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It is registered

Ministry of Justice of Ukraine

June 17, 2022

No. 674/38010

ORDER OF THE MINISTRY OF JUSTICE OF UKRAINE

of June 16, 2022 No. 2512/5

Some questions of the organization of work of departments of state registration of acts of civil status in the conditions of warlike situation

According to Item 10 of the Regulations on the Ministry of Justice of Ukraine approved by the resolution of the Cabinet of Ministers of Ukraine of July 2, 2014 No. 228, for the purpose of ensuring filling of the State register of acts of civil status of citizens in the conditions of martial law imposed by the Presidential decree of Ukraine of February 24, 2022 No. 64 "About introduction of warlike situation in Ukraine", the approved Law of Ukraine of February 24, 2022 No. 2102-IX of PRIKAZYVAYU:

1. To chiefs of Southeast interregional management of the Ministry of Justice (Dnieper), the Southern interregional management of the Ministry of Justice (Odessa), East interregional management of the Ministry of Justice (Kharkiv), Northeast interregional management of the Ministry of Justice (Sumy) on permanent basis before recovery to provide to subordinate departments of state registration of acts of civil status of access to the State register of acts of civil status of citizens:

1) production of state registration of acts of civil status by subordinate departments which constitute assembly records of civil status without use of the State register of acts of civil status of citizens, no later than the next working day from the date of creation of the corresponding assembly records of their electronic copies (the scanned copies, photocopies);

2) urgent transfer by electronic means of communication of 1 this Item of electronic copies (the scanned copies, photocopies) of assembly records of civil status made according to the subitem:

to department of state registration of acts of civil status in the Zaporizhia region of Management of state registration of Southeast interregional management of the Ministry of Justice (Dnieper) - rather assembly records of civil status, the acts of civil status which are drawn up by departments of state registration in the Zaporizhia region;

To the central department of state registration of acts of civil status of Management of state registration of the Southern interregional management of the Ministry of Justice (Odessa) - rather assembly records of civil status, the acts of civil status which are drawn up by departments of state registration in the Nikolaev region;

To the central department of state registration of acts of civil status of Management of state registration of East interregional management of the Ministry of Justice (Kharkiv) - rather assembly records of civil status, the acts of civil status which are drawn up by departments of state registration in the Donetsk, Luhansk and Kharkiv regions;

to department of state registration of acts of civil status in Poltava region Managements of state registration of Northeast interregional management of the Ministry of Justice (Sumy) - rather assembly records of civil status, the acts of civil status which are drawn up by departments of state registration in the Kherson region;

3) no later than the next working day from the date of receipt of state registration of acts of civil status of the managements of state registration by departments determined in the subitem 2 presents of Item, introduction based on electronic copies (the scanned copies, photocopies) of the assembly records of civil status made according to the subitem of 1 this Item, data which contain in them in State the register of acts of civil status of citizens.

2. Determine that:

1) electronic copies (the scanned copies, photocopies) assembly records of civil status, the acts of civil status which are drawn up by departments of state registration without use of the State register of acts of civil status of citizens, since February 24, 2022 before entry into force of this order, are made and transferred according to subitems 1 and 2 of Item 1 of this order within five working days from the date of entry into force of this order, and introduction based on such electronic copies (the scanned copies, photocopies) of data into the State register of acts of civil status of citizens is performed according to the subitem 3 of Item 1 of this order within 11 working days from the date of receipt of electronic copies (the scanned copies, photocopies) of assembly records of civil status;

2) the electronic copy (the scanned copy, photocopy) of assembly record of civil status is made in the PDF format by one file and shall be suitable for perception of its content;

3) transfer of electronic copies (the scanned copies, photocopies) of assembly records of civil status is performed with use of system of electronic interaction of executive bodies, and in case of lack of the corresponding technical capabilities - by means of e-mail;

4) transfer of electronic copies (the scanned copies, photocopies) of assembly records of civil status is performed with imposing of the qualified digital signature of the corresponding employee of department of state registration of acts of civil status;

5) production and transfer according to subitems 1 and 2 of Item 1 and the subitem 1 of Item 2 of this order of electronic copies (the scanned copies, photocopies) of assembly records of civil status in the absence of technical capabilities is performed from the date of when such technical capabilities appear, taking into account the terms determined by this order;

6) the departments of state registration of acts of civil status of management of state registration determined in the subitem 2 of Item 1 of this order notify by electronic means of communication departments of state registration of acts of civil status which constitute assembly records of civil status without use of the State register of acts of civil status of citizens, about entering of data of assembly records into this register for putting down of mark in assembly records of civil status in the paper form provided by subitem 2.1.4 of Item 2.1 of the Section II of the Instruction for maintaining the State register of acts of civil status of citizens approved by the order of the Ministry of Justice of Ukraine of July 24, 2008 No. 1269/5, registered in the Ministry of Justice of Ukraine on July 25, 2008 for No. 691/15382.

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