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It is registered

Ministry of Justice of Ukraine

September 5, 2022

No. 1009/38345

ORDER OF THE MINISTRY OF JUSTICE OF UKRAINE

of September 3, 2022 No. 3734/5

About streamlining of the relations on state registration of the birth in the conditions of warlike situation

According to Items 3, 10 Regulations on the Ministry of Justice of Ukraine, the Cabinet of Ministers of Ukraine approved by the resolution of July 02, 2014 No. 228, for the purpose of ensuring carrying out state registration of the birth by bodies of state registration of acts of civil status in the conditions of warlike situation

I ORDER:

1. Determine that in the conditions of warlike situation and within one year from the date of its termination or cancellation state registration of the birth of physical person and its origin is carried out taking into account the following features:

1) state registration of the birth of physical person and its origin which birth occurred during action of warlike situation in limits of the administrative and territorial unit included in the list of administrative and territorial units approved by the Ministry of Justice of Ukraine within which access for users to unified and state registers which holder is the Ministry of Justice of Ukraine, in the conditions of warlike situation stops and within which department of state registration of acts of civil status in connection with temporary occupation of the territory of Ukraine by the Russian Federation, state registration of the birth of physical person and its origin is not carried out can be made according to the statement for state registration of the birth constituted in any form, the electronic copy (the scanned copy, photocopy) of which together with the electronic copies (scanned by copies photocopies) the medical document which according to the legislation is the basis for carrying out state registration of the birth (further - the medical document on the birth) and other documents necessary for such registration, goes to the e-mail address of department of state registration of acts of civil status in the Chernivtsi region of Management of state registration of Southwest interregional management of the Ministry of Justice of Ukraine (Ivano-Frankivsk).

The statement for state registration of the birth shall contain data relatively:

child (surname, own name and (in the presence) middle name, floor, birth date, birthplace);

mother and the father (surname, own name and (in the presence) middle name, birth date, nationality, the registered residence (in the presence), details of the passport or passport identity document). In case of the child's birth at mother who is not married in cases, when there is no the joint statement of parents, statements of the father or the judgment, concerning the father are specified in the statement for state registration of the birth only his name and middle name.

In case parents of the child are not married among themselves, the application for state registration of the birth signed by them is considered their joint statement on recognition of paternity.

If the application for state registration of the birth is submitted not by parents of the child or one of them, the information about the applicant (surname, own name and (in the presence) middle name, details of the passport or passport identity document) is in addition specified.

The received documents go to the department of state registration of acts of civil status determined by the order of Southwest interregional management of the Ministry of Justice of Ukraine (Ivano-Frankivsk) for creation of the birth record in electronic form and on papers without introduction of data concerning it assembly record in the State register of acts civil citizens (further - the Register).

The certificate of birth is drawn up in day of creation of the birth record and remains in department of state registration of acts of civil status, its scanned copy is sent to the applicant on the e-mail address and the procedure for further receipt of the original certificate about the birth and in cases, stipulated by the legislation, statements from the Register is explained.

Receive the certificate of birth and in cases, stipulated by the legislation, the statement from the Register the applicant, the child's parents (one of them), close relatives of the child (the brother, the sister, the grandfather, the woman, the aunt, the uncle) or their representatives in case of submission of the power of attorney certified according to the Law of Ukraine "About notariate" or the document certifying powers of such representative according to the Law of Ukraine "About legal profession and lawyer activities" have the right. In case of presentation by the lawyer of the order the copy of the agreement on rendering legal assistance certified of the procedure established by the legislation is surely attached to it.

If parents of the child are not married among themselves and state registration of the birth is carried out based on the application for state registration of the birth signed by them which is their joint statement on recognition of paternity, such persons shall address personally to department of state registration of acts of civil status for receipt of the certificate of birth.

Issue of the certificate of birth and in cases, stipulated by the legislation, statements from the Register is performed by any department of state registration of acts of civil status within administrative and territorial unit which is not included in the list of administrative and territorial units approved by the Ministry of Justice of Ukraine within which access for users to unified and state registers which holder is the Ministry of Justice of Ukraine, in the conditions of warlike situation, according to the statement for issue of the certificate constituted in any form on condition of provision of the original of the medical document on the birth based on which state registration of the birth, after entering of data of assembly record into the Register according to the procedure, stipulated in Item 4.5 Sections IV of the Instruction for maintaining the State register of acts of civil status of citizens is carried out stops Ukraine approved by the order of the Ministry of Justice of July 24, 2008 No. 1269/5, registered in the Ministry of Justice of Ukraine on July 25, 2008 for No. 691/15382 (except entering into the Register of the mark "Archival").

The department of state registration of acts of civil status of the place of the address of person instantly with use of functionality of the Register sends inquiry to department of state registration of acts of civil status which constitutes the corresponding birth record, with request to send the certificate of birth and to enter data of assembly record in the Register to which electronic copies (the scanned copies, photocopies) statements for issue of the certificate and the submitted medical document on the birth are attached.

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