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The document ceased to be valid since  September 20, 2018 according to Item 2 of the Resolution of Board of the National Bank of Ukraine of  September 14, 2018 No. 99

It is registered

Ministry of Justice of Ukraine

October 3, 2006

No. 1089/12963

RESOLUTION OF BOARD OF THE NATIONAL BANK OF UKRAINE

of September 12, 2006 No. 357

About approval of the Regulations on procedure for forming, storage and destruction of electronic archives in the National Bank of Ukraine and banks of Ukraine

(as amended of the Resolution of Board of the National Bank of Ukraine of 08.10.2010 No. 457)

According to article 66 of the Law of Ukraine "About banks and banking activity" and for the purpose of determination of procedure for forming, storage and destruction of electronic archives in the National Bank of Ukraine and banks of Ukraine the Board of the National Bank of Ukraine DECIDES:

1. Approve Regulations on procedure for forming, storages and destructions of electronic archives in the National Bank of Ukraine and banks of Ukraine it (is applied).

2. To department of informatization (A. S. Savchenko) after state registration in the Ministry of Justice of Ukraine to bring contents of this resolution to permission of central office, structural divisions and units, territorial administrations, educational institutions of the National Bank of Ukraine and banks of Ukraine for use in work.

3. To impose control over the implementation of this resolution on the vice-chairman of the National Bank of Ukraine P. M. Senishcha.

4. The resolution becomes effective in three months after state registration in the Ministry of Justice of Ukraine.

 

Chairman
V. S. Stelmakh

Approved by the Resolution of Board of the National Bank of Ukraine of September 12, 2006 No. 357

Regulations on procedure for forming, storage and destruction of electronic archives in the National Bank of Ukraine and banks of Ukraine

Chapter 1. General provisions

1.1. This Provision is developed according to the Laws of Ukraine "About National Archive Fund and archival organizations", "About electronic documents and electronic document management", "About the digital signature", "About information security in information and telecommunication systems", "About banks and banking activity", "About the National Bank of Ukraine", and also the Procedure for storage of electronic documents in archival organizations approved by the order of the State committee of archives of Ukraine of 25.04.2005 of N49 and registered in the Ministry of Justice of Ukraine 07.06.2005 behind N627/10907, and other regulatory legal acts concerning archiving.

1.2. This Provision regulates general rules of forming, accounting, use, storage and destruction of electronic archives (documents) created in central office, structural divisions and units, territorial administrations, educational institutions of the National Bank of Ukraine (further - National Bank) and banks of Ukraine, their branches, representations and departments (daleebankovsky organizations).

1.3. Storage durations of documents in electronic archives are determined by the List of documents which arise in activities of the National Bank of Ukraine and banks of Ukraine, with indication of storage durations, the approved resolution of Board of the National Bank of Ukraine of 08.12.2004 of N 601, registered in the Ministry of Justice of Ukraine 24.12.2004 for N1646/10245.

1.4. Banks of Ukraine develop own internal regulating documents according to rules of operational storage of electronic archives taking into account intra banking technology of processing of electronic documents based on this Provision.

1.5. Responsibility for observance of requirements of this Provision is conferred on bank institution.

1.6. In this Provision terms are used in the following value:

electronic archive - set organizational, software and hardware for preserving electronic documents and other data in electronic form;

electronic archive of software and hardware complex of automation of banking activity - electronic documents and data which are created by software and hardware complex during processing of electronic documents and messages in the electronic type structured by rules of this complex and can be reviewed and printed out by means of this complex;

electronic archive of payment system - electronic documents and data which are created by payment system and the automated workplaces during processing of electronic documents and messages in the electronic type structured by rules of this payment system and can be reviewed and printed out by means of this payment system.

Other terms which are used in this Provision have the values determined by the laws of Ukraine and regulatory legal acts concerning archiving.

Chapter 2. General rules of forming of electronic archives

2.1. Electronic archives are created by three methods:

are created of separate electronic documents which are formed in activities of bank institutions and in electronic cases;

by results of work of software and hardware complexes of automation of banking activity, including automation of clerical work and archiving;

by results of work of payment systems.

2.2. Forming of electronic archives from separate electronic documents which are formed in the course of activities of bank institutions is performed in such procedure:

a) electronic documents are created in electronic cases according to the approved nomenclature of cases of bank institution. The group and forming of electronic documents in cases are performed in the same order, as documents on papers;

b) the methodical management and control of forming of electronic documents in cases and their operational storage performs archival division of bank institution;

c) technical and technological storage conditions and uses of electronic documents of electronic archives are provided by division of information technologies.

2.3. Forming of electronic archives by results of work of software and hardware complexes on automation of banking activity is performed according to technology of work of these complexes in such procedure:

a) the structure and content of electronic archives by results of work of software and hardware complexes on automation of banking activity are determined by technology of work of these complexes and internal regulating documents of bank institution and regulatory legal acts of National Bank;

b) methodical management concerning forming of electronic archives by results of work of software and hardware complexes on automation of banking activity is performed by developers or experts who accompany work of these complexes;

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