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It is registered

Ministry of Justice of Ukraine

November 2, 2012

No. 1845/22157

ORDER OF THE MINISTRY OF JUSTICE OF UKRAINE

of October 29, 2012 No. 1578/5

About approval of the Procedure for accounting about use of forms of certificates on state registration of acts of civil status, and also their storage

(as amended on 15-02-2022)

According to article 18 of the Law of Ukraine "About state registration of acts of civil status" and for the purpose of reduction of regulatory legal acts in compliance with requirements of the legislation of PRIKAZYVAYU:

1. Approve the Procedure for accounting about use of forms of certificates on state registration of acts of civil status, and also their storage.

2. Declare invalid the order of the Ministry of Justice of Ukraine of September 03, 2002 No. 81/5 "About approval of the Instruction for accounting, storage and expenditure of forms of certificates which are granted by state bodies of civil registration in confirmation of dispositive facts in Ukraine", registered in the Ministry of Justice of Ukraine on September 03, 2002 for No. 727/7015 (with changes).

3. To department of interaction with authorities (Zerkal O. V.) to provide this order on state registration according to the Presidential decree of Ukraine of October 03, 1992 to No. 493 "About state registration of regulatory legal acts of the ministries and other executive bodies".

4. To the public registration service (Efimenko L. V.) bring this order to the attention of head departments of justice of the Ministry of Justice of Ukraine in the Autonomous Republic of Crimea, in areas, the cities of Kiev and Sevastopol.

5. To impose control over the implementation of this order on the director of the department of interaction with authorities Zerkal O. V.

6. This order becomes effective from the date of its official publication.

Minister

A. Lavrinovich

Approved by the Order of the Ministry of Justice of Ukraine of October 29, 2012, No. 1578/5

Procedure for accounting about use of forms of certificates on state registration of acts of civil status, and also their storage

І. General provisions

1.1. About the facts of state registration of acts of civil status by bodies of state registration of acts of civil status the certificates made on the samples and their descriptions approved by the relevant resolution of the Cabinet of Ministers of Ukraine are granted.

1.2. Use of forms of certificates on state registration of acts of civil status (further - forms of certificates) other samples is not allowed.

1.3. It is excluded according to the Order of the Ministry of Justice of Ukraine from 24.01.201 g No. 170/5 

1.4. Forms of certificates are filled in with printing method.

ІІ. Order of forms of certificates and procedure for their obtaining

2.1. The Ministry of Justice of Ukraine provides departments of state registration of acts of civil status of managements of state registration of interregional managements of the Ministry of Justice of Ukraine (further - department of state registration of acts of civil status of management of state registration of interregional management) with three-year inventory of forms of certificates.

Annually the Ministry of Justice of Ukraine generalizes reports of departments of state registration of acts of civil status of interregional managements based on which constitutes calculations and the order register for production and issue of necessary number of the corresponding forms of certificates.

In the procedure established by the legislation the Ministry of Justice of Ukraine conducts procurement of forms of certificates and sends necessary documents to the company which produces forms of certificates (further - the Company).

2.2. The company the specialist communication sends the made forms of certificates to departments of state registration of acts of civil status of interregional managements which are provided with three-year inventory of forms of certificates, or issues them to officials of these departments of the goods issue slip.

2.3. The official responsible for storage of forms of certificates in the sector on archival work located separately from department of state registration of acts of civil status of interregional management receives forms of certificates in this department of the goods issue slip at the rate of no more monthly need for them, or the department of state registration of acts of civil status of interregional management sends these forms of certificates special communication.

2.4. The head of district department of state registration of acts of civil status of interregional management of the Ministry of Justice of Ukraine (further - department of state registration of acts of civil status of interregional management) receives forms of certificates in the relevant department of state registration of acts of civil status of management of state registration of interregional management of the goods issue slip at the rate of no more three-months need for them or the relevant department of state registration of acts of civil status of management of state registration of interregional management directs these forms of certificates special communication.

The official responsible for storage of forms of certificates in certain premises of department of state registration of acts of civil status of the interregional management located in several rooms receives forms of certificates at the head of the specified department of the goods issue slip at the rate of no more monthly need for them, or department of state registration of acts of civil status of interregional management the specialist communication or the registered mailing with the announced value sends these forms of certificates.

2.5. The official responsible for storage of forms of certificates in executive body of village, settlement, city council, receives forms of certificates in the relevant department of state registration of acts of civil status of interregional management of the goods issue slip at the rate of no more monthly need for them, or department of state registration of acts of civil status of interregional management the specialist communication or the registered mailing with the announced value sends these forms of certificates.

The official responsible for storage of forms of certificates in certain premises of executive body of village, settlement, city council receives forms of certificates at the official responsible for storage of forms of certificates in executive body of village, settlement, city council of the integrated territorial community, according to the goods issue slip at the rate of no more monthly need for them.

2.6. The official responsible for storage of forms of certificates in department of state registration of acts of civil status of interregional management, when unpacking pack with forms of certificates for the purpose of issue of forms of certificates without fail lists each form of the certificate, separately checks numbering of forms of certificates then performs their issue.

In case of the receipt of forms of certificates by the official of the sector on archival work located separately from department of state registration of acts of civil status of management of state registration of interregional management by the head of department of state registration of acts of civil status of management of state registration of interregional management, the worker responsible for storage of forms of certificates in certain premises of department of state registration of acts of civil status of management of state registration of the interregional management located in several rooms, the official responsible for storage of forms of certificates in executive body of village, settlement, city council in without fail review and recalculate each form of the certificate, and also numbering of forms of certificates is separately checked.

About issue and receipt of forms of certificates entry in books of accounting of forms of certificates, stipulated in Item 4.2 Sections IV of this Procedure is performed.

2.7. For acceptance of forms of certificates the commission which chairman designates person responsible for their storage is created.

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