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Ministry of Justice of Ukraine

January 10, 2017

No. 22/29890

ORDER OF THE MINISTRY OF INTERNAL AFFAIRS OF UKRAINE

of November 29, 2016 No. 1256

About the organization of access to data of personal and help accounting of unified information system of the Ministry of Internal Affairs of Ukraine

(as amended on 19-02-2021)

According to the Laws of Ukraine "About personal data protection", "About information", Articles 25, 27 Laws of Ukraine "About National police", the subitem 17 of item 4 of the Regulations on the Ministry of Internal Affairs of Ukraine approved by the resolution of the Cabinet of Ministers of Ukraine of October 28, 2015 No. 878, for the purpose of enhancement of procedure for access to data of personal and help accounting of unified information system of the Ministry of Internal Affairs of Ukraine and the organization of provision to physical persons of data on criminal prosecution, lack (availability) of criminal record or the restrictions provided by the criminal procedure legislation of Ukraine order:

1. Approve enclosed:

1) Procedure for access to data of personal and help accounting of unified information system of the Ministry of Internal Affairs of Ukraine;

2) the Form of the form of the reference for provision to physical persons of data on criminal prosecution, lack (availability) of criminal record or the restrictions provided by the criminal procedure legislation of Ukraine;

3) the Technical description on the form of the reference for provision to physical persons of data on criminal prosecution, lack (availability) of criminal record or the restrictions provided by the criminal procedure legislation of Ukraine.

2. Enter since February 1, 2017 provision to physical persons of certificates of criminal prosecution, lack (availability) of criminal record or the restrictions provided by the criminal procedure legislation of Ukraine (further - References), Department of informatization of the Ministry of Internal Affairs, the territorial service centers of the Ministry of Internal Affairs (Krikly V. A.).

3. To provide to department of informatization of the Ministry of Internal Affairs (further - DI):

1) implementation of the software with centralized technology of processing of requests of physical persons with personal and help accounting of unified information system of the Ministry of Internal Affairs of Ukraine and production of references in electronic form (in the PDF format);

2) provision to the Main service center Ministry of Internal Affairs (further - GSTs Ministry of Internal Affairs) the specialized software allowing to send requests and to receive data from personal and help accounting of unified information system of the Ministry of Internal Affairs of Ukraine (further - workplaces of remote access);

3) maintaining the electronic register of the requests received from workplaces of remote access, references in electronic form, fastened with DI which are specially intended for such purposes by the digital signature, references which are made, but are not issued because of absence of physical persons which storage duration expired, and the damaged forms;

4) implementation of service for check of legitimacy of the issued references on the official site of the Ministry of Internal Affairs.

4. GSTs Ministry of Internal Affairs (Krikly V. A.) provide:

1) establishment in the territorial service centers of the Ministry of Internal Affairs of workplaces of remote access;

2) passing of requests of physical persons for receipt of references, registration of the issued references, not issued references which storage duration expired, the damaged forms of references only on workplaces on servicing of physical persons with use of the software provided to DI;

3) storage of written requests of physical persons and the copies of documents, references provided together with them which are made, but are not issued because of their absence within 6 months from receipt date of request;

4) the direction in DI no later than the 15th day of the next month after the termination of half-year of acts of destruction of references which are made, but are not issued because of absence of physical persons, and the damaged forms, with obligatory specifying in the act of series and number of the destroyed forms of references.

5. To department of state-owned property and resources (Shaliyevskaya L. I.) provide connection of workplaces of remote access to single digital departmental telecommunication network Ministry of Internal Affairs.

6. Make changes to the Regulations on the territorial service center Ministry of Internal Affairs approved by the order of the Ministry of Internal Affairs of Ukraine of December 29, 2015 No. 1646, registered in the Ministry of Justice of Ukraine on January 28, 2016 for No. 156/28286, having added the Section II after the paragraph of the twelfth with the new paragraph the thirteenth the following content:

"Issues certificates of criminal prosecution, lack (availability) of criminal record, its removal, repayment;".

With respect thereto the thirteenth - thirty third to consider paragraphs respectively paragraphs the fourteenth - the thirty fourth.

7. To department of information technologies (Burzhinsky V. A.) provide submission of this order on state registration in the Ministry of Justice of Ukraine in accordance with the established procedure.

8. This order becomes effective from the date of its official publication.

9. To impose control of execution of this order on the deputy minister - the chief of staff Takhtaya of A.V.

Minister

A. B. Avakov

Approved by the Order of the Ministry of Internal Affairs of Ukraine of November 29, 2016, No. 1256

Procedure for access to data of personal and help accounting of unified information system of the Ministry of Internal Affairs of Ukraine

I. General provisions

1. This Procedure "The operational and help card-index" of unified information system of the Ministry of Internal Affairs of Ukraine containing data concerning persons to whom it is reported about suspicion of making of criminal offense, and the faces condemned for making of criminal offense, the right and obligation of the subjects participating in the specified procedure determines conditions, the bases and the procedure of provision of data from information subsystem.

2. In this Procedure terms are used in such value:

The reference - the document containing data from personal and help accounting of unified information system of the Ministry of Internal Affairs of Ukraine and which depending on amount of information requested by person may contain data relatively:

lack (availability) of criminal record;

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