ORDER OF THE GOVERNMENT OF THE RUSSIAN FEDERATION

of December 25, 2014 No. 1494

About approval of Rules of exchange of documents in electronic form under the organization of information exchange

The government of the Russian Federation decides:

Approve the enclosed Rules of exchange of documents in electronic form under the organization of information exchange.

Approved by the Order of the Government of the Russian Federation of December 25, 2014 No. 1494

Rules of exchange of documents in electronic form under the organization of information exchange

1. These rules establish procedure for information exchange of federal executive bodies, executive bodies of subjects of the Russian Federation, state non-budgetary funds (further - participants of information exchange) by means of exchange of documents in electronic form which list of types affirms the Government of the Russian Federation, except for exchange of electronic messages within provision of the state and municipal services.

2. In these rules the document in electronic form is understood as the electronic document which structure of details is determined according to the Rules of clerical work in federal executive bodies approved by the order of the Government of the Russian Federation of June 15, 2009 No. 477 "About approval of Rules of clerical work in federal executive bodies"

3. The documents in electronic form used in the course of information exchange are created during activities of participants of information exchange with use of the automated systems of clerical work (electronic document management systems) which are available for them according to requirements of the legislation of the Russian Federation, and also regulatory legal acts of the participants of information exchange establishing rules (procedure) of documentation, document flow and use of documents.

4. Exchange of documents in electronic form between participants of information exchange is performed by means of the transport bus as which the protected information and communication infrastructure or set of the interconnected segments of the information and telecommunication public service networks meeting requirements of the legislation of the Russian Federation in information security field created for this purpose specialized can act. In the absence of possibility of use of the transport bus information exchange is performed with use of the removable machine information medium.

Information transfer units via the transport bus are the shipping container of the document in electronic form or the technological electronic message.

5. The shipping container contains the following main components:

a) the file of the description of the shipping container which is obligatory element. The structure and structure of the file of the description of the shipping container is determined according to provisions and regulations of operation of the used transport bus;

b) document file in electronic form, signed by the strengthened qualified digital signature (digital signatures), being obligatory element. The document format in electronic form is determined by the Ministry of digital development, communication and mass communications of the Russian Federation and Federal Guard Service of the Russian Federation in requirements to organizational technically interaction of state bodies and the state organizations (further - requirements);

c) the file (files) of the digital signature which is part of the shipping container in case of signing of the document the disconnected strengthened qualified digital signature created in the form of the separate file;

d) the file (files) of appendices to the document in electronic form which is optional element. Signing of appendices by the strengthened qualified digital signature according to requirements is allowed.

6. In case of exchange of documents in electronic form the following procedures are performed:

a) forming in electronic document management system of the sender of the document in electronic form of the shipping container. The format of the shipping container is determined according to requirements;

b) transfer of the shipping container from electronic document management system of the sender of the document in electronic form on the automated workplace integrated to the transport bus (if the electronic document management system of the sender of the document in electronic form is directly not integrated to the transport bus);

c) the direction of the shipping container in electronic document management system of the receiver of the document in electronic form via the transport bus;

d) receipt of the shipping container by the receiver of the document in electronic form, integrity checking of the shipping container, check of the shipping container on lack of malicious applications;

e) transfer of the shipping container (in case of positive result of check) from the automated workplace integrated to the transport bus in electronic document management system of the receiver of the document in electronic form (if the electronic document management system of the receiver of the document in electronic form is directly not integrated to the transport bus);

e) extraction of content from the shipping container in electronic document management system of the receiver of the document in electronic form, check of validity of the digital signature and registration of the received document in electronic form in electronic document management system of the receiver of the document in electronic form with forming and the direction to the sender of the notice of registration or about failure in registration.

7. For the organization of receipt of information on the status of passing of the shipping container transfer of technological electronic messages is provided.

8. In case of refusal in registration of the document in electronic form in electronic document management system of the receiver of the document in electronic form by such receiver adequate notices with indication of cause of failure are created and go to registration to the sender of the document in electronic form. The list of causes of failure in document registration in electronic form is determined in requirements.

9. The sender of the document in electronic form in case of receipt of the notice of failure in registration of the document in electronic form in electronic document management system of the receiver of the document in electronic form takes measures for elimination of cause of failure in registration and in case of need repeatedly sends such document to the receiver of the document in electronic form.

10. The procedure of verification of the document in electronic form signed by the strengthened qualified digital signature is performed according to requirements of the legislation of the Russian Federation.

11. In need of signing of the document in electronic form by several officials the procedure of signing, including approval and approval, is performed according to requirements.

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