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RESOLUTION OF THE CABINET OF MINISTERS OF UKRAINE

of August 8, 2007 No. 1004

About conducting examination of value of documents

(as amended on 19-10-2016)

The Cabinet of Ministers of Ukraine decides:

1. Approve applied:

Procedure for education and activities of the commissions on conducting examination of value of documents;

Procedure for reference of documents of National Archive Fund to unique, their accounting and storage.

2. Declare invalid the resolution of the Cabinet of Ministers of Ukraine of November 16, 2002 No. 1739 "Some questions of forming and functioning of National Archive Fund" (The Official Bulletin of Ukraine, 2002, No. 47, the Art. 2127).

Prime Minister of Ukraine

V. Yanukovych

Approved by the Resolution of the Cabinet of Ministers of Ukraine of August 8, 2007, No. 1004

Procedure for education and activities of the commissions on conducting examination of value of documents

General part

1. This Procedure determines the procedure of formation of the commissions on conducting examination of value of documents and the organization of their activities.

2. Terms which are used in this Procedure have the following value:

examination of value of documents - comprehensive study of documents for the purpose of their entering into National Archive Fund or withdrawals from it, carrying out money value of documents of marked-out Fund, their reference to unique and establishments of storage durations of documents which are not subject to entering into Fund;

completing zone - administrative and territorial unit in which there are legal entities and physical persons, and (or) the sphere of the public relations to which powers of the Public Records Office extend (archives department district, district in Kiev and Sevastopol the state administrations, city council);

sources of forming of National Archive Fund legal entities or physical persons, being obrazovatel or owners of documents of Fund.

3. Expertize of value of documents is carried out expert and expert survey boards with participation of the owner of documents or person authorized by it.

4. Entering of documents into National Archive Fund is performed based on the decision of expert survey board on approval of the description of cases of permanent storage and its approval in the established Ukrgosarkhivy procedure.

5. Withdrawal from National Archive Fund of documents is carried out according to the decision of expert survey board approved with the Central expert survey board Goszhkomarkhiva.

From National Archive Fund only doublet documents (the replicated copies of one document, identical on content, which are stored in one archive organization), documents of temporary storage durations, and also documents which document information is lost can be withdrawn.

6. It is forbidden:

1) to destroy documents without preliminary conducting examination of their value;

To withdraw 2) from National Archive Fund documents:

created during the period till 1946;

based on confidentiality or privacy of information which contains in them, on political or ideological reasonings.

Principles and criteria of determination of value of documents

7. Expertize of value of documents is carried out by such principles:

objectivity - evaluating documents based on impartial approach;

historicism - accounting of feature of time and the place of creation of documents, general historical context;

thoroughness and complexity - studying of the relevant documents taking into account their place in complex of other documents.

8. Expertize of value of documents is carried out by such criteria:

origin - functional purpose of the legal entity (fondosozdatel), value of physical person (fondosozdatel) in lives of society, time and the place of creation of the document;

content - the importance of information which contains in the document (uniqueness and typicalness), its repeating in other documents, document type, originality;

external signs - form of fixing and transfer of content, assurance and features of execution of the document, condition of its safety.

 

Formation of the commissions on conducting examination of value of documents

9. For the organization of work on examination of value of documents the commissions on conducting examination of value of documents which treat are formed:

Central expert survey board Ukrgosarkhiva;

expert survey boards of the central and industry Public Records Offices, National academy of Sciences, the Public Records Office of the Autonomous Republic of Crimea, the Public Records Offices of areas, of Kiev and Sevastopol (further - expert survey boards);

commissions of experts of archives departments district, district in Kiev and Sevastopol the state administrations, city councils, and also commissions of experts of state bodies, local government bodies, companies, organizations and organizations irrespective of pattern of ownership, associations of citizens, the religious organizations (further - commissions of experts);

share procurement commissions of the museums which are in the state-owned or utility property (daleefondovo-procurement commissions);

expert valuation committees of libraries which are in the state-owned or utility property (further expert valuation committees).

10. Regulations on the commissions on conducting examination of value of documents and their structure claim:

1) Regulations on the Central expert checking commission Ukrgosarkhiva is Minister of Justice, and structure of said commission - the Chairman Ukrgosarkhiva;

2) expert survey board of the central Public Records Office - the head of archive;

3) expert survey board of the industry Public Records Office - the head of the relevant central executive body in coordination with the Chairman Ukrgosarkhiva;

4) expert survey board of National academy naukprezidium National academy of Sciences in coordination with the Chairman Goszhkomarkhiva;

5) expert survey board of the Public Records Office of the Autonomous Republic of Crimea, the Public Records Office of area, of Kiev and Sevastopol - the head of archive;

6) commission of experts of archives department district, district in Kiev and Sevastopol the state administrations, city council - the head of department;

7) commission of experts of state body, local government body, the state and utility company, organization, the organization - the head of body (the company, organization, the organization);

8) commission of experts of consolidation of citizens, the religious organization, and also the company, organization and the organization founded on private pattern of ownership - the head (governing body) of the company (organization, the organization) taking into account recommendations Ukrgosarkhiva;

9) share and purchasing, expert and estimative komissiirukovoditel of the museum, library in coordination with Ministry of culture and taking into account recommendations Ukrgosarkhiva.

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