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Ministry of Justice

Russian Federation

On November 11, 2003 No. 5219

RESOLUTION OF THE MINISTRY OF LABOUR AND SOCIAL DEVELOPMENT
RUSSIAN FEDERATION

of October 10, 2003 No. 69

About approval of the Instruction for filling of service records

(The last edition from 31-10-2016)

According to the order of the Government of the Russian Federation of April 16, 2003 N225 "About Service Records" (The Russian Federation Code, 2003, N 16, the Art. 1539) the Ministry of Labour and social development of the Russian Federation decides:

1. Approve:

The instruction for filling of service records according to the appendix N1;

account book form on accounting of forms of the service record and insert in it according to the appendix N2;

form of the book of accounting of movement of service records and inserts in them according to the appendix N3.

2. Recognize not acting in the territory of the Russian Federation:

Goskomtrud's resolution of June 20, 1974 N162 "About Approval of the Instruction about Procedure for Maintaining Service Records at the Companies, in Organizations and the Organizations";

Goskomtrud's resolution of the USSR of August 2, 1985 N252 "About Modification and Amendments in the Instruction about Procedure for Maintaining Service Records at the Companies, in Organizations and the Organizations, N162 Approved by Goskomtrud's Resolution of June 20, 1974";

Goskomtrud's resolution of the USSR of March 31, 1987 N201 "About Entering of Amendments into the Instruction about Procedure for Maintaining Service Records at the Companies, in Organizations, the Organizations";

Item 2 of the resolution of Goskomtrud of the USSR of August 15, 1990 N332 "About Recognition Invalid and Introduction of Amendments to Goskomtrud's Resolutions concerning Combining Jobs";

Goskomtrud's resolution of the USSR of October 19, 1990 N412 "About Modification of the Instruction about Procedure for Maintaining Service Records at the Companies, in Organizations and the Organizations, N162 Approved by Goskomtrud's Resolution of June 20, 1974 (in Edition of the Resolution of Goskomtrud of the USSR of August 2, 1985 N 252)".

 

Minister of labor and social development of the Russian Federation

A.P.Pochinok

Appendix No. 1

to the Resolution of the Ministry of Labour and social development of the Russian Federation of October 10, 2003 No. 69

Instruction for filling of service records

This Instruction according to Item 13 of Rules of maintaining and storage of service records, production of forms of the service record and providing the employers with them (further - Rules of maintaining service records) approved by the order of the Government of the Russian Federation of April 16, 2003 N225 "About Service Records" establishes procedure for filling of service records, inserts of duplicates of service records in them (further - service records).

1. General provisions

1.1. Entries of dates in all Sections of service records are made by the Arab figures (number and month - two-digit, godchetyrekhznachny). For example, if the worker is employed on September 5, 2003, in the service record entry is made: "05.09.2003".

Records are made accurately, fountain or gel pen, the handle scooter (including ball), svetovodostoyky ink (paste, gel) of black, blue or violet color and without any reducings. For example, it is not allowed to write "ave." instead of "order", "rasp". instead of "order", "lane" instead of "is translated", etc.

1.2. In the Sections "Data on Work" and "Data on Rewarding" of the service record deletion of the inexact, wrong or other recognized invalid records which are earlier brought is not allowed.

For example, in need of change of specific record about employment in the Section "Data on Work" after the corresponding last record in this Section the subsequent sequence number, date of introduction of record is specified, in column 3 entry is made: "Record behind number such is invalid". After that the correct record is made: "It is accepted by such profession (position)" and in column 4 date and number of the order (order) or other decision of the employer from whom record is incorrectly made in the service record repeats, or date and number of the order (order) or other decision of the employer based on whom the correct record is made is specified.

Record about dismissal, transfer to other permanent job in case of recognition of illegality of dismissal or the translation by the employer, control supervisory authority, body for consideration of employment disputes or court and recoveries at former work or changes of the formulation of reason for leaving is recognized the same procedure invalid. For example: "Record behind number such is invalid, is recovered at former work". In case of change of the formulation of reason for leaving entry is made: "Record behind number such is invalid, is dismissed (the fresh wording is specified)". In column 4 reference to the order (order) or other decision of the employer on recovery at work or change of the formulation of reason for leaving is made.

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