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ORDER OF THE MINISTER OF AGRICULTURE OF THE REPUBLIC OF KAZAKHSTAN

of October 28, 2015 No. 4-6/955

About approval of Rules of conducting quantitative and qualitative accounting of cotton

According to the subitem 18) article 7 of the Law of the Republic of Kazakhstan of July 21, 2007 "About development of cotton industry", PRIKAZYVAYU:

1. Approve the enclosed Rules of conducting quantitative and qualitative accounting of cotton.

2. To provide to department of production and conversion of crop products and phytosanitary safety of the Ministry of Agriculture of the Republic of Kazakhstan in the procedure established by the legislation:

1) the state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) within ten calendar days after the state registration of this order in the Ministry of Justice of the Republic of Kazakhstan the direction it the copy on official publication in periodic printing editions and in information system of law of Ad_let;

3) placement of this order on Internet resource of the Ministry of Agriculture of the Republic of Kazakhstan and the intranet portal of state bodies.

3. This order becomes effective after ten calendar days after day of its first official publication.

Minister

A. Mamytbekov

It is approved

Minister of national economy of the Republic of Kazakhstan

November 3, 2015

 

______________ E.Dosayev

Approved by the Order of the Minister of Agriculture of the Republic of Kazakhstan of October 28, 2015 No. 4-6/955

Rules of conducting quantitative and qualitative accounting of cotton

1. General provisions

1. Rules of conducting quantitative and qualitative accounting of cotton (further – Rules) are developed according to the Law of the Republic of Kazakhstan of July 21, 2007 "About development of cotton industry" and determine procedure for conducting quantitative and qualitative accounting of cotton.

2. The basic concepts used in these rules:

1) standard weight – the cotton weight specified to the single regulations of contamination and humidity determined by regulating documents by standardization;

2) the owner of cotton – the physical person or legal entity having raw cotton and (or) cotton-fiber, and (or) cottonseeds on the property right;

3) hlopkopriyemny Item – the specialized construction intended for acceptance, storage and leave of seed cotton;

4) cotton batch – the isolated amount of cotton of one selection and industrial grade, homogeneous on quality, drawn up by the documents containing data on quality of cotton;

5) ginnery – the specialized construction intended for slaughtering of seed cotton in cotton-fiber;

6) quantitative and qualitative accounting of cotton – system of accounting and registration of all transactions with cotton when slaughtering seed cotton in cotton-fiber;

7) physical weight – the mass of cotton determined by weighing on scales;

8) inventory count – complex of the actions directed to check of compliance of the actual availability of cotton and its quality to reporting data;

9) the calculated weight of seed cotton – the weight of seed cotton specified to regulation of the contamination determined by regulating documents by standardization.

3. All transactions with cotton (acceptance, weighing, drying cleaning, storage, shipment), quantitative and qualitative accounting and execution of the relevant documents are conducted by ginnery (hlopkopriyemny Item) in the physical, calculated weight and standard weight with an accuracy of 1 kilogram.

2. Procedure for conducting quantitative and qualitative accounting of cotton

Paragraph 1. Registration of receipt of seed cotton on hlopkopriyemny Item

4. Acceptance of cotton is performed by hlopkopriyemny Item in the corresponding administrative territory and the hlopkopriyemny Item functioning under ginnery.

5. The Hlopkopriyemny Item performs acceptance of seed cotton in the following procedure:

1) registration of acceptance of seed cotton;

2) determination of standard mass of seed cotton;

3) registration of shipment of seed cotton from hlopkopriyemny Item.

6. The raw cotton arriving on hlopkopriyemny Item is accepted on quality – managers of hlopkopriyemny Item which determines grade and quality of the accepted seed cotton by appearance, by quantity – the merchandiser of II zone after weighing on the scales which underwent checking with the legislation of the Republic of Kazakhstan in the field of ensuring unity of measurements.

7. Results of weighing are entered in the weight magazine of acceptance of seed cotton on hlopkopriyemny Item in form, according to appendix 1 to these rules.

8. Acceptance of seed cotton is made by batches based on commodity-transport delivery notes. During the day record of the actual mass of the accepted seed cotton on each commodity-transport delivery note is made separately on industrial grades.

9. Sampling of seed cotton is made in places of unloading of seed cotton before its weighing.

10. Determination of qualitative indexes of the accepted seed cotton is made by laboratory of hlopkopriyemny Item.

11. Analysis results of test of seed cotton are brought by the laboratory assistant of laboratory of hlopkopriyemny Item in card of the analysis of seed cotton in form, according to appendix 2 to these rules and the magazine of registration of analysis results of humidity and contamination of seed cotton in form, according to appendix 3 to these rules.

12. On the raw cotton of one selection grade, one type of collection and assignment accepted in day (seed, technical) and separately on matching the accountant of hlopkopriyemny Item based on commodity-transport delivery notes and cards of the analysis of seed cotton draws up the receipt on acceptance of seed cotton in form, according to appendix 4 to these rules, in triplicate, one of which is issued to the owner of cotton.

In the receipt on acceptance of seed cotton the actual percent of contamination and humidity based on laboratory analyses separately on each industrial grade registers.

13. Aggregated data in day from receipts on acceptance of seed cotton on each batch of the accepted seed cotton daily register in receipt of seed cotton to the book of quantitative and qualitative accounting of seed cotton in form, according to appendix 5 to these rules.

14. Account of seed cotton in the book of quantitative and qualitative accounting of seed cotton is kept by the manager of hlopkopremny Item on actual weight, calculated weight and standard weight.

15. At the end of the day two copies of the receipt on acceptance of seed cotton with commodity-transport delivery notes are transferred to accounts department of hlopkopriyemny Item for carrying out calculation of the weighted average indicators of contamination and humidity.

16. At the same time cards of the analysis of seed cotton by the accepted batches are transferred to accounts department of hlopkopriyemny Item.

17. Calculation of standard mass of seed cotton is made on the indicators of contamination and humidity determined on the date of acceptance and is final.

Analysis results on grade, humidity and contamination, made after acceptance on the tests of seed cotton which are selected from the completed batches cannot form the basis for change of the qualitative indexes of seed cotton determined in case of acceptance and the standard mass of seed cotton established on the date of acceptance.

Paragraph 2. Registration of shipment of seed cotton from hlopkopriyemny Item

18. Shipment of seed cotton from hlopkopriyemny Item on ginnery is performed by homogeneous batches on selection and industrial grades, types of collection and drawn up by commodity-transport delivery notes (in triplicate). The raw cotton shipped from hlopkopriyemny Item on ginnery is subject to weighing.

19. The laboratory of hlopkopriyemny Item in all cases makes the analysis of contamination and humidity of the shipped seed cotton. In case of bad weather or in case of high temperature of air sampling is made not earlier than before one hour before sending batch.

20. In case of shipment of seed cotton from hlopkopriyemny Item in the form of commodity-transport delivery note shall be specified ginnery weight (gross, container, net), grade of seed cotton and the signature of officials. Indicators of humidity and contamination of the shipped batch of seed cotton register in commodity-transport delivery note, last for day of shipment.

21. In case of shipment of batch of seed cotton from hlopkopriyemny Item on ginnery by the laboratory assistant of hlopkopriyemny Item creates the joint test. Data register in all day batch daily in the last delivery note when sending the last machine with seed cotton.

22. In commodity-transport delivery notes the indicator of grade is specified hlopkopriyemny Item according to the book of quantitative and qualitative accounting of seed cotton, and indicators of contamination and humidity – according to analyses before sending batch of seed cotton from hlopkopriyemny Item ginnery.

23. It is not allowed to interrupt export of the begun batch of seed cotton or to start shipment of other batch before the end of export of previous.

24. On everyone exported from the hlopkopriyemny Item located out of the location of ginnery, batches of seed cotton the reconciliation statement of acceptance and sending seed cotton from hlopkopriyemny Item on ginnery in form, according to appendix 6 to these rules is drawn up.

25. The reconciliation statement of acceptance and sending seed cotton from hlopkopriyemny Item on ginnery is constituted by the commission as a part of the manager of hlopkopriyemny Item, the merchandiser ІІ zones, the head of the laboratory of hlopkopriyemny Item and the accountant no later than five working days after export of this batch.

26. The reconciliation statement of acceptance and sending seed cotton from hlopkopriyemny Item on ginnery is constituted based on data of the book of quantitative and qualitative accounting of seed cotton, in triplicate, two of which no later than five working days from the date of the end of export are sent to ginnery for consideration and pronouncement of the decision on it.

27. If in case of storage on hlopkopriyemny Item there was movement of seed cotton from one batch in another, this movement shall be documented and brought in the book of quantitative and qualitative accounting of seed cotton (in one batch it is credited, in another it is written off). The mass of seed cotton in the reconciliation statement of acceptance and sending seed cotton from hlopkopriyemny Item shall be specified ginnery taking into account this movement.

28. Transfer of seed cotton from one responsible person to another without weighing and registration by the act is not allowed.

29. By results of the carried-out acceptance the cotton receipt in which the physical weight and standard mass of seed cotton are considered is drawn up.

Paragraph 3. Acceptance of seed cotton at ginnery

30. Acceptance of seed cotton at ginnery includes:

1) registration of acceptance of seed cotton at ginnery;

2) registration of cleaning of seed cotton;

3) registration of shipment of products of slaughtering of seed cotton;

4) carrying out reconciliation of results of acceptance and shipment of seed cotton;

5) inventory count.

31. All raw cotton arriving on ginnery from hlopkopriyemny Items is subject to pereveska during acceptance.

32. If in case of acceptance of seed cotton from hlopkopriyemny Items at ginnery transitions of cotton-fiber to the lowest sorts take place, the head of ginnery in each case finds out the reasons (insufficient quality control when completing batch, spoil of seed cotton).

33. At ginnery in the course of receipt of seed cotton from hlopkopriyemny Items completing in one batch of seed cotton of the same grade, but with its different assessment on the expected cotton-fiber grade is not allowed.

34. At ginnery acceptance of seed cotton from hlopkopriyemny Items is performed taking into account the following parameters:

1) grade of seed cotton according to hlopkopriyemny Items;

2) the actual mass of seed cotton, by weighing;

3) the calculated weight and the standard mass of seed cotton calculated on the indicators of contamination and humidity determined by laboratory of ginnery.

In cases when discrepancies between hlopkopriyemny Item and ginnery on indicators of humidity and contamination do not exceed limits of the set admissions determined by regulating documents by standardization for calculation of standard weight the indicators of humidity and contamination established on hlopkopriyemny Item are accepted.

35. In case of discrepancy of analyses at ginnery and hlopkopriyemny Item over the established admissions the representative of hlopkopriyemny Item is called, and at its presence the analysis of the remained test is carried out. Analysis results are final for establishment of standard mass of the seed cotton which arrived from hlopkopriyemny Item in day if discrepancies are above acceptable deviations. Otherwise for calculations indicators of analyses of hlopkopriyemny Item are accepted.

36. On each batch of the seed cotton arriving from hlopkopriyemny Item selection of daily sample is made.

Analysis results of laboratory of ginnery register in the magazine of registration of analysis results of humidity and contamination of seed cotton in form, according to appendix 3 to these rules. In accounts department of ginnery the card of the analysis of seed cotton in form, according to appendix 2 to these rules is represented.

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