of February 12, 2015 No. 78
About approval of Regulations of the Ministry of Justice of the Republic of Kazakhstan
For the purpose of enhancement of the organization of work of the Ministry of Justice of the Republic of Kazakhstan, according to Item 1 of article 9-1 of the Law of the Republic of Kazakhstan of November 27, 2000 "About ministerial procedures", being guided by the subitem 3) of Item 2 of article 7 of the Law of the Republic of Kazakhstan of March 18, 2002 "About judicial authorities", PRIKAZYVAYU:
1. Approve the enclosed Regulations of the Ministry of Justice of the Republic of Kazakhstan.
2. To provide to heads of structural divisions, territorial authorities and subordinated organizations of the Ministry of Justice of the Republic of Kazakhstan strict observance of Regulations of the Ministry of Justice of the Republic of Kazakhstan.
3. To impose control of execution of this order on the Responsible secretary of the Ministry of Justice of the Republic of Kazakhstan Beketayev M. B., Deputy ministers of justice of the Republic of Kazakhstan Baymoldina Z. H., to Azimov E. A. and Abd_rayy B. Zh.
4. To provide to department of strategic planning and organizational and analytical work of the Ministry of Justice of the Republic of Kazakhstan in the procedure established by the legislation state registration of this order and its official publication.
5. This order becomes effective after ten calendar days after day of its first official publication.
Minister
B. Imashev
Approved by the Order of the Minister of Justice of the Republic of Kazakhstan of February 12, 2015, No. 78
1. These Regulations of the Ministry of Justice of the Republic of Kazakhstan (further - Regulations) establish general rules of activities of the Ministry of Justice of the Republic of Kazakhstan (further - the Ministry) in the course of accomplishment of the tasks and functions assigned to it according to the Constitution of the Republic of Kazakhstan, the laws, acts of the President and the Government, and also the Regulations on the Ministry of Justice of the Republic of Kazakhstan approved by the order of the Government of the Republic of Kazakhstan of October 28, 2004 No. 1120 (further - Regulations on the Ministry) and other regulatory legal acts of the Republic of Kazakhstan.
2. The requirements established by these Regulations extend to all employees of central office of the Ministry, the subordinated organizations, territorial authorities in areas, the cities of Astana and Almaty, areas, the cities and areas in the cities.
3. The organization and maintaining unclassified clerical work, acceptance, processing and distribution of correspondence, including maintaining electronic document management are determined by these Regulations according to requirements of the laws of the Republic of Kazakhstan of November 27, 2000 "About ministerial procedures", of January 12, 2007 "About procedure for consideration of appeals of physical persons and legal entities", of January 7, 2003 "About the electronic document and the digital signature" and other regulatory legal acts of the Republic of Kazakhstan.
The organization and maintaining confidential clerical work are performed according to the Instruction for providing the mode of privacy in the Republic of Kazakhstan approved by the order of the Government of the Republic of Kazakhstan of March 14, 2000 No. 390-16s (further - the Instruction for providing the mode of privacy).
4. The Ministry performs the activities according to Strategic and operational plans, and also with the work plans constituted for quarter, year and long-term outlook.
Quarterly planning determines tasks for the short-term period, and is intended to provide, first of all, implementation of actions of the Strategic plan and annual plans of work of the Ministry.
5. Work plans of the Ministry are created by Department of strategic planning and organizational and analytical work (further - DSPOAR) according to motivated offers of structural divisions and subordinated organizations not later than 15 calendar days prior to the beginning of the next period.
6. Work plans of the Ministry affirm the order of the Responsible secretary of the Ministry (further - the Responsible secretary). At the same time work plans of the Ministry affirm in 5 calendar days prior to the beginning of the next period.
The operational plan is developed annually and affirms till January 10 of the current financial year the Responsible secretary of the Ministry.
The strategic plan affirms the order of the Minister of Justice of the Republic of Kazakhstan (further - the Minister) in coordination with the central authorized bodies on the state and budgetary planning.
7. The approved work plans of the Ministry not later than, in 3 calendar days prior to the beginning of the planned period go for acquaintance and further execution to deputy ministers, structural divisions of the Ministry.
The department of internal administration (further - DVA) controls on completion dates of work plans by means of the Intranet portal of state body (further - IPGO) by use of the available modules and services (Library of documents, Joint operation, Control of plans and orders).
8. Materials about realization of planned actions are prepared by division managers in the terms provided in plans and are subject to coordination with the supervising deputy ministers, the Responsible secretary according to distribution of obligations, and DSPOAR then go to the Minister.
The director of DSPOAR quarterly reports on the course of accomplishment of the work plan of the Ministry on the Minister.
The specified procedure extends also to the organization of execution of the instructions given at meetings of board of the Ministry, equipment rooms and the operational meetings under the chairmanship of the Minister.
The course of realization Strategic, operational, quarterly work plans of the Ministry is controlled by DSPOAR which organizes meetings with participation of heads of structural divisions and subordinated organizations for discussion of condition of their execution.
9. On the basis of the work plan of the Ministry of division if necessary constitute the work plans in any form which affirm the Deputy minister or the Responsible secretary according to distribution of obligations. Corrections are made to the specified plans based on the motivated service record of the head of the structural unit subordinated to the organization of the Ministry.
Work plans of structural divisions which activities are directly supervised by the Minister affirm their heads, except for work plans of Management of internal control (further - UVK) which affirm the Minister, according to requirements of the Budget code and the order of the Government of the Republic of Kazakhstan of March 2, 2009 No. 235 "About approval of Rules of implementation of internal state financial control at the republican and local levels as the Republic of Kazakhstan".
Structural divisions of the Ministry, except for Managements of the organization of work on protection of the state secrets, place, monitor and control work plans by means of IPGO by use of the available modules and services (Library of documents, Joint operation, Control of plans and orders).
10. Work of the commission on assessment of activities of administrative government employees, certifying commission, advanced training, foreign sending of employees of the Ministry, and also work on the organization of control actions of service of internal control of the Ministry are planned separately.
11. The board of the Ministry (further - Board) is advisory advisory body, its decisions are obligatory for the staff of the Ministry, its structural divisions, the subordinated organizations and territorial authorities.
The chairman of Board is the Minister who claims numerical and staff of Board from among management of the Ministry and heads of structural divisions of the Ministry.
12. Meetings of Board of the Ministry are held in the state and Russian languages according to the work plan of Board. Meetings of Board are open, if necessary the Minister can declare holding private meeting of Board.
The number of the questions considered at meetings of board is not limited.
In case of need according to the decision of the Minister emergency meetings of Board are held.
13. The work plan of Board is developed by DSPOAR based on proposals of the Minister, Deputy ministers, the Responsible secretary, heads of structural divisions, the subordinated organizations of the Ministry and affirms the order of the Minister.
Changes and additions are made to the work plan of Board only by the Minister.
14. The director of DSPOAR studies degree of readiness of the materials submitted for review at meeting of Board and reports on their readiness on the Minister whom the agenda and the regulations of work of Board affirms.
Chairman of Board:
1) presides over meetings of Board;
2) will organize work of Board;
3) approves the work plan of Board, the agenda, the regulations of work of Board, date, time and the venue of meeting, procedure for maintaining both other necessary documents and materials;
4) determines speakers (co-reporters) by the questions submitted for consideration of Board.
Removal planned and inclusion in the agenda of unplanned questions is allowed only in coordination with the Minister or of the decision of Board.
15. Members of Board:
1) vote on the questions submitted for consideration of Board;
2) make offers on removal planned and inclusion in the agenda of unplanned questions for consideration on Board;
3) express special opinion which is stated in writing and is applied to the minutes of Board.
The meeting of Board is considered competent if at least two thirds of her members who participate in meetings without the replacement right participate in it. Each member of Board has one voice in case of decision making. Members of Board participate and vote at meetings of Board personally.
Decisions of Board are made by a majority vote his members. In case of equality of votes the decision for which the Chairman of Board voted is deemed accepted.
The meeting of board is taken shorthand by DSPOAR, in need of compliance with the decision of the Chairman of Board the audio recording is conducted video.
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The document ceased to be valid since January 17, 2017 according to Item 1 of the Order of the Minister of Justice of the Republic of Kazakhstan of January 12, 2017 No. 25