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The document ceased to be valid since August 4, 2017 according to Item 2 of the Order of the Ministry of Defence of Ukraine of June 13, 2017 No. 319

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Ministry of Justice of Ukraine

August 13, 2012

No. 1363/21675

ORDER OF THE MINISTRY OF DEFENCE OF UKRAINE

of July 24, 2012 No. 490

About approval of the Instruction about ensuring access to public information in the Ministry of Defence of Ukraine and the Armed Forces of Ukraine

(as amended on 16-12-2014)

In pursuance of the Law of Ukraine "About access to public information", the Presidential decree of Ukraine of May 5, 2011 No. 547 "Questions of ensuring with executive bodies of access to public information", the resolution of the Cabinet of Ministers of Ukraine of May 25, 2011 to No. 583 "Questions of accomplishment of the Law of Ukraine "On access to public information" in the Secretariat of the Cabinet of Ministers of Ukraine, central and local executive bodies" I ORDER:

1. Approve the Instruction about ensuring access to public information in the Ministry of Defence of Ukraine and the Armed Forces of Ukraine which is applied.

2. Responsible structural division in the Ministry of Defence of Ukraine to determine Department of work with citizens and access to public information of the Ministry of Defence of Ukraine by ensuring access to public information.

3. This order becomes effective from the date of its official publication.

4. Distribute the order according to mailing calculation.

5. Provide this order in accordance with the established procedure on state registration to the Ministry of Justice of Ukraine.

Minister of Defence of Ukraine

D.A.Salamatin

 

Approved by the Order of the Ministry of Defence of Ukraine of July 24, 2012 No. 490

The instruction about ensuring access to public information in the Ministry of Defence of Ukraine and the Armed Forces of Ukraine

I. General provisions

1.1. This Instruction is developed for the purpose of streamlining of access to public information in the Ministry of Defence of Ukraine (further - the Ministry of Defence), the organizations and the organizations relating to the sphere of its management, bodies of military management, connections, military units, military educational institutions, organizations, the organizations the Armed Forces of Ukraine (further - bodies of military management) and establishes procedure for creation, functioning and maintaining system of accounting of public information, registration of requests, their study, systematization, the organization of interaction, control of consideration and preparation of reports concerning their study.

This Instruction determines appellate procedure of decisions, actions or divergence of bodies of military management, concerning provision or refusal in provision of public information on request for information.

Action of this Instruction does not extend to the relations concerning receipt of information by subjects of powers of authority during implementation of the functions by them, and also to the relations in the field of addresses of citizens.

Each of bodies of military management is manager of public information which is received or created by it in the course of implementation of the powers and is in its ownership.

1.2. In this Instruction terms are used in such values:

the administrator of system of accounting - the special structural division providing creation, functioning and maintaining within the powers of system of accounting of public information;

the reporting - the written or oral message on the activities, accomplishment of the charged case and so forth;

control - check of accomplishment of the delivered orders on requests for information and their considerations;

study - provision of the answer to requester in essence with accomplishment of all requirements of the legislation on access to public information;

registration - record, fixation for the purpose of accounting and provision of the status of the document;

system of accounting of public information - system in which the documents which are in bodies of military management are registered;

systematization - distribution of requests for information in certain procedure (alphabetically, in chronological procedure, on activity of the manager of information and so forth);

special structural division - certain Ministry of Defence or other body of military management the structural division organizing in accordance with the established procedure access to public information which is possessed by the Ministry of Defence or body of military management;

authorized structural division - structural division of the office of the Ministry of Defence or body of military management within which competence required public information is.

1.3. Providing procedure for access to public information

In the Ministry of Defence and bodies of military management according to article 5 of the Law of Ukraine "About access to public information" the information access is provided in the way:

systematic and operational promulgation of information:

in printing editions: "National army of Ukraine", "Army of Ukraine", "Fleet of Ukraine", "Wing of Ukraine";

on the official web portal of the Ministry of Defence on the Internet;

at the information stands placed in premises of bodies of military management;

by any other method;

provision of information on requests for information.

The information access which is owned by the Industry Public Records Office of the Ministry of Defence of Ukraine and which does not contain in archive documents is performed according to the Law of Ukraine "About access to public information".

1.4. Direct ensuring access to public information in bodies of military management is assigned to the special structural divisions providing the organization in accordance with the established procedure of access to public information.

In the Ministry of Defence special structural division is the Department of work with citizens and access to public information of the Ministry of Defence (further - Department).

In bodies of military management special structural divisions are determined by the decision of the corresponding head, namely the divisions performing functions of documentary providing and control.

Special structural divisions to which the organization of access to public information is in accordance with the established procedure assigned within certain competence perform creation, functioning and maintaining system of accounting of public information, document registration of the manager of information, consideration of requests for information, their study, accounting, systematization, analysis, ensuring coordination of actions of employees of authorized structural divisions for the purpose of operational preparation and provision of replies to the requests on information which arrive in the Ministry of Defence, other bodies of military management, provision of consultations during registration of such requests, control of accomplishment in independent and authorized structural divisions of requirements of the Law of Ukraine "About access to public information" and this Instruction, record the documents which are in ownership of the manager of information.

Special structural divisions together with divisions of the press and information are responsible for promulgation of information which managers is the Ministry of Defence or other bodies of military management (article 15 of the Law of Ukraine "About access to public information").

Special structural divisions shall have special places for work of requesters with documents or their copies, photograph, copy, scan them, record with any data carriers.

According to the procedure and the terms determined by the relevant organizatsionnorasporyaditelny documents of heads of bodies of military management special structural divisions constitute the statistic report about results of consideration of requests for information.

II. Procedure for receipt of requests for information

2.1. Public information concerning the documents which are in ownership of the Ministry of Defence is placed on the official web portal of the Ministry of Defence: www.mil.gov.ua

2.2. The request can be sent personally in special structural division which is responsible for the organization of access for persons to public information which manager is the Ministry of Defence or other body of military management, in working hours according to employment policies and procedures.

Requests for information are accepted in the working days from 10:00 till 17:00.

Requests for information are not accepted during break for rest and food (from 13:00 to 14.00), and also during week-end, festive and non-working days.

The request for information is sent in the Ministry of Defence, other bodies of military management in written, oral form during personal acceptance or other form (mail service, e-mail, by fax or telephone means) at choice of requester.

The request for information directly in the Ministry of Defence in writing, in oral form or can be by phone given to the postal address: Ulitsa Grushevskogo, 30/1, city of Kiev, 01021 (Central Officers' Club of the Armed Forces of Ukraine, No. entrance 5);

on the e-mail address: zapytmou@gmail.com.

Information on phones and the fax is placed on the web portal of the Ministry of Defence.

The request for information is accepted by the official of Management, at the same time it is necessary to provide:

surname, name, middle name (name) of requester, the postal address (e-mail address) or number of the means of communication (if that is);

the general description of information or type, the name, details or contents of the document concerning which the request is made (if the requester knows it);

the signature and date (on condition of provision of the written request).

The recommended forms of requests for information are placed on the official web portal of the Ministry of Defence and at the information stand in reception.

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