ORDER OF THE MINISTRY OF JUSTICE OF UKRAINE

of April 10, 2013 No. 667/5

About approval of the Standard regulations on Scientific and methodical council of the Central Public Records Office, Public Records Office in the Autonomous Republic of Crimea, the Public Records Offices of areas, the cities of Kiev and Sevastopol

According to Item 3 of the Regulations on the Ministry of Justice of Ukraine approved by the Presidential decree of Ukraine of April 06, 2011 No. 395, for the purpose of increase in high-quality level of training of regulating and methodical documents on archiving, clerical works in the Central Public Records Office, the Public Records Office in the Autonomous Republic of Crimea, the Public Records Offices of areas, PRIKAZYVAYU cities of Kiev and Sevastopol:

1. Approve Standard regulations on Scientific and methodical council of the Central Public Records Office, Public Records Office in the Autonomous Republic of Crimea, the Public Records Offices of areas, the cities of Kiev and Sevastopol which is applied.

2. Ginzburg O. P. to provide to the chairman of the Public archive agency of Ukraine approval by the central Public Records Offices, the Public Records Office in the Autonomous Republic of Crimea, the Public Records Offices of areas, cities of Kiev and Sevastopol of regulations on scientific and methodical councils of the relevant Public Records Offices and their structure based on this Standard provision.

3. To department of interaction with authorities (Zerkal O. V.) to submit this order on state registration according to the Presidential decree of Ukraine of October 03, 1992 to No. 493 "About state registration of regulatory legal acts of the ministries and other executive bodies".

4. This order becomes effective from the date of its official publication.

5. To impose control over the implementation of this order on the Chairman of the Public archive agency of Ukraine Ginzburg O. P.

Approved by the Order of the Ministry of Justice of Ukraine of April 10, 2013 No. 667/5

Standard regulations on Scientific and methodical council of the Central Public Records Office, Public Records Office in the Autonomous Republic of Crimea, the Public Records Offices of areas, the cities of Kiev and Sevastopol

I. General provisions

1.1. Scientific and methodical council (further - NMS) the Central Public Records Office, the Public Records Office in the Autonomous Republic of Crimea, the Public Records Offices of areas, the cities of Kiev and Sevastopol (further - the Public Records Office) is the advisory body created for increase in high-quality level of training of regulating and methodical documents on archiving, clerical work.

1.2. In the activities NMS is guided by the Constitution and the laws of Ukraine, presidential decrees of Ukraine and resolutions of the Verkhovna Rada of Ukraine adopted according to the Constitution and the laws of Ukraine, acts, the Cabinet of Ministers of Ukraine, the Ministry of Justice of Ukraine, orders Ukrgosarkhiva, Council of Ministers of the Autonomous Republic of Crimea, orders of the state administrations and this Standard provision.

ІІ. Main tasks of Scientific and methodical council

2.1. NMS considers materials and prepares offers on questions:

determinations of the main directions of scientific and methodical work of the Public Records Office;

designing of plans of research and methodical work, implementation of scientific and methodical developments, scientific and publishing work;

preparation of research programs, stage and closing statements on development of research subjects, offers concerning development (modification) of regulating documents and guidelines manuals on all activities of the Public Records Office;

estimates of results of scientific work of the Public Records Office, including projects of scientific and methodical developments, prototypes of reference books about structure and contents of documents of National Archive Fund, collections of documents, exposition plans of documentary exhibitions, scientific reports, Articles, reports on subjects of research works, texts of lectures, reviews, texts of electronic publications and so forth;

coordination of researches on problems of archive science, document science and archaeography;

analysis of economic aspects of activities of the Public Records Offices;

developments of offers in training programs on arkhivovedchesky and dokumentovedchesky disciplines;

organizations of use of information of documents of the Public Records Offices;

creations and developments of the automated information retrieval systems of archive documents and implementation of the automated archive technologies in activities of the Public Records Offices;

organizations of scientific cooperation with others, including foreign, archive organizations;

activities of the Public Records Offices as scientific and methodical centers for questions of archiving and clerical work;

preparation of drafts of regulatory legal acts which are subject to state registration;

promotions of scientific works and scientific and methodical developments on receipt of award of Vasily Veretennikov, other tenders on archive science and document science.

2.2. NMS prepares offers and recommendations of representation for approval, consideration at meeting of board or publication of drafts of the considered documents (provisions, plans, acts, rules, instructions, scientific reports, methodical recommendations and so forth).

ІІІ. Structure and structure of Scientific and methodical council

3.1. Leading experts of the Public Records Office, research establishments and educational institutions of the corresponding profile are part of NMS. The deputy director of the Public Records Office is assigned the chairman of NMS.

3.2. NMS performs the activities according to the annual plan report of work of the Public Records Office.

IV. Organization of work of Scientific and methodical council

4.1. Meetings of NMS are convened in case of representation for consideration of the draft documents specified in the Section ІІ this Provision and held in the presence of more than a half of its structure.

4.2. Preparation of meetings of NMS and maintaining protocols are performed by the secretary. Authors of draft documents shall provide representation to the secretary of number of copies, all members of NMS, necessary for acquaintance.

4.3. Decisions of NMS are made by a majority vote the members of council who are present at meeting, drawn up in the form of the protocol behind signatures of the chairman and secretary of NMS.

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