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The document ceased to be valid since  January 23, 2016 according to Item 2 of the Normative Resolution of Calculating committee on control of execution of the republican budget of November 28, 2015 No. 8-HK

NORMATIVE RESOLUTION OF CALCULATING COMMITTEE ON CONTROL OF EXECUTION OF THE REPUBLICAN BUDGET

of July 2, 2014 No. 2-HK

About approval of Regulations of Calculating committee on control of execution of the republican budget

(as amended on 10-12-2014)

According to Item 1 of article 9-1 of the Law of the Republic of Kazakhstan of November 27, 2000 "About ministerial procedures", and also the subitem 5) of Item 2 of article 3 of the Law of the Republic of Kazakhstan of March 24, 1998 "About regulatory legal acts" the Calculating committee on control of execution of the republican budget (further - Calculating committee) DECIDES:

1. Approve the enclosed Regulations of Calculating committee.

2. To provide to legal department in the procedure established by the legislation:

1) state registration of this normative resolution in the Ministry of Justice of the Republic of Kazakhstan;

2) within ten calendar days after state registration of this normative resolution in the Ministry of Justice of the Republic of Kazakhstan its direction on official publication in periodic printing editions and in information system of law of Ad_let;

3) placement of this normative resolution on Internet resource of Calculating committee.

3. To impose control of execution of the normative resolution on the chief of staff of Calculating committee.

4. This normative resolution becomes effective after ten calendar days after day of its first official publication.

Chairman

K. Dzhanburchin

Approved by the Normative Resolution of Calculating committee on control of execution of the republican budget of July 2, 2014, No. 2-HK

Regulations of Calculating committee on control of execution of the republican budget

1. General provisions

1. These Regulations of Calculating committee on control of execution of the republican budget (further - Regulations) regulate internal procedure for activities of Calculating committee on control of execution of the republican budget (further - Calculating committee) in the course of accomplishment of the tasks and functions assigned to it according to the Constitution of the Republic of Kazakhstan, the Budget code of the Republic of Kazakhstan, the Presidential decree of the Republic of Kazakhstan of August 5, 2002 No. 917 "About approval of the Regulations on Calculating committee on control of execution of the republican budget" and other regulatory legal acts of the Republic of Kazakhstan.

2. Action of these Regulations does not extend on:

1) organization and maintaining confidential and unclassified clerical work, implementation of acceptance, processing and distribution of correspondence, including maintaining electronic document management;

2) control of execution of external control documents, and also written appeals of physical persons and legal entities;

3) planning, carrying out and summing up control and analytical actions, except for questions of the organization and holding meetings of Calculating committee following the results of control actions.

2. Planning of activities of Calculating committee

3. The calculating committee performs the activities on the basis of perspective, annual and quarter work plans, and also developed in their implementation of quarter work plans of structural divisions of Calculating committee.

4. Advance planning is performed for the purpose of determination of long-term tasks of further development of Calculating committee, strategic objectives and key indicators which achievement is caused by the tasks and functions, requirements of international standards, orders, messages and other decisions of the President of the Republic of Kazakhstan assigned to Calculating committee by the legislation of the Republic of Kazakhstan.

5. The perspective plan represents the document developed for long-term outlook, created taking into account provisions of system of state planning of the Republic of Kazakhstan.

6. The perspective plan is created for five years taking into account activities of Calculating committee (control, analytical, methodological, legal, international, research and other directions).

In case of change of conditions for its execution, accomplishment of separate key indicators and assignment on Calculating committee of new tasks and functions the perspective plan is subject to annual adjustment.

7. Offers to the draft of the perspective plan are made in the structural division responsible for planning, the analysis and the reporting, till September 1 of the year preceding the planned period.

The perspective plan affirms the order of the Chairman of Calculating committee after its consideration at meeting of Calculating committee no later than October 1 of the year preceding the planned period.

8. The annual plan of work is created the forthcoming year proceeding from long-term and current tasks and activities of Calculating committee for the planned period. During the planning period adjustment of the annual plan taking into account change of conditions for its execution, accomplishment of separate key indicators and assignment on Calculating committee of new tasks, functions is possible.

The annual plan of work is developed in form, according to appendix 1 to these Regulations, on the basis of the perspective plan, offers of the structural divisions approved with the members of Calculating committee supervising their activities and the chief of staff.

The made offers shall be supported with motivated reasons with appendix of the relevant documents.

9. In one Item of the annual plan of work inclusion of uniform actions, with single form of completion is allowed.

Date of completion of actions in the annual plan of work is reflected in quarters, months without specification of day of execution. Terms shall be optimum and sufficient taking into account the ministerial procedures established by the current legislation of the Republic of Kazakhstan.

10. When specifying executives in charge the functional tasks assigned to them are considered.

Fixing as collaborators of several structural divisions of Calculating committee is allowed. At the same time the structural division specified to the first performs the code on execution of Item of the annual plan of work and provides information (report) on its execution according to the procedure, provided by these Regulations.

In the annual plan of work the responsible members of Calculating committee supervising this direction are specified it agrees to the sites of works distributed between them.

Specifying in the annual plan of work of the executive in charge in the form of the office of Calculating committee is not allowed.

11. The control actions planned to realization in the annual plan of work are specified by the separate Section.

12. Offers to the draft of the annual plan of work are made in the structural division responsible for planning, the analysis and the reporting, till November 25 of the year preceding the planned period.

The annual plan of work affirms the Chairman of Calculating committee after its consideration at meeting of Calculating committee no later than December 10 of the year preceding the planned period.

13. Quarter work plans of Calculating committee are created on the basis of the annual plan of work of Calculating committee on form according to appendix 1 to these Regulations.

14. Offers to the draft of the corresponding quarter work plan of Calculating committee are made in the structural division responsible for planning, the analysis and the reporting, till the 20th preceding the beginning of the planned period.

The quarter work plan of Calculating committee affirms the Chairman of Calculating committee no later than the 27th preceding the beginning of the planned period.

15. The specification of actions, names (subjects) of form of completion, completion dates is reflected in quarter work plans of the structural divisions of Calculating committee approved by the chief of staff.

16. Quarter work plans of structural divisions of Calculating committee are created in form according to appendix 1 to these Regulations.

17. Reflection in quarter work plans of structural divisions of Calculating committee of actions, key indicators of the abstract description which is not allowing to estimate their result is not allowed.

In quarter plans of structural divisions of Calculating committee in details, stages (methods, methods) of achievement of the actions determined in the annual and quarter work plan of Calculating committee are step by step regulated.

18. Completion date of actions is reflected in months, with indication of the concretized calendar date.

Specifying of completion dates in the form of the period covered several months (in cases of the action passing into other quarter), with indication of decade of month of the next quarter as execution deadline is allowed. At the same time in completion dates it is specified that this action is passing.

19. The executive in charge of the actions provided by the quarter work plan of structural division of Calculating committee determines the personalized official of the relevant structural division.

20. If execution of actions in the annual plan of work of Calculating committee is assigned to several structural divisions, in case of creation of the quarter work plan of structural division of Calculating committee in the column "Responsible for Execution" the mark about availability of collaborators in other structural divisions of Calculating committee becomes.

At the same time the completion form for the main contractor will be corresponded to the form of completion specified in the annual or quarter work plan of Calculating committee, and for collaborators - provision of the relevant information (offers) or implementation of other actions for the purpose of ensuring realization of Item of the annual or quarter work plan of Calculating committee to the main contractor.

21. Terms of implementation of actions for collaborators, not being reducing, are determined taking into account terms of the main contractor, but no later than five working days before the date preceding completion date for the main contractor.

22. The actions providing co-execution shall be approved with the main contractors.

23. Quarter work plans of structural division of Calculating committee are signed by his head, approved with the structural division responsible for carrying out internal audit, and submitted for approval to the chief of staff of Calculating committee no later than the 30th preceding the planned period.

24. Perspective, annual and quarter work plans of Calculating committee, quarter work plans of structural divisions of Calculating committee are introduced by the structural division responsible for document flow (further - Office), in the Single system of electronic document management (further - ESEDO) for their further statement on control.

Information (service records, reports and other data) on the course and results of execution of Items (actions) of plans is also created in ESEDO.

25. The structural division responsible for planning, the analysis and the reporting, quarterly to the 15th following the accounting period creates the performance report perspective, annual and quarter work plans of Calculating committee and provides summary information on timeliness of execution of actions to the chief of staff and on semi-annual basis to the 15th following reporting half-year – to the Chairman of Calculating committee.

26. The structural division responsible for planning, the analysis and the reporting, quarterly no later than the 15th of the following behind reporting quarter provides to the chief of staff summary information on timeliness of execution of actions of quarter work plans of structural divisions of Calculating committee and on annual basis to the 15th following after accounting year - to the Chairman of Calculating committee.

Summary information on execution of actions of quarter work plans of structural divisions of Calculating committee is subject to preliminary coordination with the corresponding heads of structural divisions.

27. The decision on modification and (or) amendments in work plans of Calculating committee is accepted by the Chairman of Calculating committee based on the service record presented by the head of the structural unit, being the executive in charge of the relevant activity in coordination with the member of Calculating committee supervising its activities and the chief of staff.

Modification and (or) amendments in quarter work plans of structural divisions of Calculating committee is performed by their heads in coordination with the chief of staff. Modification and (or) amendments is not allowed if such adjustments are not corresponded with perspective, annual and quarter work plans of Calculating committee.

28. Control of timely execution, updating of quarter work plans of structural divisions of Calculating committee is performed by their heads.

29. The structural division responsible for information technical supply, work plans of Calculating committee, its structural divisions and reports on the done work take place on the Intranet portal of the Integrated information system of Calculating committee (further - the Intranet portal of Calculating committee).

3. Procedure for holding hardware meetings, meetings of Coordination council of bodies of external state financial control (further - GFK) and meetings of Calculating committee

Paragraph 1. Procedure for holding hardware meetings

30. Hardware meetings of Calculating committee are held:

1) with participation of the Chairman of Calculating committee in cases:

hearings of results of activities of Calculating committee in quarter (year);

illumination of the orders of the President of the Republic of Kazakhstan delivered before Calculating committee when hearing the activities report of Calculating committee for the corresponding period;

discussions of results of acceptance by Parliament of the Republic of Kazakhstan of the report of Calculating committee on execution of the republican budget for the corresponding financial year;

considerations of other questions determined by the Chairman of Calculating committee, having strategic importance for Calculating committee or the GFK system in general;

2) with participation of the chief of staff of Calculating committee - in other cases requiring operating control and monitoring of realization of the current activities of Calculating committee.

31. The text format of the agenda of meeting, the draft of the meeting minutes and list invited to meeting is drawn up according to the following requirements:

font - Times New Roman;

font size - 14;

line spacing - 1,0;

fields of the page: left, upper and lower - on 2,5 see, right - 1,5 see.

32. The text format of procedure for holding meeting is drawn up according to the following requirements:

font - Arial;

font size - 14;

line spacing - 1,5;

fields of the page: left, upper and lower - on 2,5 see, right - 1,5 see.

Reference information is specified in the italics.

33. Hardware meetings are held in day of the week and time determined by the Chairman of Calculating committee or the chief of staff respectively.

34. The agenda of meeting affirms person under the chairmanship of whom the meeting is held.

The agenda of meeting with participation of the Chairman of Calculating committee is submitted for approval not later than four calendar days prior to holding meeting.

35. The questions offered for removal at meeting shall be accurately formulated and worked carefully out them by initiators regarding relevance, prospects and reality of terms of consideration.

36. Results of meeting are drawn up by the protocol which is signed by presiding. Preparation of the agenda of meeting, the meeting minutes, list invited of procedure for maintaining and the protocol will be organized by the structural division initiating meeting if other is not determined by management.

37. The draft of the protocol within one working day is subject to coordination with structural divisions to which orders, and also with the structural divisions of Calculating committee responsible for carrying out internal audit and legal support are addressed.

Paragraph 2. Procedure for holding meetings of Coordination council of bodies of external GFK (further - Coordination council)

38. The organization of work, preparation of the relevant documents and materials for meeting of Coordination council, execution of the protocol performs the secretary of Coordination council who is appointed the Chairman of Coordination council - the Chairman of Calculating committee from number of persons employed of the structural division responsible for coordination of activities of bodies of external GFK.

Forming of materials and the organization of action for preparation of meeting is performed according to the Actions plan approved by the Chairman of Calculating committee on preparation and holding the regular meeting of Coordination council according to appendix 2 to these Regulations.

39. Materials for meeting include:

1) the agenda of meeting (in the state and Russian languages);

2) procedure for introduction of meeting;

3) short program of carrying out;

4) projects of performances (reports) of members of Coordination council or other officials speaking at meeting;

5) materials necessary for participants of meeting;

6) the list of the members of Coordination council invited to meeting, if necessary - representatives of other state bodies, the organizations, including mass media (further - media);

7) draft of the minutes.

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