I.O'S ORDER. MINISTER OF EMERGENCY SITUATIONS OF THE REPUBLIC OF KAZAKHSTAN

of June 15, 2023 No. 324

About approval of Rules of preparation and submission of reports on availability and movement of material values of the state material reserve

According to subitem 262-1) of Item 16 of the Regulations on the Ministry of Emergency Situations of the Republic of Kazakhstan approved by the order of the Government of the Republic of Kazakhstan of October 23, 2020 No. 701, I ORDER:

1. Approve the enclosed Rules of preparation and submission of reports on availability and movement of material values of the state material reserve.

2. To provide to committee on the state material reserves of the Ministry of Emergency Situations of the Republic of Kazakhstan:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) placement of this order on Internet resource of the Ministry of Emergency Situations of the Republic of Kazakhstan;

3) within ten working days after state registration of this order in the Ministry of Justice of the Republic of Kazakhstan submission to Legal department of the Ministry of Emergency Situations of the Republic of Kazakhstan of data on execution of the actions provided by subitems 1) and 2) of this Item.

3. To impose control of execution of this order on the supervising vice-Minister of Emergency Situations of the Republic of Kazakhstan.

4. This order becomes effective after ten calendar days after day of its first official publication.

Approved by the Order of the acting minister on emergency situations of the Republic of Kazakhstan of June 15, 2023 No. 324

Rules of preparation and submission of reports on availability and movement of material values of the state material reserve

Chapter 1. General provisions

1. These rules of preparation and submission of reports on availability and movement of material values of the state material reserve (further – Rules) are developed according to subitem 262-1) of Item 16 of the Regulations on the Ministry of Emergency Situations of the Republic of Kazakhstan approved by the order of the Government of the Republic of Kazakhstan of October 23, 2020 No. 701 and establish procedure for preparation and submission of reports on availability and movement of material values of the state material reserve.

2. Material values of the state material reserve, irrespective of the place of their storage, are republican property.

3. In these rules the following concepts are used:

1) the report – form of reporting documentation of authorized body, the state bodies having mobilization tasks, storage Items which reflects availability and movement of material values of the state material reserve;

2) department in the field of the state material reserve of the authorized body performing management of system of the state material reserve (further – department) – the structural division performing realizable functions in the field of the state material reserve;

3) the subordinated organization of system of the state material reserve (further – the subordinated organization) – the legal entity performing forming and storage of material values of the state material reserve;

4) state body – the central executive body performing mobilization task or from which the mobilization task is removed;

5) Items of storage of material values of the state material reserve (further – storage Items) – the legal entities performing storage of material values of the state material reserve and rendering the services connected with storage on contractual basis.

Chapter 2. Procedure for preparation and submission of reports on availability and movement of material values of the state material reserve, except for mobilization reserve

4. By preparation of the report on availability and movement of material values of the state material reserve Items of storage or the subordinated organization carry monthly out inventory count of material values of the state material reserve.

5. For carrying out inventory count the order of the head of Item of storage or the subordinated organization creates inventory-taking group, terms of the beginning and the end of inventory count are established.

The inventory-taking group is created from workers of Item of storage or the subordinated organization, includes the chief accountant (in the presence) and is headed by the head of Item of storage and the subordinated organization.

6. Inventory count is carried out by inventory-taking group only en banc. Check of the actual availability of material values is made with direct participation of responsible persons.

7. Availability of material values in case of inventory count is determined by obligatory calculation, weighing, measurement. Determination of mass (weight or amount) of bulk materials is allowed to be carried out based on measurements and technical calculations about what in inventories the corresponding mark becomes.

Data on the actual availability of objects of accounting register in inventory registers (collation sheets) or inventory reports (further – inventories).

8. Inventories are constituted in form, according to appendix 1 to these rules, in duplicate separately in the locations of material values and responsible persons responsible for their safety.

Inventories are signed by the chairman and all members of inventory-taking group. At the end of the inventory responsible persons give the receipt confirming check with inventory-taking group of material values at their presence on absence to members of inventory-taking group of any claims and acceptance of the material values listed in the inventory on safe custody.

On the values which became useless the separate inventory register is constituted. In the protocol of inventory-taking group they are noted separately with indication of the reasons of their spoil and/or persons, guilty of it.

9. Inventories are filled in manually or by means of the computer equipment, without erasures and blots.

On each page of the inventory the number of sequence numbers of material values and general result of number of values in the natural indicators which are written down on this page regardless of in what units of measure (in pieces, kilograms, meters) these values are shown are specified by copy-book.

Error correction is made in all copies of inventories by deletion of the wrong record and putting down over the crossed-out data of the correct records. Corrections shall be stipulated and signed all members of inventory-taking group and responsible persons.

In inventories it is not allowed to leave the blank lines. On the last sheets of inventories in the blank lines crossed out sections are put.

10. Upon termination of inventory count one copy of the drawn-up inventories is given in accounting service of Item of storage or the subordinated organization for check, identification and recognition of results of inventory count, and the second copy remains at the responsible person.

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