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THE ORDER OF OPERATIONAL ANALYTICAL CENTER IN CASE OF THE PRESIDENT OF THE REPUBLIC OF BELARUS

of May 27, 2013 No. 33

About approval of the Instruction about order of interaction of departmental electronic document management systems with system of interdepartmental electronic document management of state bodies

(as amended on 30-09-2016)

According to the paragraph third parts one of Item 3 of the Presidential decree of the Republic of Belarus of April 4, 2013 No. 157 "About modification and amendments in some presidential decrees of the Republic of Belarus" PRIKAZYVAYU:

1. Approve the enclosed Instruction about order of interaction of departmental electronic document management systems with system of interdepartmental electronic document management of state bodies.

2. This order becomes effective after its official publication.

Chief

S. V. Shpegun

 

Approved by the Order of Operational analytical center in case of the President of the Republic of Belarus of May 27, 2013 No. 33

The instruction about order of interaction of departmental electronic document management systems with system of interdepartmental electronic document management of state bodies

1. This Instruction determines order of interaction of departmental electronic document management systems of state bodies (further - VSED) with system of interdepartmental electronic document management of state bodies (further - SMDO), except for VSED intended for the processing of office information of limited distribution and information carried to the state secrets.

For the purposes of this Instruction terms and their determinations in the values established by the Presidential decree of the Republic of Belarus of November 8, 2011 No. 515 "About some questions of development of information society in the Republic of Belarus" are applied (The national register of legal acts of the Republic of Belarus, 2011, No. 125, 1/13064), and also the following terms and their determinations:

the subscriber of SMDO - the state body participating in process of interdepartmental information exchange of state bodies and connected to SMDO;

state bodies - state bodies, other state organizations, and also economic societies concerning which the Republic of Belarus or administrative and territorial unit, having shares (shares in authorized funds), can determine the decisions made by these economic societies;

the operator of SMDO - the republican unitary enterprise "National Center of Electronic Services" performing operation and development of SMDO;

developer - the organization performing development and program and technical support of the software of VSED.

2. Main objective of interaction of VSED with SMDO is ensuring interdepartmental information exchange of state bodies on the basis of the unified information technologies, formats and exchange protocols of data, rules and procedures of their making.

3. Tasks of interaction of VSED with SMDO are:

creation of effective system of interdepartmental information exchange of state bodies;

ensuring operational exchange of electronic documents;

minimization of finance and time expenditure in case of information exchange.

4. For connection of VSED to SMDO state body:

holds complex of events according to the single technical requirements of SMDO approved by the operator of SMDO;

sends to the operator of SMDO the request which form is determined by the operator of SMDO and is posted on its official site.

5. Connection to SMDO and further interaction of subscribers of SMDO with the operator of SMDO are performed on contractual basis according to the regulations of functioning of SMDO and documents determining procedure for connection of VSED to SMDO which affirm the operator of SMDO and posted on its official site.

6. In case of non-execution by the subscriber of SMDO of requirements of regulations of functioning of SMDO, single technical requirements of SMDO the operator of SMDO has the right to suspend access of VSED to SMDO with the written notice of the subscriber of SMDO of the reasons of adoption of such decision.

7. Change of the SMDO format is carried out by the operator of SMDO not more often than once a year, and in case of adoption (edition) of the act of the legislation establishing other technologies of passing and message handling - as required.

In case of change of the SMDO format the term of the VSED updating by subscribers of SMDO constitutes no more than six months from approval date the operator of SMDO of changes of the SMDO format.

8. Changes of the SMDO format are performed in the following procedure:

8.1. the operator of SMDO approves changes of the SMDO format and within three working days from the date of their approval informs on it developers and subscribers of SMDO by placement of information on the official site of the operator of SMDO and the direction by means of SMDO to developers and subscribers of SMDO of the written notice;

8.2. developer at the expense of own funds no later than three months from approval date the operator of SMDO of changes of the SMDO format:

carries out software customization of VSED;

tests the software of VSED in the SMDO technological circle and receives the decision of the operator of SMDO;

8.3. the subscriber of SMDO provides reduction of VSED in compliance with changes of the SMDO format no later than six months from the date of their approval by the operator of SMDO.

After six months from approval date of changes of the SMDO format the operator of SMDO informs on date of application of changes of the SMDO format by placement of the relevant information on the official site of the operator of SMDO.

9. In case of identification by the operator of SMDO of the fact of failures, defects and violations in work of VSED in case of interaction of the subscriber of SMDO with SMDO it sends to developer by means of SMDO within three working days from the moment of identification of the corresponding fact the notification for its elimination. At the same time the copy of the notification goes to the subscriber of SMDO using VSED of this developer.

10. Analysis of the arisen errors, other matters of argument arising in work progress of SMDO is performed by the operator of SMDO and developer with involvement of the subscriber of SMDO. At the same time by the operator of SMDO the commission with obligatory participation of representatives of operator of SMDO, the subscriber of SMDO and developer can be created. The decision of the commission is obligatory for the operator of SMDO, the subscriber of SMDO and developer.

11. In case of identification by the operator of SMDO of the fact of violation of the information exchange which entailed stop or failure in work of SMDO, the operator of SMDO stops access of VSED to SMDO of the subscriber of SMDO and notifies him on it by means of the direction of the notification by mail within three working days from the moment of identification of the fact of violation of information exchange.

Access of VSED to SMDO is resumed after elimination of violations and carrying out by the subscriber SMDO together with the operator of SMDO of additional testing of VSED for functioning of interaction with SMDO.

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