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RESOLUTION OF COUNCIL OF MINISTERS OF THE REPUBLIC OF BELARUS

of February 25, 2010 No. 270

About procedure for maintaining databank about the citizens of the Republic of Belarus who are constantly living outside the Republic of Belarus

(as amended of the Resolution of Council of Ministers of the Republic of Belarus of 27.08.2021 No. 490)

Based on part five of article 21 of the Law of the Republic of Belarus of September 20, 2009 "About procedure for departure from the Republic of Belarus and entry into the Republic of Belarus of citizens of the Republic of Belarus" the Council of Ministers of the Republic of Belarus DECIDES: No. 49-Z

1. Approve Regulations on procedure for maintaining databank on the citizens of the Republic of Belarus who are constantly living outside the Republic of Belarus it (is applied).

2. Provide to the Ministry of Foreign Affairs inclusion in databank about the citizens of the Republic of Belarus who are constantly living outside the Republic of Belarus, the information about the citizens of the Republic of Belarus staying on the consular registry in diplomatic representations and consular establishments of the Republic of Belarus.

3. This resolution becomes effective from the date of entry into force of the Law of the Republic of Belarus of September 20, 2009 "About procedure for departure from the Republic of Belarus and entry into the Republic of Belarus of citizens of the Republic of Belarus" (The national register of legal acts of the Republic of Belarus, 2009, No. 235, 2/1601).

Prime Minister of the Republic of Belarus

S. Sidorsky

Approved by the Resolution of Council of Ministers of the Republic of Belarus of February 25, 2010 No. 270

Regulations on procedure for maintaining databank on the citizens of the Republic of Belarus who are constantly living outside the Republic of Belarus

Chapter 1. General provisions

1. This Provision determines procedure for maintaining databank about citizens of the Republic by This Provision the procedure for maintaining databank about the citizens of the Republic of Belarus who drew up departure for permanent residence (drew up permanent residence) outside the Republic of Belarus and the citizens staying on the consular registry constantly living outside the Republic of Belarus (further – citizens) is determined.

The databank about citizens is used for accounting of the citizens of the Republic of Belarus who are constantly living outside the Republic of Belarus.

2. In this Provision the following main terms and their determinations are applied:

databank about citizens (further – databank) – the information and technical system including set brought by diplomatic representations and consular establishments of the Republic of Belarus (further – foreign institutions) the information about citizens;

maintaining databank – action of employees of foreign institutions for introduction, storage, updating, exception, use and protection of information about citizens;

record in databank – the information about the citizen containing in databank;

protection of the data containing in databank – the activities of the Ministry of Foreign Affairs directed to prevention of unauthorized intervention in process of maintaining databank, including attempts of illegal access to these data, their blockings, distribution, misstatement, destruction, and also other wrongful acts concerning these data.

3. For the purpose of maintaining the databank Ministry of Foreign Affairs:

provides functioning of databank and protection of the data containing in it;

determines classification system of the data on citizens entered in databank;

exercises control of maintaining databank and observance of procedure for introduction in it of information about citizens;

determines requirements to the electronic documents used for maintaining databank;

provides storage of electronic copies of databank and updating of the information about citizens containing in them.

Chapter 2. Procedure for entering of information about citizens into databank

4. Entering of records into databank is performed by foreign institutions with use of subsystem "Nationality" of the specialized hardware and software system intended for automation of consular activities (AS "Consul").

5. When entering into databank of information about citizens of each record the sequence number is automatically assigned, and also date of statement of the citizen on consular accounting of the citizens who are constantly living outside the Republic of Belarus (further – statement on consular accounting), and the name of foreign institution in which statement on consular accounting is performed is specified.

The databank contains the following information about the citizen:

surname, own name, middle name (in the presence) the citizen in Russian;

surname, own name, middle name (in the presence) the citizen in Belarusian;

surname, own name of the citizen in Latin transliteration;

birth date;

floor;

marital status;

birthplace (country, area, area, settlement);

education;

specialty;

place of employment (studies);

state of permanent residence;

the residential address in the state of permanent residence;

phone in the state of permanent residence;

passport of the citizen of the Republic of Belarus or ID card of the citizen of the Republic of Belarus and biometric passport of the citizen of the Republic of Belarus (type, series (in the presence), number, date of issue, effective period, body of issue);

identification number.

6. Responsibility for completeness of the data on the citizen entered in databank and their compliance to information provided by the citizen is born by the employee of foreign institution to which job responsibilities statement and (or) removal of citizens from consular accounting belong.

Chapter 3. Updating of information about citizens in databank and their exception of databank

7. When updating information about citizens in databank new data on citizens are entered, and the previous data are destroyed.

8. The exception of information about citizens of databank is performed in cases:

returns of the citizen to permanent residence to the Republic of Belarus;

terminations of nationality of the Republic of Belarus;

death of the citizen.

At the same time in databank date and the basis of exception of information about the citizen of databank are specified.

In case of exception of information about citizens of databank they are not destroyed and can be read by the head consular department, foreign institutions, and also the state bodies specified in Item 9 of this provision.

Chapter 4. Access to databank

9. Access to data of databank is provided to the Ministry of Internal Affairs, Committee for State Security and Operational analytical center in case of the President of the Republic of Belarus.

10. The information from databank can be provided to state bodies and other organizations in the cases established by the legislation based on written requests.

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