ORDER OF THE MINISTRY OF FINANCE OF THE REPUBLIC OF MOLDOVA

of May 29, 2012 No. 60

About approval of the Regulations on procedure for carrying out inventory count

In pursuance of provisions of Art. 24 of the h. (2) the Law on financial accounting No. 113-XVI of April 27, 2007, with subsequent changes and amendments (The official monitor of the Republic of Moldova, 2007 No. 90-93, of the Art. 399), I ORDER:

1. Approve Regulations on procedure for carrying out inventory count it (is applied).

2. Declare invalid the Regulations on procedure for carrying out inventory count approved by the Order of the Minister of Finance No. 27 of April 28, 2004, registered by the Ministry of Justice of the Republic of Moldova No. 376 of July 12, 2004 (The official monitor of the Republic of Moldova, 2004 No. 123-124, of the Art. 268).

Appendix №1

to the Order of the Ministry of Finance of the Republic of Moldova of May 29, 2012 No. 60

Regulations on inventory count in subjects of the corporate sector

I. Purpose

1. The purpose of this provision is establishment of rules of carrying out inventory count of elements of asset, equity and obligations, recognition and reflection of results of inventory count, and also creation of the forms used when carrying out inventory count in subjects of the corporate sector.

II. Coverage

2. This Provision are applied by the legal entities and physical persons performing business activity irrespective of type of property and form of business, bodies/organization except for of budget bodies / organizations; the permanent missions and branches of nonresident subjects, physical persons performing business activity, except for owners of entrepreneurial patents, the physical persons performing professional activity in the field of justice and the bureaus founded by them, and also individual offices of family doctors which fall under operation of the Law on financial accounting and the financial reporting No. 287/2017.

3. The subject carries out joint inventory:

1) at least once during the accounting period, as a rule, at the end of the accounting period;

2) in case of reorganization or the termination of activities of the subject;

3) in case of suspension of operations;

4) upon the demand of authorized bodies according to the legislation;

5) in other cases, stipulated by the legislation or according to the decision of the head of the subject.

4. The subject carries out partial inventory count:

1) in case of change of the responsible person in day of reception-transmission of property;

2) upon the demand of the responsible person;

3) in case of plunders, wastes, spoil of property, the fires, natural disasters or other extraordinary events, and also in case of availability of information, signs about shortages or excesses which can be authentically established only by inventory count, according to the decision of the head of the subject;

4) upon the demand of authorized bodies according to the legislation;

5) in other cases, stipulated by the legislation or according to the decision of the head of the subject.

5. Inventory counts are subject all types of values of the subject which include:

1) the values belonging to the subject and being in its territory (non-current intangible and tangible assets, inventories, securities, money and cash documents, standard forms of source documents of the strict reporting, etc.);

2) the values belonging to the subject, but being out of its territory (the non-current intangible and tangible assets transferred in operational leasing (lease, property hiring), the non-current tangible assets transferred in the repair, values transferred to other subjects to storage and/or conversion on the commission, etc.);

3) the values which are not belonging to the subject, but being at its disposal (the non-current intangible and tangible assets received in operational leasing (lease, property hiring) received for installation, the values received on storage for conversion on the commission, etc.);

4) the values unaccounted which are (not credited) for the different reasons.

6. No. 115 is excluded according to the Order of the Ministry of Finance of the Republic of Moldova of 30.10.2025

III. Determinations

7. In this Provision the used concepts mean:

The responsible person - person bearing responsibility for safety and storage of values.

Inventory count - control method and the documentary establishment of availability of the assets, equity and obligations belonging and/or being at the interim order of the subject.

Shortage - negative difference between quantity and/or cost of the values specified in source documents and their actual availability.

Cost method - the method providing cost accounting both in places of warehousing, and in accounts department. Control of the accuracy of recognition in warehouse (storage room) and financial accounting, is performed periodically, as required.

Natural wastage - losses of values within the regulations approved by the legislation and the subject's head.

Excess - positive difference between the number of the values specified in source documents and their actual availability.

IV. General rules of carrying out inventory count

8. When carrying out inventory count:

1) the actual availability of elements of asset and obligations is established (non-current intangible and tangible assets, financial investments, inventories, cash on hand and on the current accounts opened at payment service providers, cash documents, amount of work in progress, receivables and payables) and equity elements are established;

2) integrity of assets by comparison of their actual availability with accounting data is checked;

3) hopeless receivables and accounts payable with the expired term of limitation period are established;

4) values which in parts or in full lost the initial quality and values which are not used in activities of the subject are established;

5) No. 115 is excluded according to the Order of the Ministry of Finance of the Republic of Moldova of 30.10.2025;

6) observance of rules and storage conditions of inventories, money and cash documents, and also conditions of keeping and storages of machines, the equipment and other fixed assets is checked.

9. Responsibility for carrying out inventory count is born by the head of the subject and/or the authorized person.

10. The head of the subject and/or the authorized person shall provide:

1) formation of inventory-taking group;

2) establishment of divisions and terms of carrying out inventory count;

3) No. 115 is excluded according to the Order of the Ministry of Finance of the Republic of Moldova of 30.10.2025;

4) No. 115 is excluded according to the Order of the Ministry of Finance of the Republic of Moldova of 30.10.2025;

5) necessary personnel for work with the values which are subject to inventory count (for weighing, measurement, etc.);

6) upon the demand of inventory-taking group to provide participation of specialists in the field from the subject or from outside, for identification of the name, quality, quantity, grade, etc. for creation of the inventory register (protocol) of the inventoried values;

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