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Ministry of Justice of Ukraine

January 3, 2017

No. 1/29869

ORDER OF THE MINISTRY OF DEFENCE OF UKRAINE

of December 12, 2016 No. 671

About approval of the Regulations on expert survey board of the industry Public Records Office of the Ministry of Defence of Ukraine

(as amended of the Order of the Ministry of Defence of Ukraine of 07.02.2018 No. 47)

According to the Law of Ukraine "About National Archive Fund and archival organizations", to the subitem 3 of Item 10 of the Procedure for the creation and activities of the commissions on conducting examination of value of documents approved by the resolution of the Cabinet of Ministers of Ukraine of August 08, 2007 No. 1004 (with changes), and for the purpose of reduction of regulatory legal acts of the Ministry of Defence of Ukraine in compliance with the current legislation I order:

1. Approve Regulations on expert survey board of the industry Public Records Office of the Ministry of Defence of Ukraine which are applied.

2. Declare invalid the order of the Ministry of Defence of Ukraine of June 19, 2012 No. 410 "About approval of the Regulations on expert survey board of the Industry Public Records Office of the Ministry of Defence of Ukraine", registered in the Ministry of Justice of Ukraine on July 9, 2012 on No. 1137/21449.

3. This order becomes effective from the date of its official publication.

Minister of Defence of Ukraine general of Ukraine

S. T. Poltorak

Approved by the Order of the Ministry of Defence of Ukraine of December 12, 2016 No. 671

Regulations on expert survey board of the industry Public Records Office of the Ministry of Defence of Ukraine

1. This Provision determines powers and operating procedure of expert survey board of the industry Public Records Office of the Ministry of Defence of Ukraine (further - EPK of Archive) which is formed in the industry Public Records Office of the Ministry of Defence of Ukraine (further - Archive) for consideration of the methodical and practical questions connected with examination of value of documents, their entering into National Archive Fund (further - NAF) or withdrawal of documents of it, implementation of organizational and methodical management of activities of commissions of experts (further - EK) structural divisions of the Ministry of Defence of Ukraine and the General Staff of the Armed Forces of Ukraine, other bodies of military management, connections, military units, military educational institutions, organizations and the organizations of the Armed Forces of Ukraine, the companies, organizations and the organizations relating to the sphere of management of the Ministry of Defence of Ukraine (further - military units, organizations, the organizations, companies).

EPK of Archive is permanent body.

2. In the activities EPK of Archive is guided by the Constitution of Ukraine, the laws of Ukraine, presidential decrees of Ukraine and resolutions of the Verkhovna Rada of Ukraine adopted according to the Constitution and the laws of Ukraine, acts of the Cabinet of Ministers of Ukraine, orders, directives of the Ministry of Defence of Ukraine and the General Staff of the Armed Forces of Ukraine, regulatory legal acts of the Ministry of Justice of Ukraine, other regulatory legal acts and orders of the Public archive agency of Ukraine (further - Ukrgosarkhiv) and this Provision.

3. Experienced employees of archive, employees of structural divisions of the Ministry of Defence of Ukraine and the General Staff of the Armed Forces of Ukraine, scientific institutions of the Armed Forces of Ukraine enter into structure of EPK of Archive which affirms the order of the Ministry of Defence of Ukraine in coordination with the Chairman Ukrgosarkhiva (in coordination of their heads).

The chairman of EPK of Archive is the deputy director of Archive, the secretary - the employee of Archive to which job responsibilities completing of Archive is referred by documents.

The chairman of EPK of Archive will organize work of the commission according to the annual plan approved by the director of Archive reports to it on the done work.

The secretary of EPK of Archive according to the decision of the chairman provides convocation of meetings of EPK of archive, constitutes protocols, informs structural divisions of Archive of the decision of EPK of archive, performs accounting and the reporting on its work, keeps documentation of EPK of Archive and ensures its safety.

The secretary of EPK of Archive accepts and registers the documents sent to consideration of EPK of archive, checks their completeness and correctness of registration. In case of inadequate document creation prepares the letter with refusal in consideration them at meeting of EPK of Archive signed by the chairman of EPK of Archive.

4. The main objectives of EPK of Archive are:

scientific and methodical and organizational support of examination of value of documents;

consideration within the powers concerning determination and refining of sources of forming of NAF, its structure and storage durations of documents;

check of results of expertize of the value of documents which is carried out by EK;

consideration of questions of accession to archive documents of confutation of the false information on person containing in such documents;

conducting examination of archival value, the income and charges or law enforcement agencies confiscated by a court decision according to article 28 of the Law of Ukraine "About export, import and return of cultural values" withdrawn by bodies.

5. EPK of Archive makes the decision about:

approval and representation for consideration of the Central expert survey board (further - TsEPK) Ukrgosarkhiva of lists of sources of forming of NAF of Archive and approval by their Chairman Ukrgosarkhiva;

approval of inventories of the cases of permanent storage brought in NAF, military units, organizations, the organizations, the companies and submission of such documents for statement of their heads;

coordination:

inventories of cases on staff, long (over 10 years) storages of military units, organizations, organizations, companies;

nomenclatures of cases of military units, organizations, organizations, companies;

instructions on clerical work, regulations on services of clerical work of the Ministry of Defence of Ukraine and General Staff of the Armed Forces of Ukraine, commands of types of the Armed Forces of Ukraine;

acts of withdrawal for destruction of the documents which are not introduced in NAF, military units, organizations, the organizations, the companies;

approvals of inventories of the cases of permanent storage brought in NAF, inventories of cases temporary (over 10 years) of storage, coordination of inventories of cases on staff, acts of withdrawal for destruction of the documents which are not introduced in NAF, acts of unrecoverable damages of documents long (more than 10 years) of storage and on staff, nomenclatures of cases of Archive and submission of such documents for approval to the director of archive;

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