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RESOLUTION OF THE CABINET OF MINISTERS OF THE REPUBLIC OF UZBEKISTAN

of April 22, 2014 No. 100

About approval of standard regulations of time and development on main types of works of archives

(as amended of the Resolution of the Cabinet of Ministers of the Republic of Uzbekistan of 15.02.2021 No. 68)

 In pursuance of the Law of the Republic of Uzbekistan "About archiving" the Cabinet of Ministers decides:

1. Approve Standard regulations of time and development on main types of works of archives, according to appendix.

2. To provide to the Uzarkhiv agency of the Republic of Uzbekistan:

constant control behind implementation of Standard regulations of time and development on main types of works of archives;

placement of Standard regulations of time and development on main types of works of archives for open entry on the official website of the Uzarkhiv Agency.

3. To impose control of execution of this resolution on the deputy prime minister of the Republic of Uzbekistan - the head Kompleksa concerning information systems and telecommunications.

Prime Minister of the Republic of Uzbekistan

Sh. Mirziyoyev

 

Appendix

to the Resolution of the Cabinet of Ministers of the Republic of Uzbekistan of April 22, 2014 No. 100

Standard regulations of time and development on main types of works of archives

I. General provisions

1. These Standard regulations of time and development on main types of works of archives (further - Standard regulations) according to the Law of the Republic of Uzbekistan "About archiving" regulate development time regulations for main types of works of archives.

2. In these Standard regulations the following basic concepts are applied:

archive documents - textual, hand-written and machine-readable records, sound recordings, videos, movies, photos, photographic films, drawings, schemes, cards, and also records on other material carriers, podlezhashchi0e to storage owing to the importance for citizens, society and the state;

catalogs - interfund archive reference books in which data on content of archive funds, units of storages/accounting units, archive documents (or their parts) archive are grouped in objects (subjects, industries) and are located according to certain scheme of classification of document information;

completing - set of works on funding and the organization of the archive documents within archive fund (with subsequent their acceptance from completing sources) performed for the purpose of systematic replenishment of archive by archive documents according to its profile;

explanatory notes - complex of the archive reference books interconnected and complemented, created on unified scientific and methodical basis about structure and contents of archive documents (system of explanatory notes of archive);

the inventory of cases (documents) - the archive reference book intended for disclosure of structure and content of units of storages/accounting units, fixing of their intra share systematization and accounting;

the user - the legal entity or physical person addressing to archive for obtaining and use of necessary information from archive documents;

streamlining - complex of works on scientific and technical document handling and preparation them to archive storage which includes conducting examination of value of documents, forming and registration of cases, and also creation of archival inventories;

accounting of archive documents - implementation of systematic monitoring of receipt by archives, availability and condition of archive documents and archive funds, with determination of quantity and structure of archive documents in the established units and their reflection in accounting documents.

3. In these Standard regulations the following reducings are applied:

DB - the database;

NSA - explanatory notes;

OTs - especially valuable;

PEVM - the personal electronic computer;

CIF - reference fund;

The Federation Council - insurance fund;

EPK - expert survey board;

EPMK - the expert and checking methodical commission;

TsEK - the central commission of experts.

4. These Standard regulations extend to the state, and also non-state archives storing managerial, scientific and technical documentation, film photophonodocuments, documents of personal origin and staff (further - archive).

5. These Standard regulations:

determine labor input of works when planning activities of archive, its structural divisions and specific contractors, for calculation and reasons for necessary number of the main personnel, the analysis of actually spent working hours in case of creation of reports for work of archives and their structural divisions;

are established for the working day lasting 8 watch in case of 40-hour business week;

consider time for preparatory and final works (time used on preparation for task performance or the actions connected with its termination), auxiliary works (time used on the actions providing accomplishment of the main work) and the organization of servicing of workplace (time used on the organization of workplace and care of it);

provide creation of inventories, cards, information letters, references and other documents in one language.

6. When calculating regulations time for rest and personal needs lasting 20 minutes during the working day is considered (without time management on the regulated breaks during the working day).

7. For the purposes of these Standard regulations the main units of measure are applied: storage unit, document, printed page, typewritten leaf, leaf, card, card, microfilm, microfiche, box, sheaf, boxing, roller, etc.

8. The storage unit of documents is understood as case on paper basis in amount to 250 sheets of 210 x 297 mm in size (the A-4) format, for documents of personal origin - 50 sheets of the same format.

The cases containing more or there are less specified sheets, are recalculated for one conditional case by amount to 250 sheets or 50 sheets, respectively.

9. The box (sheaf) containing 10 is accepted to unit of measure of amount of work of box (sheaf) (5) storage units (cases).

10. Unit of listazh of archiving is accepted to unit of measure of amount of work of leaf (the text on the one hand of leaf).

11. The material containing 40 thousand printed characters that constitutes 16-17 typewritten pages printed through 1,5 of interval, containing each 2450 signs is accepted to unit of measure of amount of work of one printed page.

12. For the works consisting of several transactions having different units of measure in regulations two units of measure, one of which (numerator) is oriented to resulting effect of works, are established, another (denominator) serves as means of operating control behind work progress.

13. For works which labor input depends on historical period or nature of documents the differentiated regulations, proceeding from origin of documents are established (pre-Soviet (historical), Soviet and the period of independence, managerial documentation, documents of personal origin and staff).

II. Regulations of time and development for managerial documents, documents of staff and personal origin

Index

Name of work (service)

Work content (services)

Unit of measure

Time regulation, slave. dn.

Performance standard on 1 slave. dn.

1. Ensuring safety of documents of archive

1.1.

Control of availability and physical condition of documents.

Detection of documents with damages of the carrier and texts.

Special document handling.

1.1.1.

Reconciliation of accounting documentation before verification of presence and conditions of documents.

Establishment of completeness of accounting documents on the checked fund and documents, reconciliation of their comparable indicators, refining of procedure for numbering of storage units according to the inventory (the book of accounting and the description), check of correctness of creation of their final records

Descriptive Article of the inventory


1000

1.1.2.

Verification of presence and conditions of documents:

1.1.2.1.

pre-Soviet period

1.1.2.1.1.

documents 18 of century

Verification of presence and the physical state of affairs, reconciliation of descriptive Articles of the inventory with headings of cases on covers, visual survey put, reconciliation of the actual availability of cases with final entries in inventories, filling of leaf of verification of presence and the state of affairs

Storage unit


100

1.1.2.1.2.

documents 19 - the beginnings of the 20th century

Storage unit


130

1.1.2.2.

documents of the Soviet period and period of independence

Storage unit


300

1.1.2.3.

not stitched cases

Leaf


2500

1.1.2.4.

cartographic documents

Card


80

1.1.2.5.

documentary photographs

Photo


80

1.1.2.6.

documents of personal origin

Storage unit


60

1.1.2.7.

especially valuable cases with sheet viewing

Verification of presence and the physical state of affairs, reconciliation of descriptive Articles of the inventory with headings of cases on covers, visual survey put, reconciliation of the actual availability of cases with final entries in inventories, filling of leaf of verification of presence and the state of affairs, with sheet viewing

Unit

storages

Leaf


10

1500

1.1.2.8.

printing editions

Verification of presence and the physical state of affairs, reconciliation of descriptive Articles of the inventory with headings of cases on covers, visual survey put, reconciliation of the actual availability of cases with final entries in inventories, filling of leaf of verification of presence and the state of affairs, without sheet viewing

Copy


130

1.1.2.9.

cards of catalogs and cards in storages

Reconciliation of compliance of indexes of cards to headings and subheadings of catalogs and cards, filling of leaf of verification of presence

Card


1100

1.1.2.10.

inventories

Verification of presence of inventories on storage locations, creation of card with indication of numbers of fund and the inventory, registration of number according to the register of inventories, reconciliation of compliance of data in the register with card-index, mark in the register about availability of copies of the inventory

Inventory


190

1.1.2.11.

microfilms (microfiches) of insurance fund and fund of use

Check of correctness of ledger maintenance of accounting of receipts of microfilms (sets of microfiches) and card-index of fund of use, inventory reconciliation with search data on byuksa (envelopes with microfiches), check of compliance of search data on rakorda of microfilms and on byuksa, creation of leaf of verification of presence of microfilms (microfiches), creation of cards on microfilms (microfiches) having damages

Microfilm roll, byuks, set of microfiches


230

1.1.2.12.

registration of results of verification of presence and condition of documents

Filling of the inspection statement of availability and condition of documents in the established form, mark in the inventory about the end of check

The act on 350 storage units

1


1.1.2.13.

registration of results of verification of presence of insurance fund and fund of use

Filling of the inspection statement of availability of microfilms in the established form

The act on 300 rolls

1


1.1.2.14.

sealing of boxes and sheaves with the low-used funds which underwent verification of presence

Putting down on the sheet of paper (paper tape) of date of sealing, the signature of the contractor, paper gluing (paper tape) on box or sheaf

Box

Sheaf


120

80

1.1.3.

Detection of documents with damages of the carrier and the text

1.1.3.1.

detection of documents

Sheet viewing put, detection of defects of the carrier of the text

Storage unit


30

Sheet viewing put, detection of defects of the carrier of the text with alphanumeric indexation of damage

Storage unit


10

1.1.3.2.

creation of accounting cards of documents with damages of the carrier of the text

Filling of card with damages of the carrier in the established form, inclusion of card in card-index of accounting of physical condition of documents

Card


40

Filling of card with damages of the text on the established form, inclusion of card in card-index of accounting of physical condition of documents

Card


40

1.1.4.

Works with unique and especially important documents

1.1.4.1.

Detection of unique and especially important documents

1.1.4.1.1.

according to inventories of cases with managerial documentation

Studying of NSA, creation of the list of the funds which are presumably containing especially valuable cases, viewing of inventories, identification of cases for viewing

Descriptive Article of the inventory


550

1.1.4.1.2.

on cases with managerial documentation:

1.1.4.1.2.1.

pre-Soviet period

Sheet viewing put, detection of especially important documents

Storage unit


15

1.1.4.1.2.2.

Soviet period and period of independence

Storage unit


30

1.1.4.1.3.

under lists of documents of personal origin

Studying of NSA, creation of the list of the funds which are presumably containing especially valuable cases, viewing of inventories, identification of cases for viewing

Descriptive Article of the inventory


350

1.1.4.1.4.

according to documents of personal origin

Sheet viewing put, detection of especially important documents

Storage unit


25

1.1.4.2.

Creation of inventories on especially valuable cases, documents

Creation of the inventory of especially valuable cases and documents in the established form, execution of the title page

Descriptive Article of the inventory


25

1.1.4.3.

Creation of nomernik (list of numbers) of especially valuable cases

Writing of numbers of especially valuable cases (based on acts of detection of especially important documents) in the established form

Number of storage unit


500

1.1.4.4.

Prostanovka of the mark "Especially Valuable" (further - "OTs")

1.1.4.4.1.

on cases and boxes

Dredging of cases from box, reconciliation put with the act, putting down of the mark "OTs" in cover of case and on box, placement of cases in box

Mark "OTs"


300

1.1.4.4.2.

in inventories

Putting down of marks to descriptive Articles of the inventory

Mark "OTs"


400

1.1.4.5.

Creation of sheets of accounting and description of unique documents

Filling of leaf of accounting and the description in the established form

Storage unit


4

1.1.5.

Preparation of documents (printing editions, inventories) on restoration, cover, microfilming, photocopying:

1.1.5.1.

without numbering of sheets in cases and checks of listazh

Matching put according to sheets of verification of presence and accounting cards of the physical state of affairs, writing of cards deputies, dredging of cases, reconciliation of search data and headings of cases with the inventory, registration in the book of issue of documents from storage, order placement

Storage unit


100

1.1.5.2.

with numbering of sheets:

1.1.5.2.1.

in cases of the pre-Soviet period

Matching put, writing of cards deputies, dredging of cases, reconciliation of search data and headings of cases with the inventory, numbering of sheets, creation of leaf of use and leaf witness with the description of features in document creation from storage, order placement

Leaf


1450

1.1.5.2.2.

in cases of the Soviet period and period of independence

Leaf


1750

1.1.5.3.

with check of numbering of sheets in cases:

1.1.5.3.1.

pre-Soviet period

Matching put, writing of cards deputies, dredging of cases, reconciliation of search data and headings of cases with the inventory, check of numbering of sheets in case, creation of leaf of use and leaf witness with the description of features in document creation, registration in the book of issue of documents from storage, order placement

Leaf


2000

1.1.5.3.2.

Soviet period and period of independence

Leaf


3500

1.1.5.4.

with systematization of sheets in cases

Matching put, writing of cards deputies, dredging of cases, reconciliation of search data and headings of cases with the inventory, numbering of sheets in case, creation of leaf of use and leaf witness, registration in the book of issue of documents from storage, order placement

Leaf


700

1.1.5.5.

the cases having features in document creation:

1.1.5.5.1.

pre-Soviet period

Matching put, writing of cards deputies, reconciliation of search data and headings of cases with the inventory, numbering (numbering check) of sheets in case, creation of leaf witness with the description of features of document creation, signs of the mail address, availability of material attachments, art and graphical documents, printing editions, the documents having material and collection value, registration in the book of issue from storage, order placement

Leaf


1300

1.1.5.5.2.

Soviet period and period of independence

Leaf


2000

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