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The document ceased to be valid since   December 1, 2017 according to the Order of the deputy. The Minister for Culture and Sports of the Republic of Kazakhstan of September 29, 2017 No. 263

ORDER OF THE MINISTER FOR CULTURE AND SPORTS OF THE REPUBLIC OF KAZAKHSTAN

of January 26, 2015 No. 22

About approval of the List of the standard documents which are formed in activities of the state and non-state organizations with indication of storage durations

According to subitem 2-3) of Item 2 of article 18 of the Law of the Republic of Kazakhstan of December 22, 1998 "About National Archive Fund and archives" PRIKAZYVAYU:

1. Approve the List of the standard documents which are formed in activities of the state and non-state organizations with indication of storage durations according to appendix to this order.

2. To provide to department of archiving and documentation of the Ministry of Culture and sport of the Republic of Kazakhstan in the procedure established by the legislation:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) within ten calendar days after state registration of this order its direction on official publication in periodic printing editions and in information system of law of Ad_let;

3) after official publication placement of this order on Internet resource of the Ministry of Culture and sport of the Republic of Kazakhstan;

4) submission to Department of legal service of the Ministry of Culture and sport of the Republic of Kazakhstan of data on execution of the actions provided by this Item within ten working days from the date of execution of actions.

3. To impose control of execution of this order on the supervising vice-Minister for Culture and Sports of the Republic of Kazakhstan.

4. This order becomes effective after ten calendar days after day of its first official publication.

Minister for Culture and Sports of the Republic of Kazakhstan

A. Mukhamediula

Appendix

to the Order of the Minister for Culture and Sports of the Republic of Kazakhstan of January 26, 2015 No. 22

The list of the standard documents which are formed in activities of the state and non-state organizations with indication of storage durations

Number of Item

Document type (including the electronic documents certified by the electronic digital signature)

Document storage duration

Note

1

2

3

4

1. Organization of management system

1.1. Rule-making and administrative activities

1

Legal acts:

1) in the place of development, acceptance, signing;

Constantly

 

2) in other organizations

To need minovaniye

Belonging to organization activity - it is permanent

2

Subordinate regulatory legal acts and documents to them:

1) in the place of development, signing (approval), state registration;

Constantly

 

2) in other organizations

To need minovaniye

Belonging to organization activity - it is permanent

3

Drafts of legal acts and subordinate regulatory legal acts, and also documents to them (explanatory notes, helps reasons, sheets of approval, expert opinions, comparative tables, correspondence, helps and other documents):

1) in the place of development;

Constantly

 

2) in other organizations

To need minovaniye

 

4

Plans of preparation of legal acts and subordinate regulatory legal acts:

1) in the place of development, approval;

Constantly

 

2) in other organizations

To need minovaniye

 

5

Orders of the President of the Republic of Kazakhstan, Prime Minister of the Republic of Kazakhstan:

1) in the place of development, approval;

Constantly

 

2) in other organizations

To need minovaniye

Belonging to organization activity - it is permanent

6

Orders of the President of the Republic of Kazakhstan, the Prime Minister of the Republic of Kazakhstan, heads of the central state bodies, bodies of local public administration, and also documents (reviews, reports, calculations, the conclusions, helps and other documents) on their accomplishment

Constantly

 

7

Orders of management of superior organization, documents (reviews, reports, calculations, the conclusions, helps and other documents) on their accomplishment

Constantly

On operational issues of activities - 5 years of EPK

8

Orders of management of the organization to structural divisions, documents (helps, reports and service records, the conclusions and other documents) on their accomplishment

5 years of EPK

The storage duration of the orders which are drawn up by the visa on the document corresponds to document storage duration

9

Documents (reports, reviews, information, reports, helps) on execution of legal acts and subordinate regulatory legal acts

Constantly

 

10

The initiative offers made in state bodies, documents (reports, the conclusions, helps and other documents) on their development

Constantly

 

11

Documents (bids, powers of attorney, agreements and other documents) on creation of special economic zones

Constantly

 

12

Orders, orders of the head of the organization and documents to them (helps, reports, information, reports and other documents):

1) on the main activities (except for normative legal orders);

Constantly

Directed for data - to need minovaniye

2) on staff (confirming labor activity of workers), on certification, advanced training, assignment of ranks (ranks), change of surnames, encouragement, rewarding, compensation, awarding, payments, benefits, leaves of workers with heavy, harmful (especially harmful) and dangerous (especially dangerous) working conditions, to annual labor leaves, social leaves, long abroad travels, business trips of workers with heavy, harmful (especially harmful) and dangerous (especially dangerous) working conditions;

75 years of EPK

3) on organizational and administrative and administrative questions) on organizational and administrative and administrative questions

5 years

 

13

Drafts of orders, orders of the head of the organization, the basis to orders of the head of the organization

1 year

 

14

Documents (helps, reports, reports, correspondence and other documents) on accomplishment of orders, orders of the head of the organization

5 years of EPK

 

15

Protocols, resolutions, decisions, recommendations, shorthand reports (audiovisual records) of meetings and documents to them (helps, the conclusions, reports, information, reports, reports, statements, voting ballots and other documents):

1) joint, advisory advisory bodies of the organization;

Constantly

Directed for data - to need minovaniye.

2) the supreme collegiate organ, joint and executive economic partnership of bodies;

Constantly

3) collegiate organ of management of off-budget fund;

Constantly

Directed for data - to need minovaniye. Voting ballots - before the termination of activities of joint-stock company, economic partnership, after the termination - EPK

4) permanent commissions, councils, advisory and consultative (expert, scientific, methodical and others) bodies of the organization;

Constantly

Directed for data - to need minovaniye

5) working groups, temporary commissions;

5 years

The operational meetings - 5 years of EPK

6) general meetings of employees of the organization;

Constantly

The operational meetings - 5 years of EPK

7) general shareholder meetings, founders (participants);

Constantly

The operational meetings - 5 years of EPK. Voting ballots - before the termination of activities of joint-stock company, economic partnership, after the termination - EPK

8) meetings of employees of structural divisions of the organization;

5 years

 

9) public listenings;

Constantly

Directed for data - to need minovaniye

10) meetings (descents) of citizens;

Constantly

The operational meetings - 5 years of EPK

11) hardware (operational) meetings with the head of the organization

5 years

 

16

Documents (resolutions, decisions, recommendations, protocols, shorthand reports, reports, reports, reviews, price lists, notifications, invitations, thematic photo albums, videos, correspondence and other documents) on holding the international, republican, industry congresses, symposiums, the congresses, conferences, meetings, seminars, tenders, anniversary, festive events and other actions (meetings, acceptances, reviews and others):

1) at the venue;

Constantly

 

2) in other organizations

To need minovaniye

Belonging to organization activity - it is permanent

17

Regulating documents on standardization:

1) in the place of development;

Constantly

 

2) in other organizations

To need minovaniye

 

18

Recommendations (including methodical), instructing, instructions, instruction sheets:

1) in the place of development and/or approval (approval);

Constantly

 

2) in other organizations

To need minovaniye

 

19

Drafts of recommendations (including methodical), instructing, instructions, instruction sheets and documents on their development (the conclusions, offers, helps, reports, correspondence)

5 years

 

20

Correspondence on application legislative and subordinate, regulatory legal acts of legal acts, recommendations (including methodical), instructing, instructions, instruction sheets

5 years

 

21

Correspondence with higher state bodies, bodies of local public administration on the main (industry, profile) to activities

Constantly

 

22

Correspondence with superior organization on the main (industry, profile) to activities

5 years of EPK

 

23

Correspondence with the subordinated (subordinate) organizations, territorial authorities for the main (industry, profile) to activities

5 years of EPK

 

24

Correspondence with other organizations for the main (industry, profile) to activities

5 years of EPK

 

25

Documents (information, helps, reports, data, reports) on the main (industry, profile) organization activities

Constantly

 

26

Documents (information, helps, reports, data, reports and other documents) according to organizational matters of organization activity

5 years

 

1.2. Control

27

Documents on carrying out and results of checks of organization activity (helps, reports, acts, reports, instructions, conclusions and other documents):

1) in the place of check and inspection body;

Constantly

For internal checks of the organization - 5 years of EPK

2) directed for management and the data

To need minovaniye

 

28

Documents on carrying out and results of audits, inspections of the organization (programs, acts, helps, reports and other documents), except for documents of recurring audit inspections, accounting audits, stipulated in Item 363 presents of the List:

1) at the venue;

Constantly

 

 

2) in other organizations

To need minovaniye

 

29

Conclusions of bodies of financial control, audit committees, auditors

Constantly

 

30

Correspondence about carrying out and results of checks, audits and inspections accomplishment of documents, by results of checks, audits and inspections

5 years of EPK

 

31

Logs, books of accounting of checks, (registration) of checks, audits, inspections and control over the implementation of the made decisions, determinations, instructions, acts, the conclusions

5 years

 

32

Legal orders of the Senate of Parliament of the Republic of Kazakhstan and the Majilis of Parliament of the Republic of Kazakhstan, local representative bodies, documents on their accomplishment (reports, helps, information, correspondence)

Constantly

 

33

Requests of deputies of the Senate of Parliament of the Republic of Kazakhstan, the Majilis of Parliament of the Republic of Kazakhstan, local representative bodies and documents on their consideration (helps, the conclusions, reviews, reports, correspondence)

Constantly

 

34

Documents (resolutions, determinations, acts of public prosecutor's reaction, the decision, the conclusion, the instruction, requests, correspondence) about observance of regulations of the legislation of the Republic of Kazakhstan, other questions of legal nature

5 years of EPK

 

35

Appeals of physical persons and legal entities, documents on their execution (helps, data, correspondence and other documents):

1) the containing offers of creative nature, data on massive faults, the facts of corruption and abuses;

Constantly

 

2) personal nature;

5 years of EPK

In case of the repeated address - 5 years after the last consideration

Operational 3)

5 years

36

Documents (reports, helps, reports, data, reviews, research opinions, correspondence) about condition of work on consideration of appeals of physical persons and legal entities:

1) in the place of creation;

Constantly

 

2) in other organizations

To need minovaniye

 

37

Books, logs, cards (database) of accounting of acceptance of physical persons, representatives of legal entities, registration and control of execution of appeals of physical persons and legal entities

5 years

 

38

Schedules of acceptance of physical persons and representatives of legal entities management of the organization

3 years

After replacement with new

39

Books of control of ethics of government employees

5 years of EPK

 

1.3. Organizational bases of management

40

State lists (databases) on the main activities of the organization

Constantly

The structure of documents and data of lists is determined by the legislation of the Republic of Kazakhstan. Are stored in the organization performing function of maintaining the list storages after completion of their maintaining are transferred on permanent state

41

Documents (statements, constituent and documents of title, data on tax payment, statements from the list, helps, decisions, notifications and other documents) about state registration (re-registration) of legal entities, about the termination of activities of the legal entity

15 years of EPK

After the activities termination. Decisions - it is permanent

42

Documents (statements, decisions, helps, data, notifications and other documents) about state registration and the termination of activities of physical person as the individual entrepreneur

15 years of EPK

After the activities termination. Decisions - it is permanent

43

Certificates or help on registration (re-registration), statistical cards, certificates on assignment of registration number of the taxpayer to legal entities, individual entrepreneurs, permissions to opening of branches, representations

Constantly

 

44

Certificates, certificates on the property right, ownerships, uses of property, registration and re-registrations of trade names, trademarks (service marks)

Constantly

 

45

Correspondence on questions of establishment of the property rights of legal entities and physical persons

5 years of EPK

After issue of certificate of ownership

46

Documents (resolutions, powers of attorney, requests, the conclusions, decisions) to certificates, certificates

Constantly

 

47

Information letters, notifications, notifications on registration in the relevant registering bodies

5 years

 

48

The summary list of the objects of state-owned property which are subject to differentiation between republican and utility property

Constantly

 

49

Documents on fixing of borders of administrative and territorial units (the description of borders, the scheme, helps, correspondence)

Constantly

 

50

Lists of settlements:

1) in the place of creation;

Constantly

 

2) in other organizations

Before replacement with new

 

51

Documents on the addresses appropriated to again constructed objects (decisions, resolutions, helps, data, correspondence)

Constantly

 

52

Documents on reorganization, renaming, re-deployment of the organization, transfer from one system to another (resolutions, decisions, reports, helps, reports, acts, the conclusions, calculations, correspondence and other documents)

Constantly

 

53

Documents (protocols, acts, balances, the conclusions, notifications, decisions of the courts, correspondence and other documents) about liquidation of the organization

Constantly

The complete structure of documents is determined by the legislation of the Republic of Kazakhstan

54

Charters, foundation agreements, regulations on the organizations, including changes and amendments to them:

1) in the place of development and/or approval;

Constantly

 

2) in other organizations

To need minovaniye

 

55

Regulations on branches and representative offices of the organization

Constantly

 

56

Protocols of the constituent assemblies of the non-state organizations, documents to them (helps, acts and other documents)

Constantly

 

57

Regulations on structural divisions of the organization:

1) in the place of approval;

Constantly

 

2) in other organizations

To need minovaniye

 

58

Provisions about joint, advisory and consultative (expert, scientific, methodical and others) bodies of the organization:

1) in the place of development and/or approval;

Constantly

 

2) in other organizations

To need minovaniye

 

59

Drafts of charters, foundation agreements of provisions, documents on their development (the conclusions, offers, helps, reports, correspondence)

5 years of EPK

 

60

The powers of attorney issued on implementation of separate types of activity to branches, representations

Constantly

 

61

The powers of attorney issued by the head of the organization on representation of interests of the organization

3 years

After expiration

62

Documents (the list of data, provision and other documents) on establishment of the mode of trade, official secret, limited distribution of office information

Constantly

 

63

Documents (protocols, sketches, descriptions, requests, notifications, decisions, correspondence) about development and registration of symbolics of the organization (emblem, logo, the trademark, service mark)

Constantly

 

64

Standard structures of the central and local authorities of public administration:

1) in the place of development and approval;

Constantly

 

2) in other organizations

Before replacement with new

 

65

Lists of public institutions of territorial authorities and subordinated organizations of state body:

1) in the place of development and approval;

Constantly

 

2) in other organizations

3 years

After replacement with new

66

Documents (plans, reasons, calculations) on enhancement of management personnel

5 years of EPK

 

67

Lists, lists of the subordinated organizations:

1) in the place of development and approval;

Constantly

 

2) in other organizations

3 years

After replacement with new

68

Staff lists of the organization, change to staff lists:

1) in the place of development and/or approval;

Constantly

 

2) in other organizations

3 years

After replacement with new

69

Drafts of staff lists, documents (helps, offers, the conclusions, calculations, correspondence) on their development and changes in them

5 years of EPK

 

70

Regular arrangement (regular payroll of workers)

75 years

 

71

Documents (programs, specifications, plans - tasks, reports, helps, reports, correspondence) about business trips of employees of the organization

5 years of EPK

 

72

Nomenclature of positions:

1) in the place of development and approval;

Constantly

 

2) in other organizations

To need minovaniye

 

73

Calculations of limit of positions

5 years of EPK

 

74

Provisions, instructions about the rights and obligations of officials (standard):

1) in the place of development and/or approval;

Constantly

Individual workers - 75 years

2) in other organizations

To need minovaniye

 

75

Agreements on the rights and obligations with members of collegiate, executive and other organs of the organization

5 years of EPK

After expiration of the contract

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