ORDER OF THE MINISTRY OF DEFENCE OF UKRAINE

of June 19, 2012 No. 410

About approval of the Regulations on the expert checking commission of the Industry Public Records Office of the Ministry of Defence of Ukraine

According to the Law of Ukraine "About National Archive Fund and archive organizations", the subitem 3 of Item 10 of the Procedure for the education and activities of the commissions on conducting examination of value of documents approved by the resolution of the Cabinet of Ministers of Ukraine of August 8, 2007 No. 1004 (with changes), PRIKAZYVAYU:

1. Approve Regulations on the expert checking commission of the Industry Public Records Office of the Ministry of Defence of Ukraine which are applied.

2. This order becomes effective from the date of its official publication.

3. Send the order according to mailing calculation.

Approved by the Order of the Ministry of Defence of Ukraine of June 19, 2012 No. 410

Regulations on the expert checking commission of the Industry Public Records Office of the Ministry of Defence of Ukraine

1. This Provision determines powers and operating procedure of the expert checking commission of the Industry Public Records Office of the Ministry of Defence of Ukraine (further - EPK) which is formed in the Industry Public Records Office of the Ministry of Defence of Ukraine (further - archive) for consideration of the methodical and practical questions connected with examination of value of documents, their entering into National Archive Fund (further - NAF) or withdrawal of documents from it, implementation of organizational and methodical management of activities of commissions of experts (further - EK) structural divisions of the Ministry of Defence of Ukraine and the General Staff of the Armed Forces of Ukraine, connections, military units, military educational institutions, organizations and the organizations of the Armed Forces of Ukraine, the companies (including the state companies), organizations and the organizations which belong to the sphere of management of the Ministry of Defence of Ukraine (further - military units (organizations)).

EPK is permanent body.

2. In the activities EPK is guided by the Constitution of Ukraine, the laws of Ukraine, acts of the President of Ukraine and the Cabinet of Ministers of Ukraine, orders and directives of the Ministry of Defence of Ukraine, the General Staff of the Armed Forces of Ukraine, regulatory legal acts of the Ministry of Justice of Ukraine, other regulatory legal acts and orders of the Public archive agency of Ukraine (further - Ukrgosarkhiv) and this Provision.

3. The EPK main tasks are:

scientific and methodical and organizational support of examination of value of documents;

consideration within the powers of questions concerning determination and refining of sources of forming of NAF, its structure and storage durations of documents;

check of results of expertize of the value of documents which is carried out by EK.

4. Experienced employees of archive, employees of structural divisions of the Ministry of Defence of Ukraine and the General Staff of the Armed Forces of Ukraine and scientific institutions enter structure of EPK which affirms the order of the Minister of Defence of Ukraine in coordination with the Chairman Ukrgosarkhiva.

The chairman of EPK is the deputy director of archive, the vice-chairman - the head of department of accounting, explanatory notes, information and ensuring work of researchers, and the secretary - the chief archivist of archive.

The chairman of EPK will organize work of the commission according to the annual plan approved by the director of archive reports on the carried-out work.

The secretary of EPK according to the decision of the chairman provides convocation of meetings of EPK, constitutes protocols, brings to permission of structural divisions of archive of the decision of EPK, performs accounting and the reporting on its work, keeps documentation of EPK and ensures its safety.

The secretary of EPK is granted the right to demand from EK of military units (organizations) of timely submission of documents for consideration of EPK and to return in an inadequate way the prepared documents.

5. EPK makes the decision about:

approval and representation for consideration of the Central expert checking commission (further - TsEPK) Ukrgosarkhiva of lists of sources of forming of NAF and approval by their Chairman Ukrgosarkhiva;

approval of inventories of the cases of permanent storage entered in NAF constituted by military units (organizations);

approval:

inventories of cases from staff of military units (organizations);

nomenclatures of cases of structural divisions of the Ministry of Defence of Ukraine and the General Staff of the Armed Forces of Ukraine, Commands of types of the Armed Forces of Ukraine in which documents NAF are created;

instructions on clerical work, regulations on services of clerical work of structural divisions of the Ministry of Defence of Ukraine and General Staff of the Armed Forces of Ukraine, Commands of types of the Armed Forces of Ukraine;

acts of withdrawal for destruction of the documents which are not entered to NAF, structural divisions of the Ministry of Defence of Ukraine and the General Staff of the Armed Forces of Ukraine, Commands of types of the Armed Forces of Ukraine;

approvals of projects of determination of rank of documents NAF and representation on approval to the director of archive of acts of money value of documents which are stored in archive and military units (organizations);

entering into NAF:

documents which are stored at physical persons;

documents or their copies which arrived in accordance with the established procedure from abroad;

approval and representation on approval of TsEPK Ukrgosarkhiva:

acts of withdrawal from NAF of documents which are stored in archive, in military units (organizations);

the annotated lists of unique documents NAF which are stored in archive and military units (organizations).

6. EPK has the right:

control observance of statutory rules of conducting examination of value of documents by military units (organizations);

demand from military units (organizations) of search of missing documents NAF, documents from staff and written explanations in case of their loss;

receive from military units (organizations) of the data and outputs necessary for determination of cultural value and storage durations of documents;

during consideration of inventories of cases of permanent storage and on staff to require provision of acts of withdrawal for destruction of the documents which are not entered to NAF;

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