ORDER OF THE MINISTRY OF ECONOMIC DEVELOPMENT OF THE RUSSIAN FEDERATION

of September 2, 2014 No. 549

About approval of the Instruction for forming, maintaining, storage, transfer of personal records and accounting of personal data of the government civil servants and employees of the Ministry of Economic Development of the Russian Federation

According to requirements of the Labor Code of the Russian Federation, the Federal Law of July 27, 2004 to No. 79-FZ "About the public civil service of the Russian Federation", the Federal Law of July 27, 2006 No. 152-FZ "About personal data", the Presidential decree of the Russian Federation of May 30, 2005 No. 609 "About approval of the Regulations on personal data of the government civil servant of the Russian Federation and maintaining its personal record" I order:

1. Approve the enclosed Instruction for forming, maintaining, storage, transfer of personal records and accounting of personal data of the government civil servants and employees of the Ministry of Economic Development of the Russian Federation (further - the Instruction).

2. To personnel department and organizational development (K. E. Kottsev) to inform under list of the Instruction of the government civil servants and employees of the Ministry of Economic Development of the Russian Federation in a month.

3. Declare invalid the order of the Ministry of Economic Development of the Russian Federation of October 24, 2006 No. 338 "About approval of the Instruction for forming, maintaining, storage, transfer of personal records and accounting of personal data of the government civil servants of the Ministry of Economic Development and Trade of the Russian Federation".

Appendix

to the Order of the Ministry of Economic Development of the Russian Federation of September 2, 2014 No. 549

Instruction for forming, maintaining, storage, transfer of personal records and accounting of personal data of the government civil servants and employees of the Ministry of Economic Development of the Russian Federation

I. General provisions

1. The instruction for forming, maintaining, storage, transfer of personal records and accounting of personal data of the government civil servants and employees of the Ministry of Economic Development of the Russian Federation (further - the Instruction) is developed for the purpose of increase in efficiency of processing of personal data, fixing of process of forming, maintaining, storage, transfer of personal records and accounting of personal data (further - personal data) the government civil servants of the Ministry of Economic Development of the Russian Federation and workers replacing the positions which are not positions of Federal public civil service, establishment of general requirements to the organization of work on processing of personal data in the Ministry of Economic Development of the Russian Federation (further - the Ministry).

2. This Instruction determines procedure for processing of personal data, including collection, systematization, accumulating, storage, refining (updating, change), use, transfer of personal data.

3. The personal data entered in the personal record of the government civil servant of the Ministry (further - the civil servant), belong to data of confidential nature (except for data which in the cases established by the Federal Laws can be published in mass media), and in the cases established by the Federal Laws and other regulatory legal acts of the Russian Federation - to the data which are the state secret.

4. Provisions of this Instruction do not extend much processings of the personal data containing in the data which are the state secret.

5. The organization of work on forming, maintaining, storage, transfer of personal records and accounting of personal data is performed by personnel department of central office and personnel department of the foreign office of Personnel department and organizational development.

6. The personal responsibility for observance of the requirements established by this Instruction, ensuring confidentiality of personal data, completeness of information containing in the personal record is assigned to the civil servants of personnel department of central office and personnel department of the foreign office of Personnel department and organizational development which are carrying out work with personal data.

7. The personal data containing in the personal record shall be used only in the office purposes and according to powers of the civil servant working or who is getting acquainted with this information.

8. In case of familiarizing with materials of the personal record of the copy of the education document, received by the citizen of the Russian Federation outside the territory of the Russian Federation, confirmation of the Ministry of Education and Science of the Russian Federation about compliance of such education to the educational standards established in the territory of the Russian Federation surely is applied to the specified document.

9. In case when the citizen of the Russian Federation got education in the foreign educational organization and (or) the scientific organization specified in the List of the foreign educational organizations and scientific organizations which issue the documents of foreign states on academic degrees and academic statuses recognized in the territory of the Russian Federation, No. 812-r approved by the order of the Government of the Russian Federation of May 21, 2012, confirmation of the Ministry of Education and Science of the Russian Federation about compliance of such education to the educational standards established in the territory of the Russian Federation is not required.

II. Forming of the personal record of the civil servant

10. For forming of the personal record of the civil servant appointed to position of the public civil service in the Ministry on the government civil servant providing acceptance, movement and dismissal of civil servants, preparation of orders of the Ministry of staff, processing of personal data (further - the curator), the following obligations are assigned:

1) to obtain personal data personally at the citizen of the Russian Federation arriving on civil service;

2) from written consent of the citizen of the Russian Federation to obtain its personal data at the third party, previously having reported to the citizen about the purposes, expected sources and methods of receipt of personal data;

3) to perform collection of the following documents:

a) the questionnaire which is with own hand completed and signed by the citizen of the Russian Federation in the form approved by the order of the Government of the Russian Federation of May 26, 2005 No. 667-r with appendix of photos (6 pieces);

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