of December 31, 2010 No. 346
About approval of the List of the standard managerial documents which are formed in activities of organizations, organizations, companies with indication of storage durations
According to the Law of the Kyrgyz Republic "About regulatory legal acts of the Kyrgyz Republic" the Government of the Kyrgyz Republic decides:
1. Approve enclosed:
- ceased to be valid;
- List of standard managerial documents.
2. Recognize to invalid:
- The order of the Ministry of Culture and information of the Kyrgyz Republic "About approval of the List of the managerial documents which are formed in activities of organizations, organizations, companies with indication of storage durations" of August 13, 2008 No. 226.
3. This Resolution becomes effective from the date of official publication.
4. To impose control of execution of this Resolution on the Public registration service under the Government of the Kyrgyz Republic.
Prime Minister
A. Atambayev
Approved by the Order of the Government of the Kyrgyz Republic of December 31, 2010 No. 346
Voided
Approved by the Order of the Government of the Kyrgyz Republic of December 31, 2010, No. 346
The list includes the modern standard documents which are formed in case of documentation of general for all organizations, the organizations, the companies of management functions with indication of storage durations. Is the main normative benefit in case of determination of storage durations and selection of documents for the state storage or destruction and it shall be used by preparation of other benefits on examination of value of documents and completing of the Public Records Offices.
The list is intended for employees of the Public and departmental archives, and also specialists of organizations, the organizations, the companies of all patterns of ownership.
Instructions for application of the List
1.1. The list of the standard managerial documents (further the List) which are formed in activities of organizations, organizations, companies (further - organizations), with indication of storage durations is constituted according to the Law of the Kyrgyz Republic "About National Archive Fund of the Kyrgyz Republic" and other regulatory legal acts.
1.2. The list includes the documents which are formed in case of documentation same (general for all) the managerial functions which are carried out by organizations irrespective of functional purpose, level and scale of activities, patterns of ownership.
The documents reflecting specific functions of organizations (inherent in certain type of activity), are provided in the corresponding departmental lists, approximate nomenclatures of cases.
1.3. The list is held for use as the main regulating document in case of determination of storage durations and selection on storage and destruction of managerial standard documents, i.e. general for all or most organizations, including non-state.
1.4. The list serves the purposes of preserving, the organization and high-quality replenishment of structure of National Archive Fund of the Kyrgyz Republic. The list is used when forming cases, by preparation of nomenclatures of cases, in case of development of departmental lists of documents, approximate nomenclatures of cases, and also in practice of work of the expert and checking methodical commissions (further - EPMK) the Public Records Offices, the central commissions of experts (further - TsEK) and commissions of experts (further - EK) organizations.
2.1. The list is constructed by the functional principle and includes the Sections reflecting the main activities of organizations inherent to them, as a rule, irrespective of level in management system, type of activity, patterns of ownership. Sections have subsections on narrower questions.
2.2. The list consists of 12 Sections:
- Section 1 includes the documents reflecting administrative, organizational management functions, control, legal support of management, the organization of documentary ensuring management and document storage by organizations, questions of privatization, incorporating, activities licensing;
- Sections 2 - 4 include the documents which are consistently opening planning, pricing, financing, crediting, accounting and the reporting, the taxation;
- Section 5 includes documents on the organization and implementation of commercial, scientific and technical and cultural ties;
- Section 6 includes documents on information servicing of activities;
- Section 7 includes documents on employment, labor organization, tariffing, compensation, labor protection;
- Section 8 includes documents on work with personnel: acceptance, movement, dismissal of workers, increase in their qualification, carrying out certification, rewarding;
- Section 9 includes documents on material logistics of activities and stores organization imushchestvenno - material values;
- Section 10 includes documents on administrative and economic servicing: to observance of regulations, operation of office buildings, transport servicing, internal communication, protection;
- Section 11 includes the documents reflecting social questions, including social insurance, domestic questions, the organization of leisure;
- Section 12 includes the documents disclosing specific aspects of organizations and questions of activities of public organizations.
Documents on planning, financing, the reporting are this in the generalized formulation of names of Articles in the 2nd, 3rd, 4th Sections of the List, in other Sections only separate planned and reporting documents differing in specifics of content or storage durations are specified.
The documents which are formed in case of realization of the functions performed by the trade-union organizations together with administration of organization are included in the 7th and 11th Sections of the List. Sections 5, of 6, of 8, of 9, 10 contain the documents which are formed in all organizations.
2.3. Documents in Sections and subsections of the List are located on degree of the importance of questions and types in the logical sequence. Single end-to-end numbering is appropriated to Articles in the List (the column 1). Does not contain list in Articles specific names of documents, and gives the generalized name of each document type (the column 2). In case of consolidation in one Article of different types of the documents on one question having identical storage duration the term "documents" is used, and in brackets the name of all document types included in Article reveals.
2.4. Storage durations of documents in the List are differentiated on two groups of organizations.
2.4.1. Organizations as a result of which activities the documents having historical, scientific, political and welfare value and subjects to transfer on the state storage (the column 3) are formed are carried to the first group.
2.4.2. The second group includes organizations as a result of which activities the documents which do not have historical value and not subject to transfer on permanent state storage (the column 4) are created. From this group of organizations only documents on staff are transferred to the Public Records Offices.
2.5. For determination of storage durations of documents it is necessary to find the relevant article in the List, to carry out sheet viewing of cases; selection put on storage or destruction only on headings in inventories or on covers of cases it is not allowed.
Storage durations of documents on electronic media correspond to storage durations of similar document types on papers.
2.6. Documents shall be accepted on storage mainly in the form of originals, only in case of their absence verified copies are accepted.
Documents of permanent storage duration on electronic media are accepted on storage according to statutory rules.
2.7. For the purpose of ensuring completeness of structure of National Archive Fund of the Kyrgyz Republic the List provides possibility of receipt in the Public Records Offices of the doublet documents containing in different funds. The right of the solution of question of their selection is granted to the Public Records Offices.
2.8. The mark "EPMK" given in the List to specific document types means that part of such documents can have scientific and historical value and in accordance with the established procedure shall be transferred to the Public Records Offices or be stored in organization.
2.9. Calculation of storage duration of documents is carried out since January 1 the year following after year of their termination in clerical work. For example, calculation of storage duration of the cases finished with clerical work in 2003 begins since January 1, 2004.
For documents to which fixed term of storage of 75 years - "V" EPMK, calculation of storage duration it is necessary to carry out taking into account age of the person (designated by letter "B") by the time of the end of case. The case storage life after its termination by clerical work shall equal differences of 75 years - "In" where "In" - age of person by the time of the end of case.
Kopiyny (working) copies of documents are stored to need minovaniye (further - DMN).
The mark "to need minovaniye" means that documents have limited practical value. The term of their storage is determined by organization, but at least one year.
2.10. The documents which did not enter this List, but having storage duration "constantly" or the mark "EPMK" according to any departmental list depending on results of their specific studying are accepted on the state storage or are destroyed on minovaniye in them practical need. The decision on acceptance or destruction of documents with the mark "EPMK" is accepted by EPMK of the Public Records Office.
2.11. Decrease in the storage durations established by this List is forbidden. Increase in storage durations of the documents provided by this List can take place when it is caused by specific features of work of organization.
2.12. Comment on the notes used in the List and specify storage durations of documents. The note "To the state storage is not transferred. Are stored in organizations" specifies the storage location of the documents having, as a rule, long help nature. In other notes signs of allocation of certain kinds of documents or specific kinds of documents which storage durations differ from specified are specified. So, the notes "on condition of completion of check (audit)", "in case of disputes, disagreements, investigative and legal cases-remain before removal of the final decision" concretize storage durations of accounting documentation. Notes "after expiration of the contract", "after replacement new" are specified that calculation of term is performed since certain moment. In notes storage durations of separate documents from their general complex taking into account content, authorship, the place of creation, kopiynost are stipulated.
2.13. For convenience of use of the List to it the index in which document types and questions of their content with references to numbers of the relevant articles of the List are in alphabetical order listed is constituted.
3.1. Inclusion of documents in structure of National Archive Fund of the Kyrgyz Republic, their distribution on categories of availability or exception of documents of it is performed based on examination of their value by commissions of experts. Commissions of experts the most qualified specialists of the main structural divisions under the chairmanship of one of leading employees of organization, and also the representative of the relevant Public Records Office are included (for organization - completing source).
3.2. In the work EK is guided by the Law of the Kyrgyz Republic "About National Archive Fund of the Kyrgyz Republic", other regulatory legal acts, administrative documents of governing body of the departmental system, normative and methodical documents of the relevant Public Records Office, this List and departmental lists of documents.
EK together with the Public Records Office and service of the documentary ensuring management (DEM) determines procedure for selection of documents for storage and destruction in organization, will organize examination of value of documents and exercises control of its carrying out.
3.3. Selection of documents for permanent, temporary storage and to destruction shall be carried out according to the legislation of the Kyrgyz Republic.
The documents included in structure of National Archive Fund of the Kyrgyz Republic based on the solution of EK, are subject to storage according to the document storage deadlines in departmental archives determined by the Law of the Kyrgyz Republic "About National Archive Fund of the Kyrgyz Republic" then are transferred in accordance with the established procedure to storage to the Public Records Offices. The documents which are not included in structure of National Archive Fund of the Kyrgyz Republic are stored by organization independently.
Documents on staff, irrespective of pattern of ownership of organization, can be transferred to the state storage or be stored in the organization.
3.4. Inventories (annual Sections of inventories) on documents of permanent storage are constituted in four copies, are considered at meeting of commission of experts and go for approval of EPMK of the relevant state archive.
One copy of the approved inventory returns to organization, three copies remain in state archive. Lists of documents on staff of long storage duration are approved with EMPK of the relevant state archive and affirm the head of organization.
3.5. After approval of inventories to organization destruction of documents with temporary storage durations for the period is allowed to time, corresponding to the approved inventories.
Destruction of the documents having according to the List storage duration with the mark "EPMK", and also which are not provided by this List shall be approved with archive organization if in case of approval of lists of documents of permanent storage the decision on possibility of destruction of other documents for the corresponding period was not passed to the last.
Destruction of documents is drawn up by the act approved by the head of organization.
3.6. The Public Records Offices check correctness of selection of documents for permanent storage and if necessary have the right to demand inclusion in the inventory of permanent storage the documents selected for destruction or for temporary storage.
3.7. Organizations which documents are not subject to acceptance in the Public Records Offices destroy cases with the storage durations which expired on the List without approval of the Public Records Office on condition of streamlining of documents on staff for the corresponding period of time.
3.8. Destruction of documents without advance approval by the Public Records Office of lists of documents of permanent storage (for the organizations transferring documents to the Public Records Offices), and also violation established present and departmental lists of storage durations of documents is not allowed
3.9. Control of correctness of application of this List is exercised republican also by regional governing bodies of archiving, the Public Records Offices.
The list of the standard managerial documents which are formed in activities of organizations, organizations, companies with indication of storage durations
+--------------------------------------------------------------------------------------------+ ¦Номер ¦ Вид документов ¦ Срок хранения документов ¦ Примечание ¦ ¦статьи¦ +-----------------------------¦ ¦ ¦ ¦ ¦в учреждениях,¦в учреждениях,¦ ¦ ¦ ¦ ¦организациях, ¦организациях, ¦ ¦ ¦ ¦ ¦предприятиях, ¦предприятиях, ¦ ¦ ¦ ¦ ¦документы кот-¦документы кот-¦ ¦ ¦ ¦ ¦орых поступают¦орых не посту-¦ ¦ ¦ ¦ ¦в госархивы ¦пают в¦ ¦ ¦ ¦ ¦ ¦госархивы ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +--------------------------------------------------------------------------------------------¦ ¦ 1. О ГАНИЗАЦИЯ СИСТЕМЫ УП АВЛЕНИЯ ¦ +--------------------------------------------------------------------------------------------¦ ¦ 1.1. аспорядительная деятельность ¦ +--------------------------------------------------------------------------------------------¦ ¦1. ¦Законы Кыргызской еспублики: ¦ ¦ ¦1 Относящиеся к¦ ¦ ¦ ¦ ¦ ¦деятельности ¦ ¦ ¦ ¦ ¦ ¦учреждения - пост.¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦а) по месту подписания ¦Пост. ¦- ¦ ¦ ¦ ¦б) в других учреждениях ¦ДМН 1 ¦ДМН ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦2. ¦Указы и распоряжения Президента¦ ¦ ¦1 Относящиеся к¦ ¦ ¦Кыргызской еспублики: ¦ ¦ ¦деятельности ¦ ¦ ¦а) по месту разработки; ¦Пост. ¦- ¦учреждения - пост.¦ ¦ ¦б) в других учреждениях ¦ДМН 1 ¦ДМН ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦3. ¦Постановления Жогорку Кенеша¦ ¦ ¦1 Относящиеся к¦ ¦ ¦Кыргызской еспублики: ¦ ¦ ¦деятельности ¦ ¦ ¦ ¦ ¦ ¦учреждения - пост.¦ ¦ ¦а) по месту разработки; ¦Пост. ¦ДМН ¦ ¦ ¦ ¦б) в других учреждениях ¦ДМН 1 ¦ДМН ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦4. ¦Стенограммы сессий Жогорку Кенеша¦Пост. ¦- ¦ ¦ ¦ ¦Кыргызской еспублики ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦5. ¦Стенограммы, протоколы заседаний¦5 л. ¦- ¦ ¦ ¦ ¦фракции депутатов ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦6. ¦Постановления и распоряжения¦ ¦ ¦1 Относящиеся к¦ ¦ ¦Правительства Кыргызской еспублики:¦ ¦ ¦деятельности ¦ ¦ ¦ ¦ ¦ ¦учреждения - пост.¦ ¦ ¦а) по месту разработки; ¦Пост. ¦- ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦б) в других учреждениях ¦ДМН 1 ¦ДМН ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦7. ¦Согласованные проекты нормативных¦ ¦ ¦ ¦ ¦ ¦правовых актов (законов, указов,¦ ¦ ¦ ¦ ¦ ¦постановлений, распоряжений,¦ ¦ ¦ ¦ ¦ ¦указаний) Президента Кыргызской¦ ¦ ¦ ¦ ¦ ¦ еспублики, Правительства Кыргызской¦ ¦ ¦ ¦ ¦ ¦ еспублики, представительных органов¦ ¦ ¦ ¦ ¦ ¦местного самоуправления: ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦а) по месту разработки ¦Пост. ¦ - ¦ ¦ ¦ ¦б) в других учреждениях ¦ДМН ¦ ДМН ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦8. ¦Инициативные предложения, внесенные¦ ¦ ¦ ¦ ¦ ¦в органы государственной власти¦ ¦ ¦ ¦ ¦ ¦Кыргызской еспублики, органы¦ ¦ ¦ ¦ ¦ ¦местного самоуправления; документы¦ ¦ ¦ ¦ ¦ ¦(докладные записки, заключения,¦ ¦ ¦ ¦ ¦ ¦справки и др.) по их разработке: ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦а) по месту разработки ¦Пост. ¦ - ¦ ¦ ¦ ¦б) в других учреждениях ¦ДМН ¦ ДМН ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦9. ¦Поручения Президента Кыргызской¦ ¦ ¦ ¦ ¦ ¦ еспублики, Правительства Кыргызской¦ ¦ ¦ ¦ ¦ ¦ еспублики, органов госвласти,¦ ¦ ¦ ¦ ¦ ¦органов местного самоуправления; ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦документы (обзоры, доклады, расчеты,¦Пост. ¦ 5 л. ¦ ¦ ¦ ¦заключения, справки и др.) по их¦ ¦ ¦ ¦ ¦ ¦выполнению ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦10. ¦Инструкции, регламенты, правила,¦ ¦ ¦ ¦ ¦ ¦методические указания и рекомендации¦ ¦ ¦ ¦ ¦ ¦министерств, государственных¦ ¦ ¦ ¦ ¦ ¦комитетов, административных¦ ¦ ¦ ¦ ¦ ¦ведомств, органов местного¦ ¦ ¦ ¦ ¦ ¦самоуправления: ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦а) по месту разработки ¦Пост. ¦ - ¦ ¦ ¦ ¦б) в других учреждениях ¦ДМН ¦ ДМН ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦11. ¦Проекты инструкций, регламентов,¦3 г. 1 ПМК ¦ 3 г. 1 ¦ 1 После ¦ ¦ ¦правил, методических указаний и¦ ¦ ¦ утверждения ¦ ¦ ¦рекомендаций; документы (заключения,¦ ¦ ¦ ¦ ¦ ¦предложения, справки, докладные¦ ¦ ¦ ¦ ¦ ¦записки, переписка) по их разработке¦ ¦ ¦ ¦ ¦ ¦и применению ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦12. ¦Постановления, решения, протоколы¦ ¦ ¦1 До прекращения¦ ¦ ¦заседаний, стенограммы; документы¦ ¦ ¦деятельности ¦ ¦ ¦(справки, доклады, информации,¦ ¦ ¦акционерного ¦ ¦ ¦докладные записки, сводки, выписки,¦ ¦ ¦общества ¦ ¦ ¦бюллетени голосования1, доверенности¦ ¦ ¦2 Присланные для ¦ ¦ ¦и др.) к ним: ¦ ¦ ¦сведения - ДМН ¦
¦ ¦а) Жогорку Кенеша Кыргызской¦Пост. ¦ 10 л. ¦ ¦ ¦ ¦ еспублики; ¦ ¦ ¦ ¦ ¦ ¦б) коллегиального исполнительного¦Пост. ¦ 10 л. ¦ ¦ ¦ ¦органа учреждения (коллегии, совета,¦ ¦ ¦ ¦ ¦ ¦дирекции, правления и др.); ¦ ¦ ¦ ¦ ¦ ¦в) контрольных (ревизионных) органов¦Пост. ¦ 5 л. ¦ ¦ ¦ ¦учреждения (советов, комиссий); ¦ ¦ ¦ ¦ ¦ ¦г) научных, экспертных,¦Пост. ¦ 10 л. ¦ ¦ ¦ ¦методических, консультативных¦ ¦ ¦ ¦ ¦ ¦органов учреждения (комитетов,¦ ¦ ¦ ¦ ¦ ¦комиссий, советов и др.); ¦ ¦ ¦ ¦ ¦ ¦д) экзаменационных комиссий; ¦75 л. ¦ 75 л. ¦ ¦ ¦ ¦е) совещаний у руководителей¦Пост. ¦ 10 л. ¦ ¦ ¦ ¦учреждения; ¦ ¦ ¦ ¦ ¦ ¦ж) собраний трудовых коллективов¦Пост. ¦ 5 л. ¦ ¦ ¦ ¦учреждения; ¦ ¦ ¦ ¦ ¦ ¦з) общих собраний акционеров; ¦Пост.2 ¦ 5 л. ¦ ¦ ¦ ¦и) собраний структурных¦3 г. ¦ 3 г. ¦ ¦ ¦ ¦подразделений учреждения ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦13. ¦Постановления глав администраций,¦ ¦ ¦ 1 Присланные для ¦ ¦ ¦приказы, указания, распоряжения;¦ ¦ ¦ сведения - 5 л. ¦ ¦ ¦документы (справки, сводки,¦ ¦ ¦ ¦ ¦ ¦информации, доклады и др.) к ним: ¦ ¦ ¦ ¦ ¦ ¦а) по основной деятельности; ¦Пост.1 ¦ ДМН ¦ ¦ ¦ ¦б) о приеме, переводе, поощрении,¦75 л.1 ПМК ¦ 75 л. ¦ ¦ ¦ ¦премировании, увольнении, длительных¦ ¦ ¦ ¦ ¦ ¦командировках; ¦ ¦ ¦ ¦ ¦ ¦в) о предоставлении отпусков,¦3 г. ¦ 3 г. ¦ ¦ ¦ ¦назначении дежурных, взысканиях, по¦ ¦ ¦ ¦ ¦ ¦командировкам; ¦ ¦ ¦ ¦ ¦ ¦г) по административно-хозяйственным¦6 л. ¦ 6 л. ¦ ¦ ¦ ¦вопросам ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦14. ¦Документы (постановления, решения,¦ ¦ ¦ ¦ ¦ ¦рекомендации, протоколы,¦ ¦ ¦ ¦ ¦ ¦стенограммы) конгрессов, съездов,¦ ¦ ¦ ¦ ¦ ¦конференций, совещаний, семинаров,¦ ¦ ¦ ¦ ¦ ¦спортивных соревнований: ¦ ¦ ¦ ¦ ¦ ¦а) по месту проведения; ¦Пост. ¦ДМН ¦ ¦ ¦ ¦б) в других учреждениях ¦ДМН ¦ДМН ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦15. ¦Документы (справки, отчеты, доклады,¦Пост. ¦ДМН ¦ ¦ ¦ ¦обзоры, переписка) о реализации¦ ¦ ¦ ¦ ¦ ¦решений конгрессов, съездов,¦ ¦ ¦ ¦ ¦ ¦конференций, совещаний, семинаров ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦16. ¦Переписка с исполнительными органами¦Пост. ¦5 л. ¦ ¦ ¦ ¦государственной власти, органами¦ ¦ ¦ ¦ ¦ ¦местного самоуправления по основным¦ ¦ ¦ ¦ ¦ ¦вопросам деятельности ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦17. ¦Переписка с учреждениями,¦5 л. ¦5 л. ¦ ¦ ¦ ¦организациями, предприятиями по¦ ¦ ¦ ¦ ¦ ¦основным вопросам деятельности ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦18. ¦Переписка депутатов ¦5 л. ¦5 л. ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦19. ¦Служебные записки ¦5 л. ¦5 л. ¦1.2. ¦ ¦ ¦ ¦ ¦ ¦Организационные ¦ ¦ ¦ ¦ ¦ ¦основы управления ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦20. ¦Уставы, положения учреждения¦ ¦ ¦1 После замены ¦ ¦ ¦(типовые и индивидуальные): ¦ ¦ ¦новыми ¦ ¦ ¦а) по месту разработки и¦Пост. ¦3 г.1 ¦ ¦ ¦ ¦утверждения; ¦ ¦ ¦ ¦ ¦ ¦б) в других учреждениях ¦3 г.1 ¦3 г.1 ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦21. ¦Учредительные договоры, изменения и¦Пост. ¦3 г.1 ¦1 После замены ¦ ¦ ¦дополнения к ним, протоколы¦ ¦ ¦новыми ¦ ¦ ¦учредительных собраний¦ ¦ ¦ ¦ ¦ ¦негосударственных учреждений, списки¦ ¦ ¦ ¦ ¦ ¦учредителей (участников) ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦22. ¦ егистрационное дело: ¦ Пост.1 ¦ Пост. 1 ¦1 Хранится в ¦ ¦ ¦- приказ и регистрации; ¦ ¦ ¦учреждениях ¦ ¦ ¦- приказ о закрытии; ¦ ¦ ¦юстиции ¦ ¦ ¦- Устав (Положение); ¦ ¦ ¦ ¦ ¦ ¦- статистическая карта; ¦ ¦ ¦ ¦ ¦ ¦- свидетельство о регистрации,¦ ¦ ¦ ¦ ¦ ¦перерегистрации; ¦ ¦ ¦ ¦ ¦ ¦- заявление о регистрации; ¦ ¦ ¦ ¦ ¦ ¦- протокол общего собрания; ¦ ¦ ¦ ¦ ¦ ¦- учредительный договор; ¦ ¦ ¦ ¦ ¦ ¦- справка об открытии депозитного¦ ¦ ¦ ¦ ¦ ¦счета; ¦ ¦ ¦ ¦ ¦ ¦- договор аренды помещения; ¦ ¦ ¦ ¦ ¦ ¦- бухгалтерский баланс; ¦ ¦ ¦ ¦ ¦ ¦- решение (вхождение, выход,¦ ¦ ¦ ¦ ¦ ¦распределение денежных долей между¦ ¦ ¦ ¦ ¦ ¦учредителями); ¦ ¦ ¦ ¦ ¦ ¦- соглашение о передаче доли; ¦ ¦ ¦ ¦ ¦ ¦- заявление о выходе из состава¦ ¦ ¦ ¦ ¦ ¦учредителей; ¦ ¦ ¦ ¦ ¦ ¦- заявление о закрытии; ¦ ¦ ¦ ¦ ¦ ¦- объявление в газете о закрытии; ¦ ¦ ¦ ¦ ¦ ¦- извещение о закрытии; ¦ ¦ ¦ ¦ ¦ ¦- акт об окончательной¦ ¦ ¦ ¦ ¦ ¦документальной проверке; ¦ ¦ ¦ ¦ ¦ ¦- ликвидационный баланс ¦ ¦ ¦ ¦
+------+------------------------------------+--------------+--------------+------------------¦ ¦23. ¦Положения о структурных¦Пост. ¦ДЗН ¦ ¦ ¦ ¦подразделениях учреждений;¦ ¦ ¦ ¦ ¦ ¦коллегиальных, исполнительных,¦ ¦ ¦ ¦ ¦ ¦контрольных, научных, экспертных,¦ ¦ ¦ ¦ ¦ ¦методических, консультативных¦ ¦ ¦ ¦ ¦ ¦органах; о филиалах,¦ ¦ ¦ ¦ ¦ ¦представительствах ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦24. ¦Проекты уставов, положений;¦3 г. 1ПМК ¦3 г. 1 ¦ 1 После замены ¦ ¦ ¦документы (справки, докладные¦ ¦ ¦ новыми ¦ ¦ ¦записки, предложения, отзывы) по их¦ ¦ ¦ ¦ ¦ ¦разработке ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦25. ¦Структуры и схемы учреждения,¦ ¦ ¦ ¦ ¦ ¦пояснительные записки к ним: ¦ ¦ ¦ ¦ ¦ ¦а) по месту разработки и¦Пост. ¦10 л. ¦ ¦ ¦ ¦утверждения; ¦ ¦ ¦ ¦ ¦ ¦б) в других учреждениях ¦10 л. ¦10 л. ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦26. ¦Документы (лицензии, квоты,¦Пост. 1 ¦10 л. ¦1 Хранятся в ¦ ¦ ¦протоколы, решения и др.) о¦ ¦ ¦учреждениях. ¦ ¦ ¦лицензировании деятельности¦ ¦ ¦При ликвидации ¦ ¦ ¦учреждения ¦ ¦ ¦сдаются на гос- ¦ ¦ ¦ ¦ ¦ ¦хранение ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦27. ¦Перечень видов лицензируемой¦Пост. ¦ДМН ¦ ¦ ¦ ¦деятельности ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦28. ¦Документы (сертификаты,¦Пост. ¦10 л. ¦ ¦ ¦ ¦свидетельства, аттестаты,¦ ¦ ¦ ¦ ¦ ¦представления, протоколы, положения¦ ¦ ¦ ¦ ¦ ¦и др.) по аттестации, аккредитации,¦ ¦ ¦ ¦ ¦ ¦сертификации ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦29. ¦Книги регистрации документов по¦10 л. ¦10 л. ¦ ¦ ¦ ¦аттестации, аккредитации,¦ ¦ ¦ ¦ ¦ ¦сертификации ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦30. ¦Документы (постановления, протоколы,¦Пост. 1 ¦10 л. 1 ¦1 При наличии в ¦ ¦ ¦уставы, планы, балансы, акты,¦ ¦ ¦учреждениях ¦ ¦ ¦договоры, контракты, свидетельства и¦ ¦ ¦подлинников - ¦ ¦ ¦др.) о приватизации ¦ ¦ ¦копии документов ¦ ¦ ¦ ¦ ¦ ¦- до минования ¦ ¦ ¦ ¦ ¦ ¦надобности ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦31. ¦ еестры акционеров ¦Пост. ¦10 л. ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦32. ¦ еестры владельцев ценных бумаг ¦Пост. ¦10 л. ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦33. ¦Списки аффилированных лиц, имеющих¦Пост. ¦10 л. ¦ ¦ ¦ ¦право на дивиденды ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦34. ¦Документы (сертификаты,¦Пост. ¦10 л. ¦ ¦ ¦ ¦свидетельства о регистрации акций,¦ ¦ ¦ ¦ ¦ ¦акты) на прием-передачу акций¦ ¦ ¦ ¦ ¦ ¦(пакетов акций) ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦35. ¦Договоры о продаже - покупке акций¦5 л. ПМК ¦5 л. ¦ ¦ ¦ ¦акционерами ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦36. ¦Журналы, книги учета работы с¦Пост. ¦10 л. ¦ ¦ ¦ ¦акциями и выдачи выписок из реестра¦ ¦ ¦ ¦ ¦ ¦акционеров ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦37. ¦Положения о долевой собственности,¦Пост. ¦10 л. ¦ ¦ ¦ ¦выпуске и распределении акций,¦ ¦ ¦ ¦ ¦ ¦ценных бумаг, образцы акций,¦ ¦ ¦ ¦ ¦ ¦проспект эмиссии акций ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦38. ¦Документы (подписные листы, заявки¦5 л. ПМК ¦5 л. ¦1 После ¦ ¦ ¦на приобретение акций,¦ ¦ ¦ утверждения ¦ ¦ ¦листы-подтверждения, карточки учета¦ ¦ ¦ ¦ ¦ ¦доходов акционеров и др.) по¦ ¦ ¦ ¦ ¦ ¦акционированию ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦39. ¦Штатные расписания учреждения,¦Пост. ¦10 л. ¦ ¦ ¦ ¦изменения к ним: ¦ ¦ ¦ ¦ ¦ ¦а) по месту разработки и¦10 л. ¦10 л. ¦ ¦ ¦ ¦утверждения; ¦ ¦ ¦ ¦ ¦ ¦б) в других учреждениях ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦40. ¦Окончательные проекты штатных¦3 г.1 ПМК ¦3 г. ¦1 После ¦ ¦ ¦расписаний; документы (справки,¦ ¦ ¦утверждения ¦ ¦ ¦предложения, заключения, переписка)¦ ¦ ¦ ¦ ¦ ¦по их разработке и изменению ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦41. ¦Штатные расстановки ¦75 л. ¦75 л. ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦42. ¦Положения, инструкции о правах и¦ ¦ ¦1 После замены ¦ ¦ ¦обязанностях должностных лиц: ¦ ¦ ¦новыми ¦ ¦ ¦а) по месту разработки и¦Пост. ¦3 г.1 ¦ ¦ ¦ ¦утверждения; ¦ ¦ ¦ ¦ ¦ ¦б) в других учреждениях ¦3 г. 1 ¦3 г.1 ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦43. ¦Приемо-сдаточные акты; приложения к¦Пост. ¦6 л.1 ¦1 После смены ¦ ¦ ¦ним (за исключением¦ ¦ ¦должностного, ¦ ¦ ¦инвентаризационных документов),¦6 л.1 ¦6 л.1 ¦материально-ответ-¦
¦ ¦составленные при смене: ¦ ¦ ¦ственного лица ¦ ¦ ¦а) руководителя учреждения; ¦ ¦ ¦ ¦ ¦ ¦б) должностных ответственных и¦ ¦ ¦ ¦ ¦ ¦материально ответственных лиц ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦44. ¦Документы (доклады, положения о¦Пост. ¦5 л. ¦ ¦ ¦ ¦правопреемственности, отчеты,¦ ¦ ¦ ¦ ¦ ¦справки, акты, заключения) о¦ ¦ ¦ ¦ ¦ ¦реорганизации, переименовании¦ ¦ ¦ ¦ ¦ ¦учреждения ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦45. ¦Документы (протоколы, акты, балансы,¦Пост. ¦5 л. ¦ ¦ ¦ ¦заключения, уведомления, решения¦ ¦ ¦ ¦ ¦ ¦судов, выписки из государственного¦ ¦ ¦ ¦ ¦ ¦реестра и др.) о ликвидации¦ ¦ ¦ ¦ ¦ ¦учреждения ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦46. ¦Документы (информации, справки,¦Пост. ¦10 л. ¦ ¦ ¦ ¦сводки, сведения, докладные записки)¦ ¦ ¦ ¦ ¦ ¦по основной отраслевой¦ ¦ ¦ ¦ ¦ ¦(специфической) деятельности¦ ¦ ¦ ¦ ¦ ¦учреждения ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦47. ¦Документы (информации, справки,¦5 л. ПМК ¦5 л. ¦ ¦ ¦ ¦сводки, докладные записки) по¦ ¦ ¦ ¦ ¦ ¦отраслевой (специфической)¦ ¦ ¦ ¦ ¦ ¦деятельности учреждения ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦48. ¦Переписка по организационным¦10 л. ПМК ¦5 л. ¦ ¦ ¦ ¦вопросам деятельности, в том числе о¦ ¦ ¦ ¦ ¦ ¦регистрации, лицензировании,¦ ¦ ¦ ¦ ¦ ¦аккредитации, аттестации,¦ ¦ ¦ ¦ ¦ ¦сертификации, приватизации,¦ ¦ ¦ ¦ ¦ ¦акционировании ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦49. ¦Документы (аналитические обзоры,¦Пост. 1 ¦5 л. ¦1 По оперативно- ¦ ¦ ¦доклады, справки, сводки, докладные¦ ¦ ¦хозяйственным ¦ ¦ ¦записки) об основной деятельности,¦ ¦ ¦вопросам - 6 л. ¦ ¦ ¦представляемые в органы¦ ¦ ¦ПМК ¦ ¦ ¦государственной власти и управления,¦ ¦ ¦ ¦ ¦ ¦местного самоуправления, вышестоящие¦ ¦ ¦ ¦ ¦ ¦учреждения ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦50. ¦Документы (доклады, обзоры, сводки,¦5 л. ПМК ¦5 л. ¦ ¦ ¦ ¦справки), представляемые¦ ¦ ¦ ¦ ¦ ¦структурными подразделениями¦ ¦ ¦ ¦ ¦ ¦руководству учреждения ¦ ¦ ¦ ¦ +------+------------------------------------+--------------+--------------+------------------¦ ¦51. ¦Документы (справки, докладные¦5 л. ПМК ¦5 л. ¦ ¦ ¦ ¦записки, перечни вопросов,¦ ¦ ¦ ¦ ¦ ¦рассмотренных коллегиальными и¦ ¦ ¦ ¦ ¦ ¦исполнительными органами, планы,¦ ¦ ¦ ¦ ¦
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