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Ministry of Justice of Ukraine

March 18, 2013

No. 428/22960

ORDER OF THE MINISTRY OF JUSTICE OF UKRAINE

of March 14, 2013 No. 430/5

About approval of the List of the document types connected with ensuring social protection of citizens who shall arrive in archival organizations in case of liquidation of the companies, organizations, organizations which do not belong to sources of forming of National Archive Fund

(as amended on 16-03-2015)

According to article 6 of the Law of Ukraine "About National Archive Fund and archival organizations", Item 16 of the Procedure for the creation and activities of the commissions on conducting examination of value of documents approved by the resolution of the Cabinet of Ministers of Ukraine of August 8, 2007 No. 1004 of PRIKAZYVAYU:

1. Approve the List of the document types connected with ensuring social protection of citizens who shall arrive in archival organizations in case of liquidation of the companies, organizations, organizations which do not belong to sources of forming of National Archive Fund which is applied.

2. To department of interaction with authorities (Zerkal O. V.) to provide this order on state registration according to the Presidential decree of Ukraine of October 3, 1992 to No. 493 "About state registration of regulatory legal acts of the ministries and other executive bodies" (with changes).

3. This order becomes effective from the date of its official publication.

4. To impose control over the implementation of this order on the Chairman of the Public archive agency of Ukraine Ginzburg O. P.

Minister of Justice of Ukraine

O. Lavrinovich

Approved by the Order of the Ministry of Justice of Ukraine of March 14, 2013, No. 430/5

The list of the document types connected with ensuring social protection of citizens who shall arrive in archival organizations in case of liquidation of the companies, organizations, organizations which do not belong to sources of forming of National Archive Fund

I. General provisions

1.1. This List is developed according to the Law  of Ukraine "About National Archive Fund and archival organizations", the Procedure for creation and activities of the commissions on conducting examination of value of documents approved by the resolution of the Cabinet of Ministers of Ukraine of August 8, 2007 No. 1004.

1.2. In case of development of this List the List of standard documents which are created during activities of public authorities and local self-government, other organizations, the companies and the organizations, with indication of storage durations of documents, No. 578/5, approved by the order of the Ministry of Justice of Ukraine of April 12, 2012 registered in the Ministry of Justice of Ukraine on April 17, 2012 for No. 571/20884 was used (further - the List of standard documents).

1.3. Document types which can be used for confirmation of legitimate rights and interests of citizens are included in this List.

1.4. This List is the regulatory legal act, held for use all organizations, the companies, the organizations which do not belong to sources of forming of National Archive Fund (further to the organization) in case of determination of storage durations of documents when conducting their examination of value in connection with liquidation of the organization.

1.5. This List is intended for ensuring safety of documents for their further use in case of accomplishment of requests of social and legal nature according to requirements of the current legislation.

1.6. This List is used in case of selection of documents and preparation of descriptions of cases which are subject to transfer to archival organizations in connection with liquidation of the organization.

II. Structure of the List and procedure for its application

2.1. Documents in this List are placed on degree of the importance of their types and questions which in them are displayed, in the logical sequence.

Single end-to-end numbering is appropriated to Articles in the List (the column 1). The generalized names of document types to which the documents on personnel problems (staff) including connected with charge and salary payment to workers and also some types of the organizational ordering documents which contain information on the organization which is liquidated, and concerning incorporating (the column 2) are carried are provided in this List. In case of consolidation in one Article of different types of documents on one question the term "documents" is used, and in brackets names of main types of the documents included in Article reveal.

2.2. Storage durations of the documents specified in this List (the column 3), do not contradict storage durations which are determined by the List of standard documents.

According to the List of standard documents to some document types storage fixed term "Before liquidation of the organization" (it means that documents is termless are stored in the organization, and in case of liquidation of the organization documents are subject to repeated examination of value and depending on its results those from them which affect the rights of citizens, are transferred to archival organizations).

In this List for simplification of conducting repeated examination of value of documents of liquidated organizations document types which are used by archival organizations in case of accomplishment of requests of social and legal nature according to requirements of the current legislation and which determines storage duration of 75 years are included.

2.3. Calculation of storage durations of documents is carried out since January 1 year which goes after year of completion by their clerical work. For example, calculation of storage duration of the cases finished by clerical work in 2012 begins since January 1, 2013.

2.4. Notes which are applied in this List (the column 4), comment and specify storage durations of documents.

2.5. Examination of value of documents in the organizations and procedure for document transfer in case of their liquidation are performed according to the current legislation.

By results of examination of value for further storage the separate document types specified in this List are selected and transferred in the ordered condition according to the inventory of cases to body of the highest level if it exists in the territory of the Autonomous Republic of Crimea, the respective area, the cities of Kiev, Sevastopol.

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