Document from CIS Legislation database © 2003-2022 SojuzPravoInform LLC

Registered by

Ministry of Justice

Republic of Tajikistan

On August 13, 2013 No. 525

ORDER OF THE GOVERNMENT OF THE REPUBLIC OF TAJIKISTAN

of August 3, 2013 No. 344

About Rules of the organization of archives of documents of the personified accounting and destruction of source documents of the personified accounting

(as amended of the Order of the Government of the Republic of Tajikistan of 05.11.2014 No. 709)

According to Article 11 of the Law of the Republic of Tajikistan "About the personified accounting in system of mandatory pension insurance" for the purpose of the organization of accounting, providing, safety and procedure for use of source documents of the personified accounting in system of mandatory pension insurance the Government of the Republic of Tajikistan DECIDES:

1. Approve Rules of the organization of archives of documents of the personified accounting and destruction of source documents of the personified accounting in system of mandatory pension insurance of the Republic of Tajikistan it (is applied).

2. Rules of the organization of archives of documents of the personified accounting and destruction of source documents of the personified accounting in system of mandatory pension insurance of the Republic of Tajikistan to enact from the date of publication.

Prime Minister of the Republic of Tajikistan

Emomalii Rahmon

 

Approved by the Order of the Government of the Republic of Tajikistan of August 3, 2013 No. 344

Rules of the organization of archives of documents of the personified accounting and destruction of source documents of the personified accounting

1. General provisions

1. These rules of the organization of archives of documents of the personified accounting and destruction of source documents of the personified accounting (further - Rules) are developed according to the laws of the Republic of Tajikistan "About the personified accounting in system of mandatory pension insurance" and "About mandatory pension insurance" and establish single requirements to stores organization, ensuring safety, completing, the description, accounting, use and destruction of documents of the personified accounting in system of mandatory pension insurance.

2. For the purpose of timely documents acceptance of the personified accounting from local structural divisions of the insurer, ensuring their accounting, safety, streamlining and use according to these rules archives of documents of the personified accounting are created.

3. The archive of documents of the personified accounting is created as structural division as a part of the territorial Regional center of the personified accounting performing acceptance and document storage of the personified accounting for the purpose of their further use in the course of appointment and payment of insurance pensions.

4. The insurer provides archive of documents of the personified accounting necessary with accommodation and the equipment according to these rules.

5. The number and qualification of specialists of archive documents of the personified accounting is determined, proceeding from amount and complexity of the performed works in repartitions of the established number and the salary fund.

6. The forms of accounting and other documents of archive of documents of the personified accounting mentioned in these rules are established by the insurer.

7. Officials of the insurer bear responsibility for violation of the regulations established by these rules.

2. Basic concepts

8. In these rules the following basic concepts are used:

- archive of documents of the personified accounting - the structural division of the insurer performing acceptance, completing and document storage, formed as a result of conducting the personified accounting;

- documents of the personified accounting - the documents containing the personal information about the insured persons and insurers created based on source documents of the personified accounting or individual personal accounts;

- insured person - physical person for benefit of which mandatory pension insurance according to the legislation of the Republic of Tajikistan is performed;

- kartonirovaniye - the method of storage of archive documents ensuring their safety and protection against harmful effects of the environment;

- confidential documents - the documents which are not subject to publicity and disclosure;

- the normative and help device - the structured set of elements of descriptions of the documents (secondary document information) presented in different types of the archive reference books, databases intended for document retrieval and document information;

- source documents of the personified accounting - the documents created on the basis of passport data, accounting data or organizational rasporyaditelskoy documentation, confirming reliability and completeness of information about insured persons, their earnings and other income, social payments, insurance years of service and marital status;

- the personified accounting - method of collection, processing and storage of the data necessary for purpose of pensions in system of mandatory pension insurance;

- insurance organization (insurer) - the authorized state body performing the personified accounting in system of mandatory pension insurance;

- insurer - physical person and legal entity which according to the legislation of the Republic of Tajikistan pays fees on mandatory pension insurance;

- topografirovaniye - rational placement and fixing of the storage location of documents in the storage according to accounting documents according to the procedure providing their quick search;

- the topographical index - set of the signs arranged on alphabetic, systematic, chronological, numerical or any other sign of the descriptions characterizing the location of the document of the personified accounting;

- fund of use - set of copies of the documents which are stored in archive of documents of the personified accounting;

- storage - the room intended for document storage of the personified accounting and equipped with appropriate means of storage and search;

- the electronic document of the personified accounting - the form of preparation, departure, obtaining or storage of information by means of electronic technical means fixed on magnetic disk, magnetic tape, laser disk and other electronic material medium.

3. The main objectives and functions of archive of documents of the personified accounting in system of mandatory pension insurance

9. The main objectives of archive of documents of the personified accounting are:

- completing of archive source documents of the personified accounting, the provided regulations and documents regulating procedure for the organization and conducting the personified accounting about insured persons for the purposes of mandatory pension insurance;

- the organization of accounting and ensuring safety of the source documents of the personified accounting accepted on storage;

- maintaining confidentiality of the data containing in the source documents of the personified accounting which are stored in archive;

- the organization of use of documents of the personified accounting;

- creation of the automated database on documents of archive and system of document retrieval of the personified accounting.

10. The archive of documents of the personified accounting for the purpose of accomplishment of the tasks assigned to it performs the following functions:

- considers, completes and ensures safety accepted on document storage of the personified accounting;

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