ORDER OF THE GOVERNMENT OF THE RUSSIAN FEDERATION

of June 15, 2009 No. 477

About approval of Rules of clerical work in federal executive bodies

According to article 11 of the Federal law "About Information, Information Technologies and on Information Security" Government of the Russian Federation decides:

1. Approve the enclosed Rules of clerical work in federal executive bodies.

2. State Item 11.1 of Standard regulations of the interaction of federal executive bodies approved by the order of the Government of the Russian Federation of January 19, 2005 N 30 (The Russian Federation Code, 2005, N 4, Art. 305; 2009, N 12, the Art. 1429), in the following edition:

"11.1. The clerical work in federal executive bodies is performed according to the Rules of clerical work in federal executive bodies approved by the order of the Government of the Russian Federation of June 15, 2009 N 477. On the basis of the specified Rules federal executive bodies in coordination with federal executive body in the field of archiving publish instructions on clerical work.".

3. State Items 2.38 and 2.39 of the Standard regulations of the internal organization of federal executive bodies approved by the order of the Government of the Russian Federation of July 28, 2005 N 452 (The Russian Federation Code, 2005, N 31, the Art. 3233), in the following edition:

"2.38. The clerical work in federal executive body is performed according to the Rules of clerical work in federal executive bodies approved by the order of the Government of the Russian Federation of June 15, 2009 N 477. On the basis of the specified Rules the federal executive body in coordination with federal executive body in the field of archiving publishes the instruction on clerical work.

Work with classified documents, shifrotelegramma, other documents of limited access, and also processing of classified and other information of limited access are performed according to special instructions.

2.39. The organization and record keeping in federal executive body are performed by structural division of federal executive body to which functions on record keeping, and also persons responsible for record keeping in other structural divisions of federal executive body are assigned.".

4. To Federal Archival Agency till January 1, 2010 to approve methodical recommendations about development of instructions on clerical work in federal executive bodies.

Approved by the Order of the Government of the Russian Federation of June 15, 2009 No. 477

Rules of clerical work in federal executive bodies

I. General provisions

1. These rules establish single procedure for clerical work in federal executive bodies.

2. Action of these rules does not extend to the organization of work with the documents containing the state secret.

3. The federal executive body on the basis of these rules taking into account conditions and specifics of the activities develops the instruction on clerical work approved by the head of federal executive body in coordination with federal executive body in the field of archiving.

II. Terms and determinations

4. For the purposes of these rules the following terms and determinations are used:

"documentation" - fixing of information on material carriers in accordance with the established procedure;

"clerical work" - the activities providing creation of official documents and the organization of work with them in federal executive bodies;

"document" - the official document created by state body, local government body, legal entity or physical person, which is drawn up in accordance with the established procedure and included in document flow of federal executive body;

"document flow" - movement of documents from the moment of their creation or obtaining before completion of execution, the room in case and (or) sendings;

"document detail" - the document element necessary for its registration and the organization of work with it;

"the original of the document" - the first or single copy of the document;

"the copy of the document" - the document which is completely reproducing information of the original of the document and its external signs, not having legal force;

"registration of the document" - assignment to the document of registration number, entering of data on the document into the registration accounting form;

"the nomenclature of cases" - the systematized list of headings put with indication of terms of their storage;

"case" - the set of documents or the separate document relating to one question or the site of activities of federal executive body;

"service of clerical work" - structural division to which functions on record keeping, and also persons responsible for record keeping in other structural divisions are assigned;

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