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RESOLUTION OF COUNCIL OF MINISTERS OF THE REPUBLIC OF BELARUS

of February 25, 2010 No. 270

About procedure for maintaining databank

(as amended on 20-11-2023)

Based on part five of article 21 of the Law of the Republic of Belarus of September 20, 2009 "About procedure for departure from the Republic of Belarus and entry into the Republic of Belarus of citizens of the Republic of Belarus" the Council of Ministers of the Republic of Belarus DECIDES: No. 49-Z

1. Approve Regulations on procedure for maintaining databank on the citizens of the Republic of Belarus who drew up departure for permanent residence (drew up permanent residence) outside the Republic of Belarus and temporarily staying outside the Republic of Belarus it (is applied).

2. Provide to the Ministry of Foreign Affairs inclusion in databank about the citizens of the Republic of Belarus who drew up departure for permanent residence (drew up permanent residence) outside the Republic of Belarus and temporarily staying outside the Republic of Belarus, the information about the citizens of the Republic of Belarus staying in diplomatic representations and consular establishments on the consular registry of the citizens of the Republic of Belarus who drew up departure for permanent residence (drew up permanent residence) outside the Republic of Belarus and also on consular accounting of the citizens of the Republic of Belarus who are temporarily staying outside the Republic of Belarus.

3. This resolution becomes effective from the date of entry into force of the Law of the Republic of Belarus of September 20, 2009 "About procedure for departure from the Republic of Belarus and entry into the Republic of Belarus of citizens of the Republic of Belarus" (The national register of legal acts of the Republic of Belarus, 2009, No. 235, 2/1601).

Prime Minister of the Republic of Belarus

S. Sidorsky

Approved by the Resolution of Council of Ministers of the Republic of Belarus of February 25, 2010 No. 270

Regulations on procedure for maintaining databank on the citizens of the Republic of Belarus who drew up departure for permanent residence (drew up permanent residence) outside the Republic of Belarus and temporarily staying outside the Republic of Belarus

Chapter 1. General provisions

1. This Provision determines procedure for maintaining databank about the citizens of the Republic of Belarus who drew up departure for permanent residence (drew up permanent residence) outside the Republic of Belarus and temporarily staying outside the Republic of Belarus which stay on the consular registry of the citizens of the Republic of Belarus who drew up departure for permanent residence (drew up permanent residence) outside the Republic of Belarus (further - permanent consular accounting), and also on consular accounting of the citizens of the Republic of Belarus who are temporarily staying outside the Republic of Belarus (further - temporary consular accounting) (further - citizens).

The databank about citizens is used for accounting of the citizens of the Republic of Belarus who drew up departure for permanent residence (drew up permanent residence) outside the Republic of Belarus, and also the citizens of the Republic of Belarus who are temporarily staying outside the Republic of Belarus.

2. In this Provision the following main terms and their determinations are applied:

databank about citizens (further – databank) – the information and technical system including set brought by diplomatic representations and consular establishments of the Republic of Belarus (further – foreign institutions) the information about citizens;

maintaining databank – action of employees of foreign institutions for introduction, storage, updating, exception, use and protection of information about citizens;

record in databank – the information about the citizen containing in databank;

protection of the data containing in databank – the activities of the Ministry of Foreign Affairs directed to prevention of unauthorized intervention in process of maintaining databank, including attempts of illegal access to these data, their blockings, distribution, misstatement, destruction, and also other wrongful acts concerning these data.

3. For the purpose of maintaining the databank Ministry of Foreign Affairs:

provides functioning of databank and protection of the data containing in it;

determines classification system of the data on citizens entered in databank;

exercises control of maintaining databank and observance of procedure for introduction in it of information about citizens;

provides storage of electronic copies of databank and updating of the information about citizens containing in them.

Chapter 2. Procedure for entering of information about citizens into databank

4. Entering of records into databank is performed by foreign institutions with use of subsystem "Nationality" of the specialized hardware and software system intended for automation of consular activities (AS "Consul").

5. When entering into databank of information about citizens of each record the sequence number is automatically assigned, and also are specified date of statement of the citizen permanent or temporary consular accounting, the name of foreign institution in which statement on permanent or temporary consular accounting is performed.

The databank contains the following information about the citizen:

surname, own name, middle name (in the presence) the citizen in Russian;

surname, own name, middle name (in the presence) the citizen in Belarusian;

surname, own name of the citizen in Latin transliteration;

birth date;

floor;

marital status;

birthplace (country, area, area, settlement);

education;

specialty;

place of employment (studies);

state of permanent residence or temporary stay;

the residential address in the state of permanent residence or temporary stay;

phone in the state of permanent residence or temporary stay;

passport of the citizen of the Republic of Belarus or ID card of the citizen of the Republic of Belarus and biometric passport of the citizen of the Republic of Belarus (type, series (in the presence), number, date of issue, effective period, body of issue);

identification number.

6. Responsibility for completeness of the data on the citizen entered in databank and their compliance to information provided by the citizen is born by the employee of foreign institution to which job responsibilities conducting consular accounting belongs.

Chapter 3. Updating of information about citizens in databank and their exception of databank

7. When updating information about citizens in databank new data on citizens are entered.

8. The exception of information about citizens of databank is performed in cases:

returns of the citizen to permanent residence to the Republic of Belarus;

terminations of nationality of the Republic of Belarus;

death of the citizen.

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