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It is registered

in the Ministry of Justice of Ukraine

October 2, 2012.

No. 1676/21988

ORDER OF MANAGEMENT OF THE STATE PROTECTION OF UKRAINE, MINISTRY OF JUSTICE OF UKRAINE

of October 1, 2012 No. 433/1445/5

About approval of the Regulations on the industry Public Records Office of Management of the state protection of Ukraine

According to article 26 of the Law of Ukraine "About National Archive Fund and archival organizations", the resolution of the Cabinet of Ministers of Ukraine of November 16, 2002 No. 1742 "About creation of the industry Public Records Office of Management of the state protection of Ukraine" PRIKAZYVAYEM:

1. Approve Regulations on the industry Public Records Office of Management of the state protection of Ukraine which are applied.

2. Declare invalid the order of Management of the state protection of Ukraine, the State committee of archives of Ukraine of September 10, 2004 No. 66/96 "About approval of the Regulations on the industry Public Records Office of Management of the state protection of Ukraine", registered in the Ministry of Justice of Ukraine on November 1, 2004 for No. 1397/9996 (with changes).

3. To the industry Public Records Office of Management of the state protection of Ukraine (Lukyanenko L. V.) submit this order on state registration according to the Presidential decree of Ukraine of October 3, 1992 to No. 493 "About state registration of regulatory legal acts of the ministries and other executive bodies".

4. This order becomes effective from the date of its official publication.

 

Head of department of the state protection of Ukraine

 

S. Kulik

Minister of Justice of Ukraine

O. Lavrinovich

IT IS APPROVED:

Chairman State

archive agency of Ukraine

O. P. Ginzburg

 

Approved by the Order of Management of the state protection of Ukraine, the Ministry of Justice of Ukraine of October 1, 2012 No. 433/1445/5

Regulations on the industry Public Records Office of Management of the state protection of Ukraine

1. The industry Public Records Office of Management of the state protection of Ukraine (further - Archive) is created according to article 26 of the Law of Ukraine "About National Archive Fund and archival organizations" and the resolution of the Cabinet of Ministers of Ukraine of November 16, 2002 No. 1742 "About creation of the industry Public Records Office of Management of the state protection of Ukraine".

The archive is the public archival institution which is part of Management of the state protection of Ukraine (further - UGO) as independent structural division.

The archive performs acceptance, accounting and document storage of National Archive Fund (further - NAF) and other documents formed in the course of activities of governing body of the state protection, divisions of protection of the public authorities, officials and objects, regional divisions of the state protection, divisions of providing, the companies, organizations, the organizations and educational institutions which are in the management sphere (further - structural divisions) UGO, and creates conditions for use of this documents.

The archive is liquidated according to the decision of the Cabinet of Ministers of Ukraine.

2. The archive in the activities is guided by the Constitution of Ukraine and the laws of Ukraine, acts of the President of Ukraine, the Cabinet of Ministers of Ukraine, regulatory legal acts of the Ministry of Justice of Ukraine, UGO and other regulatory legal acts, and also this Provision.

3. The archive directly submits to the Chief of UGO.

4. The organizational structure of Archive, its state, are determined and affirm the Chief of UGO.

5. Financing of Archive is performed at the expense of the Government budget of Ukraine.

6. UGO provides Archive with rooms, property, road transport, processing equipment and other equipment for accomplishment of the tasks assigned to it.

7. The archive works according to the annual plan of work which is approved by the Chief of UGO, and reports to it on the carried-out work.

8. The archive stores:

the documents NAF with different data carriers displaying the main activities of structural divisions of UGO;

documents long (over 10 years) the storages with different data carriers received in the course of the main activities of structural divisions of UGO;

microphotocopies of documents of insurance fund and fund of use of them;

trade publications;

documents on staff of structural divisions of UGO;

documents of personal origin;

the printing editions supplementing archive documents and necessary for methodical and directory work of Archive;

the help and accounting device to archive documents.

9. The main objectives of Archive are:

providing storage conditions and accounting of archive documents and observance of the mode of privacy when using them;

conducting the state accounting of documents NAF and provision of information about them to the Public archive agency of Ukraine (further - Ukrgosarkhiv);

creation and stores organization of insurance fund of documents of Archive and fund of use of them;

accounting of insurance fund of unique documents;

completing of Archive the documents arriving from structural divisions of UGO;

carrying out by the expert checking commission of Archive of examination of value of documents for the purpose of their entering into NAF or withdrawals from it;

implementation of actions for protection of the state secret and office information;

detection of unique documents NAF and creation of the annotated lists on them;

creation and enhancement of the help device to the documents which are stored in Archive;

ensuring ordering of documents, their systematization and automation of information retrieval processes;

provision of the organizational and methodical help of UGO to structural divisions concerning work with documents which are temporarily stored in structural divisions of UGO, and concerning preparation of documents for transfer to Archive;

control of safety of documents in archival divisions and normative and methodical ensuring conducting archiving in structural divisions of UGO;

work with documents of personal origin for the purpose of transfer of this documents on storage in Archive (in the written consent of the owner);

the organization in accordance with the established procedure uses of archive documents, editions of archival references, copies, extraction from archive documents to legal entities and physical persons;

preparation of documents for the publication and exhibiting;

picking of reference fund;

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