On November 25, 2011 No. 323-Z
About archiving and clerical work in the Republic of Belarus
Accepted by the House of Representatives on October 20, 2011
Approved by Council of the Republic on November 8, 2011
This Law governs the relations connected with activities of state bodies, other organizations, and also citizens of the Republic of Belarus, the foreign citizens and persons without citizenship who are constantly living in the territory of the Republic of Belarus including individual entrepreneurs (further if other is not determined, - citizens), on the organization of accumulating, storage, accounting and use of documents of National Archive Fund of the Republic of Belarus (further - National Archive Fund), and equally in the relations connected with creation and activities of archives and the relations in the field of management of archiving and clerical work in the Republic of Belarus.
Operation of this Law extends also to representative offices of the foreign organizations performing the activities in the territory of the Republic of Belarus (further - representative offices of the foreign organizations), regarding establishment of requirements for the organization of accumulating, storage, accounting and use of the documents which are formed in the course of their activities for staff of employees of these representations.
In this Law the following main terms and their determinations are applied:
archive - the organization or structural division of the organization performing acceptance, storage, accounting and use of archive documents;
archiving - activities for creation and completing of archives, the organizations of accumulating, storage, accounting and use of documents of National Archive Fund;
the archive document - the document with information fixed on it irrespective of type of its carrier which is stored in archive owing to its importance for citizens, society and the state;
the owner of documents of National Archive Fund (further - the owner) the state body, other organization or the citizen performing ownership and use of documents of National Archive Fund according to the legislation and exercising the order right them in the limits set by their owner;
temporary document storage of National Archive Fund - document storage of National Archive Fund by state bodies, other organizations and individual entrepreneurs during the terms established by this Law and other legal acts;
the public archive institutions - the Public Records Offices, other organizations which are logging in the public archive institutions, approved by Council of Ministers of the Republic of Belarus;
clerical work - activities for ensuring documentation and the organization of work with documents;
the document of National Archive Fund - the archive document, and also the document with information fixed on it irrespective of type of its carrier which is subject to preserving owing to its importance for citizens, society and the state;
documents on staff - the documents created in case of employment, transfer (movement), dismissal of the worker on the leave provision, sending, encouragement, salary payment appropriated to qualification, discharge, rank, other documents which can be used for confirmation of the period of work and (or) study, post (profession), and also in other purposes connected with providing the rights and legitimate interests of citizens;
sources of completing of the Public Records Offices - state bodies, other organizations, and also citizens in the course of whose activities the documents of National Archive Fund which are subject to transfer on permanent storage to the Public Records Offices according to the legislation or based on the agreement of storage are formed;
National Archive Fund - historically developed and constantly replenished set of the documents having historical, scientific, social, economic, political or cultural value reflecting material and spiritual life of the Belarusian people;
bodies of archiving and clerical work - republican state body in the field of archiving and clerical work, structural divisions on archives and clerical work regional (Minsk city) executive committees;
especially important document - the archive document having inherent value, the special importance for society and the state;
the user of archive documents - the state body, other organization or the citizen addressing on legal causes archive documents for obtaining and use of information containing in them;
permanent storage of archive documents - dead storage of archive documents;
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