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Ministry of Justice of Ukraine

November 21, 2016

No. 1508/29638

ORDER OF THE MINISTRY OF ECONOMIC DEVELOPMENT AND TRADE OF UKRAINE

of October 25, 2016 No. 1785

About approval of the Procedure for monitoring of condition of development (realization) of the state investment projects

According to Item 26 of the Procedure for the selection of the state investment projects approved by the resolution of the Cabinet of Ministers of Ukraine of July 22, 2015 No. 571 "Some questions of management of the state investments" (with changes), I order:

1. Approve the Procedure for monitoring of condition of development (realization) for the state investment projects which is applied.

2. To department of investment attraction:

in accordance with the established procedure to submit this order on state registration to the Ministry of Justice of Ukraine;

bring this order to the attention of the main managers of means of the government budget.

3. This order becomes effective from the date of its official publication.

4. I reserve control of execution of this order.

First vice-Prime Minister of Ukraine Minister

S.I.Kubov

Approved by the Order of the Ministry of Economic Development and Trade of Ukraine of October 25, 2016, No. 1785

Procedure for monitoring of condition of development (realization) for the state investment projects

I. General provisions

1. This Procedure determines the procedure of carrying out monitoring of condition of development (realization) of the state investment projects at investment and operational stages of their implementation.

2. In this Procedure terms are used in the following values:

internal monitoring - monitoring which is carried out by the responsible contractor / asset holder of the state investment project and the main manager of means of the government budget (further - the main manager) by collection, systematization and the analysis of actual data about condition of development (realization) of the project;

operational stage of the state investment project - the period during which are operated created (acquired), reconstructed or technically the fixed assets of state-owned property re-equipped by the state investment which expected useful life exceeds one year;

external monitoring - the monitoring which is carried out by the Ministry of Economic Development by information analysis about condition of development (realization) of the state investment projects provided by the main managers;

investment stage of the state investment project - the period during which by the state investment are created (are acquired), reconstructed or fixed assets of state-owned property which expected useful life exceeds one year are technically re-equipped;

monitoring of condition of development (realization) of the state investment project (further - monitoring) - complex of actions for permanent and continuous information analysis about condition of development (realization) of the state investment project for control of compliance of the planned costs, results, the project implementation plan to actual data for the purpose of timely identification of variations from the plan and effective management of implementation of the state investment project.

3. Internal and external monitoring is carried out during all lifecycle (investment and operational stages) of the state investment project.

4. Internal monitoring shall provide completeness of the data necessary for giving of the Ministry of Economic Development of information according to this Procedure.

5. External monitoring is carried out by the Ministry of Economic Development in the way:

implementation of information analysis, submitted within the Ministry of Economic Development by the main managers within terms according to this Procedure;

implementation of the analysis of the documents submitted by the main manager;

comparisons of data of the state investment project on the data provided in information.

6. For implementation of the analysis of the provided information the Ministry of Economic Development has the right to involve representatives of other executive bodies in their consent.

II. Procedure, forms and terms of provision of information at investment stage of the state investment project

1. The responsible contractor / asset holder carries out internal monitoring for the purpose of works monitoring and actions by contract organizations and other legal entities and physical persons involved in accomplishment of the state investment project. Frequency and data representation form concerning such monitoring are determined by the main manager, but at least once a month.

2. Internal monitoring is also carried out by the main manager on the basis of information on the carried-out monitoring of the responsible contractor / asset holder on the form offered by the main manager. In case of identification of variations from the plan of implementation of the state investment project the main manager shall provide taking measures to ensuring proper compliance to the planned project indicators.

3. According to each state investment project the main manager provides to the Ministry of Economic Development information on condition of development and implementation of the state investment project on form according to appendix 1 to this Procedure in half-year no later than the 15th day of the second month following the accounting period and information in year in time - till March 01 of the year following for reporting. The main manager will promulgate information on monitoring of the state investment projects on the official site in the specified terms.

The Ministry of Economic Development can address the main managers on provision of the current information on condition of development and implementation of the state investment project.

4. Planned targets of financing and accomplishment of actions shall correspond to the indicators given in the Section I "Summary" and the Section III "Plan of realization and financing and condition of its accomplishment" of appendix 1 to the Procedure for selection of the state investment projects approved by the resolution of the Cabinet of Ministers of Ukraine of July 22, 2015 No. 571 "Some questions of management of the state investments", and to the passport of the budget program.

Actual data are compared by the Ministry of Economic Development to the data provided in the following documents attached to information:

passport of the budget program;

the annual statement about accomplishment of the passport of the budget program (when carrying out monitoring following the results of year);

to the certificate of condition of financing, cash expenses and application of funds on the project;

object title;

photos of object and its structural elements;

other documents filed by the main manager for confirmation of actual data.

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