of March 10, 2015 No. 25
According to Item 11 of the Regulations on the Ministry of Justice of the Kyrgyz Republic approved by the Order of the Government of the Kyrgyz Republic of December 15, 2009 No. 764, in view of requirements of Item 2 of the Order of the Government of the Kyrgyz Republic "About approval of approximate regulations on archive of state body, local government body and other legal entities on the Central commission of experts and about commission of experts of state body, local government body and other legal entities" of March 18, 2014 160, I order to No.:
1. Approve:
- Regulations on archive of the Ministry of Justice of the Kyrgyz Republic according to appendix 1;
- Regulations on permanent central commission of experts of the Ministry of Justice of the Kyrgyz Republic according to appendix 2;
- Regulations on commission of experts of the Ministry of Justice of the Kyrgyz Republic according to appendix 3.
2. Recognize invalid:
- The order of the Ministry of Justice of the Kyrgyz Republic of May 7, 1999 No. 48 about introduction of amendments to the order of the Ministry of Justice of the Kyrgyz Republic of September 21, 1998 No. 111;
- The order of the Ministry of Justice of the Kyrgyz Republic "About approval of the permanent commission of the Ministry of Justice of the Kyrgyz Republic on destruction of the damaged stamp certificates and forms of the strict reporting of all types" of November 24, 1999 No. 125;
- The order of the Ministry of Justice of the Kyrgyz Republic "About statement of structure of the permanent commission of the Ministry of Justice of the Kyrgyz Republic on destruction of the damaged forms of stamp certificates and forms of the strict reporting of all types" of June 13, 2008 No. 102;
- The order of the Ministry of Justice of the Kyrgyz Republic "About approval of the Regulations on the permanent Central Commission of Experts (CCE) of the Ministry of Justice of the Kyrgyz Republic and its structure" of August 23, 2010 No. 104.
3. To department of human resources management (V. Zhumabayeva) to bring this Order to the attention of heads of structural divisions of the Ministry of Justice of the Kyrgyz Republic.
Minister
Zh. Mambetaliyeva
Appendix 1
Approved by the Order of the Ministry of Justice of the Kyrgyz Republic of March 10, 2015 No. 25
1. For document storage, their accounting, streamlining and use, and also for their preparation for transfer on the state storage, in the Ministry of Justice of the Kyrgyz Republic (further - the Ministry) the archive performing the activities at the expense of the Ministry is formed.
2. The archive of the Ministry is included into structure of the structural division responsible for record keeping of the Ministry which premises is in the Ministry building.
3. The archive of the Ministry in the activities is guided by the Constitution of the Kyrgyz Republic, the Law of the Kyrgyz Republic "About National Archive Fund of the Kyrgyz Republic" and the Standard Instruction on clerical work approved by the Order of the Government of the Kyrgyz Republic No. 517 of 23.07.2012.
4. The archive of the Ministry performs the activities in close contact with the relevant Public Records Office.
5. By reorganization or liquidation of the Ministry documents of archive, and also the documents which are in clerical work in the ordered condition are transferred to organization legal successor or to archive of higher organization, and in case of their absence - to the relevant Public Records Office.
6. The organization and functioning of archive are necessary for accomplishment of the following tasks:
- completing of the documents relating to profile of activities of the Ministry;
- accounting and ensuring safety of documents;
- creation and enhancement of system of explanatory notes to documents of archive;
- organization of use of documents;
- preparation and document transfer, belonging to National Archive Fund of the Kyrgyz Republic, on the state storage according to the terms and requirements established by the Law of the Kyrgyz Republic "About National Archive Fund of the Kyrgyz Republic".
7. The archive of the Ministry performs the following functions:
- accepts the documents of structural divisions of the Ministry finished with clerical work, ordered on storage;
- considers and ensures safety of the documents accepted in archive;
- constitutes and fills up explanatory notes to documents of archive;
- carries out expertize of scientific and practical value of the documents which are stored in archive, processes documents and submits for consideration to the Central commission of experts (further - TsEK) or commission of experts (further - EK) the Ministries annual Sections of inventories of the cases which are subject to storage and also acts of allocation of cases to destruction in connection with the expiration of terms of their storage;
- participates in work of TsEK, EK of the Ministry;
- prepares and transfers to permanent storage to the relevant Public Records Office documents to the terms established by the Law of the Kyrgyz Republic "About National Archive Fund of the Kyrgyz Republic";
- represents to the relevant Public Records Office of the information about structure and amount of the funds which are stored in archive;
- controls safety, correctness of forming and registration of cases in structural divisions of the Ministry;
- makes offers to management of the Ministry about enhancement of archiving and clerical work;
- issues in accordance with the established procedure references, copies, statements from documents, records uses of documents;
- participates in development of normative and methodical documents concerning archive and clerical work;
- gives methodical and practical help to structural divisions of the Ministry in work with documents;
- participates in holding actions for advanced training and retraining of staff of the archive and structural division responsible for record keeping in the Ministry.
8. The registrar has the right:
- demand from structural divisions of the Ministry of timely document transfer in archive according to the procedure, established by the Law of the Kyrgyz Republic "About National Archive Fund of the Kyrgyz Republic";
- control observance of rules of work with documents in structural divisions;
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