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RESOLUTION OF THE MINISTRY OF JUSTICE OF THE REPUBLIC OF BELARUS

of November 27, 2015 No. 200

About approval of forms of the departmental reporting for 2016

Based on subitem 1.1 of Item 1 of the Presidential decree of the Republic of Belarus of March 2, 2011 No. 95 "About some questions of information collection, not containing in the state statistical reporting" the Ministry of Justice of the Republic of Belarus DECIDES:

1. Establish:

the list of forms of the departmental reporting of the Ministry of Justice of the Republic of Belarus for 2016 according to appendix 1;

forms of the departmental reporting of the Ministry of Justice of the Republic of Belarus according to appendices 2-18.

2. This resolution becomes effective since January 1, 2016.

Minister

O. L. Slizhevsky

Appendix 1

to the Resolution of the Ministry of Justice of the Republic of Belarus of November 27, 2015 No. 200

The list of forms of the departmental reporting of the Ministry of Justice of the Republic of Belarus for 2016


payment order

Name of the reporting

Reporting frequency

1

2

3

1

Data on changes in structure and amount of funds of the state part of National Archive Fund of the Republic of Belarus

annual

2

Data on the main activities of the public archival institutions

annual

3

Data on results of consideration of materials concerning implementation of obligatory legal examination

quarter

4

Data by results of checks of justice of regional executive committees of rule-making bodies by head departments

quarter

5

Data on state registration and activities of political parties, labor unions, other public associations, their unions (associations), funds, including on state registration, registration of organizational structures of political parties, labor unions, other public associations

quarter

6

Report on addresses of citizens and legal entities

quarter

7

Report for work of Bars

annual

8

The activities report on rendering realtor services

annual

9

The report on results of work with petitions from citizens on implementation of ministerial procedures of civil registration of local executive and administrative organs by departments, Houses (Palaces) of civil ceremonies of city executive committees, settlement and rural executive and administrative organs, archives of the bodies registering acts of civil status, head departments of justice of regional executive committees, the Minsk Gorispolkom

semi-annual

10

The report on civil registration, creation of the conclusions about modification, amendments, corrections in civil registration, the number of the marriages and births registered in a festive atmosphere, the collected amount of the state fee for implementation of ministerial procedures and payment for rendering additional paid services

annual

11

Report on movement of forms of registration certificates of acts of civil status

annual

12

Data on work of notaries on ensuring document creation according to article 53-1 of the Law of the Republic of Belarus "About notariate and notarial activities"

semi-annual

13

Data on observance by notaries of the legislation on prevention of legalization of income gained in the criminal way, financings of terrorist activities and financing of distribution of weapons of mass destruction

semi-annual

14

Data on rendering legal services to the population in agrotowns, including notarial

quarter

15

Data on work on legal education and increase in legal culture of the population

semi-annual

16

Report for work of notaries of notary office (bureau)

semi-annual

17

Report on rendering legal services

annual

 

Appendix 2

to the Resolution of the Ministry of Justice of the Republic of Belarus of November 27, 2015 No. 200

 

DEPARTMENTAL REPORTING

Data on changes in structure and amount of funds of the state part of National Archive Fund of the Republic of Belarus for 20 __.

 

 

Who represents the reporting

To whom the reporting is submitted

Representation term

 

Frequency of representation

Public institution "National archive of the Republic of Belarus";
public institution "National historical archive of Belarus";
public institution "National historical archive of Belarus in Grodno";
"Belarusian State Archive Museum of Literature and Art" organization;
"Belarusian Public Records Office of Scientific and Technical Documentation" organization;
public institution "Belarusian research center of electronic documentation"

To department on archives and clerical work of the Ministry of Justice of the Republic of Belarus

 February 1

 

annual

 

 

Regional and zone Public Records Offices *

 

 March 1

 

 

Territorial (city or district) archives of local executive and administrative organs *;
the archives of the organizations performing temporary document storage based on agreements on prolongation of terms of temporary document storage;
the state funds performing temporary document storage based on agreements;
state museums *;
state libraries

 

 May 1

 

 

 

The name of the reporting organization (the organization which submits the report fills) ____________________________________________________________________
_____________________________________________________________________________________________________________________________________________________

 

______________________________

* Data on changes in structure and amount of funds of the state part of National Archive Fund of the Republic of Belarus of the regional and zone Public Records Offices, territorial (district or city) archives of local executive and administrative organs of areas and Minsk, the state museums of regional, district and city subordination are represented to Department on archives and clerical work of the Ministry of Justice of the Republic of Belarus through structural divisions on archives and clerical work of head departments of justice of regional executive committees and the Minsk Gorispolkom.

 

Number one after another

Number of fund

Category

Name of fund

Extreme dates

Arrived

Was disposed

Total quantity of cases in fund for January 1 ____ years

Note

Summary of documents

Years

Quantity

Basis

Summary of documents

Years

Quantity

Basis

It is described cases

Cases are not described

in total

including
smikrofilmi-
rovano

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total for ____ year

arrived ________________________ funds, _______________________ put,

 

was disposed __________________________ funds, _______________________ put,

it is revealed especially valuable ___________________________________________ put,

mikrofotokopirovano for insurance fund _________________________ of cases,

it is digitized for fund of use _________________________________ put.

 

For January 1 ____ years in _______________________ according to the list of funds is registered with No. _____ on No. ______ numbers of funds, including:

numbers which are registered available ____________ _____________ funds of cases;

numbers of the funds transferred and united (which cases were used also number cannot be borrowed) _________________ the funds lost __________________, vacant rooms __________________

 

Note. The form of electronic data on changes in structure and amount of funds has differences from paper form of data on changes in structure and amount of funds.

 

Head of the organization

________________________

 

________________________________

 

(signature)

 

(initials, surname)

 

 

 

 

Contractor

________________________

 

________________________________

 

(signature)

 

(initials, surname)

 

Date of creation of the report __ __________________ 20 __.

 

Appendix 3

to the Resolution of the Ministry of Justice of the Republic of Belarus of November 27, 2015 No. 200

DEPARTMENTAL REPORTING

Data on the main activities of the public archival institutions for 20 __.

 

Who represents the reporting

To whom the reporting is submitted

Representation term

 

Frequency of representation

Departments of archives and clerical work of head departments of justice of regional executive committees (Section I)
Public Records Offices (Section II)
Laboratories (Section III)

To department on archives and clerical work of the Ministry of Justice of the Republic of Belarus

till January 5

 

annual

 

 

 

The name of the reporting organization (the organization which submits the report fills) ________________________________________________________________________________________
________________________________________________________________________________________

Section I1

Main indicators

Unit of measure

In total on area

Including on archives

plan

actually

%

1

2

3

4

5

6

1. Ensuring safety of documents NAF RB

 

 

 

 

 

1.1. Ensuring physical safety of documents on paper basis:

 

 

 

 

 

restoration

leaf

 

 

 

 

cover

unit hr.

 

 

 

 

filing

unit hr.

 

 

 

 

repair of documents

leaf

 

 

 

 

1.2. Conservation and preventive processing:

 

 

 

 

 

insurance fund

unit hr.
(rolls)

 

 

 

 

film documents

unit hr.

 

 

 

 

documentary photographs

unit uch.

 

 

 

 

phonodocuments

unit hr.

 

 

 

 

video documents

unit hr.

 

 

 

 

electronic documents

unit hr.

 

 

 

 

1.3. Creation of insurance fund:

 

 

 

 

 

documents on paper basis

unit hr.
personnel

 

 

 

 

film documents

unit hr.
unit uch.

 

 

 

 

documentary photographs

unit uch.
unit hr.

 

 

 

 

phonodocuments

unit hr.
unit uch.

 

 

 

 

video documents

unit hr.
unit uch.

 

 

 

 

1.4. Kartonirovany and perekartonirovany documents:

 

 

 

 

 

kartonirovaniye

unit hr.

 

 

 

 

perekartonirovaniye

unit hr.

 

 

 

 

1.5. Creation of fund of use of way otsifrovyvaniya2:

 

 

 

 

 

documents on paper basis

unit hr.
sheets
files

 

 

 

 

film documents

unit hr.
files

 

 

 

 

documentary photographs

unit hr.
files

 

 

 

 

phonodocuments

unit hr.
files

 

 

 

 

video documents

unit hr.
files

 

 

 

 

2. Creation and development of explanatory notes to documents

 

 

 

 

 

2.1. Description of documents:

 

 

 

 

 

managerial documentation

unit hr.

 

 

 

 

documents of personal origin

unit hr.

 

 

 

 

scientific and technical documentation

unit hr.

 

 

 

 

film documents

unit uch.

 

 

 

 

documentary photographs

unit uch.

 

 

 

 

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