine.
1.4. The department of consular service MFA of Ukraine and diplomatic representations of Ukraine through mediation of the public archival institutions of Ukraine perform reclamation of documents of social and legal nature for citizens of Ukraine who live outside Ukraine.
1.5. According to item 2.1 of the Instruction about procedure for movement through frontier of Ukraine of text, audio-and audiovisual materials originals or copies of documents notarized abroad are without the permission exported that belong to citizens and legalizirovanny in the Ministry of Foreign Affairs of Ukraine if another is not provided by international treaties of Ukraine, about:
award of scientific degrees, assignment of academic statuses and advanced training;
registration of transport and other technical means for the right of management of them;
working life (for service records only the archival reference);
participation in wars and military conflicts;
wound and treatment;
1.6. The public archival institutions draw up in the cases provided by the above-mentioned Instruction instead of separate document types also archival references for citizens which leave Ukraine on the permanent (temporary) place of residence.
1.7. According to item 2.5 of the mentioned Instruction service records, military IDs, permissions to the right of carrying weapon, the identity certificate are not subject to the omission through frontier.
Instead of the service record, the military ID and so forth archival references which are issued by the public archival institutions can be drawn up and exported out of limits of Ukraine and are legalized in Department of consular service MFA of Ukraine if another is not provided by international treaties of Ukraine.
2.1. The public archival institutions carry out different requests of social and legal nature that belong to their competence.
The requests arriving from Department of consular service MFA of Ukraine, organizations and the organizations of foreign states it is direct from applicants who live abroad, are carried out based on documents of the Public Records Offices, and also the companies (organizations, the organizations).
Form of reply to the request is the archival reference or if it is required by request, the archive copy, the statement from the document.
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