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Ministry of Justice of Ukraine

September 29, 2015

No. 1156/27601

ORDER OF THE MINISTRY OF JUSTICE OF UKRAINE

of September 28, 2015 No. 1829/5

About approval of the Procedure for creation of copies of unique documents for insurance fund and fund of use, restoration, repair or preservation of unique documents

According to article 14 of the Law of Ukraine "About National Archive Fund and archive organizations" and to Items 11, 13 Procedures for reference of documents of National Archive Fund to unique, their accounting and storage approved by the resolution of the Cabinet of Ministers of Ukraine of August 08, 2007 No. 1004 (with changes), order:

1. Approve the Procedure for creation of copies of unique documents for insurance fund and fund of use, restoration, repair or preservation of unique documents which is applied.

2. Recognize invalid orders of the State committee of archives of Ukraine of April 25, 2002 as No. 32 "About approval of the Procedure for provision by the public archive institutions of the help to legal entities and physical persons which are owners of documents of National Archive Fund, in improvement of storage conditions, restoration, preservation, creation of insurance fund and fund of use of documents", No. 5 registered in the Ministry of Justice of Ukraine on May 28, 2002 for No. 457/6745, of January 15, 2003 "About approval of the Regulations on creation and accounting of copies of insurance fund of the unique documents which are not property of the state", registered in the Ministry of Justice of Ukraine on February 4, 2003 at No. 88/7409 (with changes), of November 25, 2008 No. 238 "About approval of the Regulations on urgent restoration, repair or preservation of unique documents", registered in the Ministry of Justice of Ukraine on December 17, 2008 at No. 1209/15900.

3. To department of interaction with authorities and information and analytical work (Kozlovskaya N. A.) submit this order on state registration according to the Presidential decree of Ukraine of October 3, 1992 to No. 493 "About state registration of regulatory legal acts of the ministries and other executive bodies".

4. This order becomes effective from the date of its official publication.

5. To impose control over the implementation of this order on the First Deputy Minister Sevostyanov N. I.

Minister

P. Petrenko

 

Approved by the Order of the Ministry of Justice of Ukraine of September 28, 2015, No. 1829/5

Procedure for creation of copies of unique documents for insurance fund and fund of use, restoration, repair or preservation of unique documents

I. General provisions

1. Action of this provision extends to the central and industry Public Records Offices, the Public Records Office in the Autonomous Republic of Crimea, the Public Records Offices of areas, cities of Kiev and Sevastopol, Institute of archive science of National library of Ukraine of V. I. Vernadsky, archives departments of district, district public administrations, city councils in the cities of Kiev and Sevastopol (further - archive organizations) which according to the legislation record unique documents of National Archive Fund (further - unique documents), legal entities and physical persons in which property there are unique documents (further - owners), and persons authorized by them.

2. Owners of unique documents or persons authorized by them shall create copies of unique documents for insurance fund and fund of use, in case of need to provide carrying out urgent restoration, repair or preservation of unique documents.

3. Owners of unique documents or persons authorized by them provide unique documents to archive organizations where the specified unique documents are on accounting, for creation of copies of insurance fund and fund of use.

4. Owners of unique documents or persons authorized by them make urgent restoration, repairs or preservation in archive organization where the specified unique documents are on accounting.

II. Conditions of provision by archive organizations of services in creation of copies for insurance fund and fund of use, restoration, repair or preservation of unique documents

1. Creation of copies of insurance fund and fund of use of unique documents is performed by archive organizations at the expense of means of the government budget.

2. Carrying out restoration, repair or preservation of unique documents in archive organization is performed on a contract basis based on served the owner of documents or person of the order authorized by it which form is given in appendix 1 to this Procedure.

Fee, provided by archive organization, is performed by the owner or person authorized by him according to the prices and rates approved according to the current legislation.

3. Archive organizations provide to owners of documents or persons authorized by them the help in work on restoration, repair or preservation of unique documents within the selected assignments.

III. Transfer of unique documents for temporary storage for creation of copies of insurance fund and fund of use, carrying out restoration, repair or preservation of unique documents

1. Unique documents which are transferred for the purpose of creation of copies of insurance fund and fund of use, carrying out restoration, repair or preservation shall be insured by owners of documents or persons authorized by them according to requirements of the current legislation.

2. Unique documents are transferred for creation of insurance fund and fund of use, carrying out restoration, repair or preservation under the act of temporary transfer of the unique documents which are stored at owners - physical persons which form is given in appendix 2 to this Procedure, the act of temporary transfer of the unique documents which are stored at owners - legal entities which form is given in appendix 3 to this Procedure. The statement is drawn up in duplicate, on one for each party.

3. In case of execution of the act of temporary transfer of the unique documents which are stored at owners - physical persons, or the act of temporary transfer of the unique documents which are stored at owners - legal entities, the physical condition of unique documents is checked. Features of physical condition of unique documents are fixed in acts.

IV. The organization of insurance fund of the unique documents which are not property of the state

1. Copies of insurance fund of unique documents which are not property of the state and are stored at the owner or person authorized by it, join insurance fund of documents of archive organization which keeps their account.

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