DECISION OF BOARD OF THE EURASIAN ECONOMIC COMMISSION

of November 1, 2016 No. 137

About the technological documents regulating information exchange in case of realization by means of the integrated information system of foreign and mutual trade of general process "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union"

According to Item 30 of the Protocol on information and communication technologies and information exchange within the Eurasian Economic Union (appendix № 3 to the Agreement on the Eurasian Economic Union of May 29, 2014) and being guided by the Decision of Board of the Eurasian economic commission of November 6, 2014 № 200, the Board of the Eurasian economic commission decided:

1. Approve enclosed:

Rules of information exchange in case of realization by means of the integrated information system of foreign and mutual trade of general process "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union";

Regulations of information exchange between authorized bodies of state members of the Eurasian Economic Union and the Eurasian economic commission in case of realization by means of the integrated information system of foreign and mutual trade of general process "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union";

The description of formats and structures of the electronic documents and data used for realization by means of the integrated information system of foreign and mutual trade of general process "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union";

Procedure for accession to general process "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union".

2. Determine that:

a) development of technical schemes of structures of the electronic documents and data provided by the Description approved by this Decision, and ensuring their placement in the register of structures of the electronic documents and data used in case of realization of information exchange in the integrated information system of foreign and mutual trade are performed by department of the Eurasian economic commission which competence includes coordination of works on creation and development of the integrated information system of the Eurasian Economic Union;

b) the term of accomplishment of the procedure of accession according to Items 6 – 8 Procedures, approved by this Decision, constitutes 1 year from the date of the introduction of this Decision in force.

3. This Decision becomes effective after 90 calendar days from the date of its official publication.

Approved by the Decision of Board of the Eurasian economic commission of November 1, 2016 No. 137

Rules of information exchange in case of realization by means of the integrated information system of foreign and mutual trade of general process "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union"

I. General provisions

1. These rules are developed according to the following acts incoming the right of the Eurasian Economic Union (further – the Union):

The agreement on the Eurasian Economic Union of May 29, 2014;

The decision of the Commission of the Customs union of June 22, 2011 No. 688 "About Single standard requirements to the equipment and material equipment of the buildings, rooms and constructions necessary for the organization of border, customs, sanitary and quarantine, veterinary, quarantine phytosanitary and transport control performed at check points through customs border of the Eurasian Economic Union, Classification of check points through customs border of the Eurasian Economic Union and form of the Passport of the check point through customs border of the Eurasian Economic Union";

The decision of Board of the Eurasian economic commission of June 28, 2012 No. 96 "About the Directory list of check points through customs border of the Eurasian Economic Union";

The decision of Board of the Euroasian economic commission of November 6, 2014 No. 200 "About the technological documents regulating information exchange in case of realization by means of the integrated information system of foreign and mutual trade of general processes";

The decision of Board of the Eurasian economic commission of January 27, 2015 No. 5 "About approval of Rules of electronic data exchange in the integrated information system of foreign and mutual trade";

The decision of Board of the Eurasian economic commission of April 14, 2015 No. 29 "About the list of general processes within the Eurasian Economic Union and modification of the Decision of Board of the Eurasian economic commission of August 19, 2014.
No. 132";

The decision of Board of the Euroasian economic commission of June 9, 2015 №63 "About the Analysis technique, optimization, harmonizations and descriptions of general processes within the Eurasian Economic Union";

II. Scope

2. These rules "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union" (further – general process), including the description of the procedures performed are developed for the purpose of determination of procedure and conditions of information exchange between participants of general process
within this general process.

3. These rules are applied by participants of general process in case of control of execution order of procedures and transactions within general process, and also during the designing, development and completion of components of the information systems providing realization of general process.

III. Basic concepts

4. For the purposes of these rules concepts which mean the following are used:

"the national list of check points" – the list of check points through customs border of the Union which forming and maintaining is performed by authorized body of state member of the Union;

"condition of information object of general process" – property which characterizes information object at certain stage of its lifecycle and changes in case of accomplishment of transactions of general process.

The concepts "group of procedures of general process", "information object of general process", "contractor", "transaction of general process", "the procedure of general process and the "participant of general process" used in these rules are applied in the values determined by the Analysis technique, optimizations, the harmonization and the description of general processes within the Eurasian Economic Union approved by the Decision of Board of the Eurasian economic commission of June 9, 2015 No. 63.

IV. Main data on general process

5. Full name of general process: "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union".

6. Specification symbol of general process: P.CC.01, version 1.0.0.

1. Purpose and tasks of general process

7. The purposes of general process are forming of the directory list of check points through customs border of the Union (further respectively – check points, the list of check points) and representation to participants of general process of data on check points of this list.

8. For goal achievement of general process it is necessary to solve the following problems:

a) provide the Eurasian economic commission (further – the Commission) from authorized bodies of state members of the Union (further – state members) information on opening (closing) of check points, change of data in national lists of Items of omissions;

b) provide the automated forming of the list of check points on the basis of information which arrived in the Commission and its publication on information portal of the Union;

c) provide submission of data from the list of check points at the request of information systems of authorized bodies of state members through the integrated information system of foreign and mutual trade, including with use of the services placed on information portal of the Union;

d) provide submission of data from the list of check points to interested persons with use of the services placed on information portal of the Union.

2. Participants of general process

9. The list of participants of general process is provided in table 1.

List of participants of general process

Specification symbol	Name	Description
1	2	3
P.ACT.001	Commission	the structural division of the Commission which is responsible for forming, maintaining and use of the list of check points
P.CC.01.ACT.001	authorized body of state member	the executive body of state member authorized on maintaining the national list of check points and its submission to the Commission for forming of the list of check points and also on use of data from the list of check points
P.CC.01.ACT.002	interested person	the participant of foreign economic activity, the legal entity or physical person using in the activities data from the list of check points

3. Structure of general process

10. General process represents set of the procedures grouped according to the destination:

a) procedures of forming and maintaining list of check points;

b) procedures of representation to authorized bodies
state members of the data containing in the list of check points;

c) procedures of representation to interested persons of the data containing in the list of check points.

11. In case of performing procedures of general process are performed forming of the list of check points based on data from national lists of the check points received from authorized bodies of state members and also submission of data from the list of check points to authorized bodies of state members and interested persons.

When forming the list of check points procedures of inclusion and exception of data of the list of check points, and also changes of the data containing in the list of the check points included in group of procedures of forming and maintaining the list of check points are performed.

In case of representation of state members of data to authorized bodies from the list of check points the following procedures of general process included in group of procedures of representation to authorized bodies of state members of the data containing in the list of check points are performed:

receipt of information on date and time of updating of the list of check points;

receipt of data from the list of check points;

receipt of information on the changes made to the list of check points.

In case of information representation to interested persons the "Receipt of Data from the List of Check Points through Information Portal of the Union" procedure included in group of procedures of representation to interested persons of the data containing in the list of check points is performed.

12. The provided structure declaration of general process is provided in the figure 1.

13. The execution order of the procedures of general process grouped according to the destination including the disaggregated activity description, is given in the Section VIII of these rules.

14. For each group of procedures the general scheme showing communications between procedures of general process and procedure for their accomplishment is provided. The general scheme of procedures is constructed with use of the graphical notation of UML (unified modeling language – Unified Modeling Language) and supplied with the text description.

4. Group of procedures of forming and maintaining list of check points

15. Performing procedures of forming and maintaining the list of check points begins when obtaining by authorized body of state member of information on change (adding, exception) of the data containing in the national list of check points.

When maintaining the national list of check points in authorized body of state member uniqueness of codes of check points in the national list of check points according to requirements of the legislation of this state is provided.

In case of inclusion of data in the national list of check points the "Inclusion of Data in the List of Check Points" procedure is performed (P.CC.01.PRC.001).

In case of change of data on check points in the national list of the check points declared in case of inclusion in the list of check points the "Change of the Data Containing in the List of Check Points" procedure is performed (P.CC.01.PRC.002).

In case of exception of data of the national list of check points the "Exception of Data of the List of Check Points" procedure is performed (P.CC.01.PRC.003).

If in the course of modification of the national list of check points the check point code through customs border of the Union changes, that submission of data is performed with use of 2 procedures: "Exception of data of the list of check points" (P.CC.01.PRC.003) and "Inclusion of data in the list of check points" (P.CC.01.PRC.001).

Submission of the specified data is performed according to Regulations of information exchange between authorized bodies of state members of the Eurasian Economic Union and the Eurasian economic commission in case of realization by means of the integrated information system of foreign and mutual trade of general process "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union", the approved Decision of Board of the Eurasian economic commission of November 1, 2016 No. 137 (further – Regulations of information exchange). The format and structure of the represented data shall match the Description of formats and structures of the electronic documents and data used for realization by means of the integrated information system of foreign and mutual trade of general process "Forming, maintaining and use of the directory list of check points through outline border of the Eurasian Economic Union", to No. 137 approved by the Decision of Board of the Eurasian economic commission of November 1, 2016 (further – the Description of formats and structures of electronic documents and data).

16. The provided description of group of procedures of forming and maintaining the list of check points is provided in the figure 2.

17. The list of the procedures of general process incoming group of procedures of forming and maintaining the list of check points is provided in table 2.

The list of the procedures of general process incoming group of procedures of forming and maintaining the list of check points

Specification symbol	Name	Description
1	2	3
P.CC.01.PRC.001	inclusion of data in the list of check points	the procedure is intended for forming and representation of state member by authorized body in the Commission of data for inclusion in the list of check points
P.CC.01.PRC.002	change of the data containing in the list of check points	the procedure is intended for forming and representation of state member by authorized body in the Commission of data for modification of the list of check points
P.CC.01.PRC.003	exception of data of the list of check points	the procedure is intended for forming and representation of state member by authorized body in the Commission of data for exception of the list of check points

5. Group of procedures of representation to authorized bodies of state members of the data containing in the list of check points

18. Procedures of representation to authorized bodies of state members of the data containing in the list of check points are carried out in case of receipt of the corresponding request from information systems of authorized bodies of state members.

In case of performing procedures of representation to authorized bodies of state members of the data containing in the list of check points the following types of requests arriving from information systems of authorized bodies of state members are processed:

request for information representation about date and time of updating of the list of check points;

request for submission of data from the list of check points;

request for information representation about the changes made to the list of check points.

The request for information representation about date and time of updating of the list of check points is carried out by authorized body of state member for the purpose of assessment of need of synchronization of the data which are stored in information system of authorized body of state member with the data which are containing in the list of check points, stored in the Commission. When implementing request for information representation about date and time of updating of the list of check points the "Receipt of Information on Date and Time of Updating of the List of Check Points" procedure is performed (P.CC.01.PRC.004).

The request for submission of data is carried out from the list of check points for the purpose of obtaining by authorized body of state member of the data included in the list of the check points which are stored in the Commission. The data containing in the list of check points are requested or in full taking into account historical data, or as of certain date and time. The request for submission of data from the list of check points is in full used in case of initial loading of data in information system of authorized body of state member, for example, during the joining of the new participant of general process, recovery of information after failure. When implementing request for submission of data from the list of check points the "Receipt of Data from the List of Check Points" procedure is performed (P.CC.01.PRC.005).

In case of information request about the changes made to the list of check points data which were added to the list of check points or to which changes since the moment specified in request until accomplishment of this request were made are represented. When implementing request for information representation about the changes entered to the list of check points the "Receipt of Information on the Changes Made to the List of Check Points" procedure is performed (P.CC.01.PRC.006).

19. The provided description of group of procedures of representation to authorized bodies of state members of the data containing in the list of check points is provided in the figure 3.

20. The list of the procedures of general process incoming group of procedures of representation to authorized bodies of state members of the data containing in the list of check points is provided in table 3.

The list of the procedures of general process incoming group of procedures of representation to authorized bodies of state members of the data containing in the list of check points

Specification symbol	Name	Description
1	2	3
P.CC.01.PRC.004	receipt of information on date and time of updating of the list of check points	the procedure is intended for assessment by authorized body of state member of need of synchronization of the data included in the list of the check points which are stored in nformatsionny system of authorized body of state member with the data containing in the list of check points, stored in the Commission
P.CC.01.PRC.005	receipt of data from the list of check points	the procedure is intended for obtaining by authorized body of state member of the data containing in the list of check points
P.CC.01.PRC.006	receipt of information on the changes made in the list of check points	the procedure is intended for synchronization of the data included in the list of the check points which are stored in information system of authorized body of state member with the data containing in the list of check points, stored in the Commission

6. Group of procedures of representation to interested persons of the data containing in the list of check points

21. Procedures of representation to interested persons of the data containing in the list of check points are carried out by means of use of information portal of the Union.

In case of submission of data through information portal of the Union the web interface of this portal or services placed on this portal are used. When using the web interface the user in window of the browser sets search options and (or) unloadings of the data containing in the list of check points carries out work with information from the list of check points provided in browser window.

When using the services placed on information portal of the Union, interaction is performed between information system of the interested person and information portal of the Union.

22. The provided description of group of procedures of representation to interested persons of the data containing in the list of check points is provided in the figure 4.

23. The list of the procedures of general process incoming group of procedures of representation to interested persons of the data containing in the list of check points is provided in table 4.

The list of the procedures of general process incoming group of procedures of representation to interested persons of the data containing in the list of check points

Specification symbol	Name	Description
1	2	3
P.CC.01.PRC.007	receipt of data from the list of check points through information portal of the Union	the procedure is intended for receipt of the data containing in the list of check points through information portal of the Union with use the web interface of this portal or services placed on this portal

V. Information objects of general process

24. The list of information objects, data on which or from which are transferred in process of information exchange between participants of general process are provided in table 5.

List of information objects

Specification symbol	Name	Description
1	2	3
P.CC.01.BEN.001	data on the check point	the data from the national list of check points represented by authorized body of state member to the Commission for forming of the list of check points
P.CC.01.BEN.002	list of check points	the data included in the list of check points
P.CC.01.BEN.003	information on condition of the list of check points	information on date and time of updating of the list of check points

VI. Responsibility of participants of general process

25. Attraction to disciplinary responsibility for non-compliance with the requirements aimed at providing timeliness and completeness of transfer of data of the officials and the staff of the Commission participating in information exchange is performed according to the Agreement on the Eurasian Economic Union of May 29, 2014, other international treaties and acts constituting the right of the Union, and officials and the staff of authorized bodies of state members – according to the legislation of state members.

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