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RESOLUTION OF THE CABINET OF MINISTERS OF THE AZERBAIJAN REPUBLIC

of December 26, 1996 No. 186

About approval of the Form and rules of creation of the service record of workers

(as amended on 05-03-2021)

According to the Order of the President of the Azerbaijan Republic "About application of the Law of the Azerbaijan Republic "About individual employment contracts (contracts)" of September 14, 1996 the No. 420 Cabinet of Ministers of the Azerbaijan Republic decides:

1. Approve the Provision "Form and rules of creation of the service record of workers" in the Azerbaijan Republic, prepared by the Ministry of Labour and Social Protection and approved with the adjacent organizations (appendix 1).

2. Approve form of the service record and its insert (the appendices 2,3).

 

Prime Minister of the Azerbaijan Republic

Artur Rasi-Zade

Appendix 1

Approved by the Resolution of the Cabinet of Ministers of the Azerbaijan Republic of December 26, 1996 No. 186

Regulations on forms and rules of creation of the service record of workers

1. General provisions

1.1. The service record is the main document confirming labor activity and working life of the worker.

1.2. The service record opens the employer for all workers working over 5 days in the place of the main work.

1.3. In case of employment the worker shows to the employer the service record and the document proving his identity. In case of primary conclusion of the labor agreement the service record is not required.

1.4. The labor agreement without presentation of the service record can be signed with persons having the status of the displaced person or refugee with foreign citizens and stateless persons (if the legislation does not provide other).

1.5. The procedure for production, filling, issue and storage of service records of citizens of the Azerbaijan Republic, foreign citizens and stateless persons, is regulated by the legislation of the Azerbaijan Republic and this Provision.

1.6. The service record - 10 cm x 14 cm in size in green cover.

The service record consists of 4 Sections: 1 Section - cover, 2 undressed - the title page, 3 Section - data on work, 4 razdelsvedeniye about award of pension.

2. Production and issue of service records

2.1. Production and issue of service records by the employer is performed by the Ministry of Labour and Social Protection of the population of the Azerbaijan Republic.

2.2. The question of assignment, the service records connected with production, is solved the Ministry of Finance of the Azerbaijan Republic.

3. Employment records

3.1. Employment records and the insert attached to it are made by the employer or in the cases established by the legislation, local organizations of the State employment agency in subordination of the Ministry of Labour and Social Protection of the population of the Azerbaijan Republic in state language of the Azerbaijan Republic (Azerbaijani).

3.2. In the service record the employer makes the following marks:

the surname, name, the worker's middle name (the surname, name and middle name of the worker is written completely), day, month, year of birth, education (including, unfinished complete average, secondary vocational or higher education), profession, specialty fit in based on supporting documents.

Data on acceptance of the worker for work, transfer to other work and release from work, are introduced with indication of date (day, month, year), according to the order giving the grounds on introduction of these entries in the employment contract.

In column 3 of the Section "Data on Work" full name of the employer in the form of heading is written. Under this heading in column 1 the sequence number of the made record, in column 2 - employment date of the worker is specified.

The name of work, profession or position, and also department, division, the site where the worker, with specific specifying of the category of compensation according to single scale of charges is appointed is entered in column 3.

The mark about work, profession or position to which the worker is accepted is made based on all-republican classification of working professions and positions of employees, single tariff reference books of specialties of working professions and positions of employees by the corresponding industries, and also other documents.

In case of change of the name of the legal entity - the employer, assignment of the new category to the worker and the employee, modification of the staff list; and positions, in clauses of labor conditions of change in the service record are performed according to the order (order) of the employer.

On the first page of the service record the worker assures the signature of the information about himself.

In data on award of pension date (day, month, year) and type of the granted pension is specified.

3.2.a Local organizations of the State employment agency in subordination of the Ministry of Labour and Social Protection of the population of the Azerbaijan Republic keep the following records in the service record:

In the 3rd column of the Section "Data on Work" full name of local organization of the State employment agency in subordination of the Ministry of Labour and Social Protection of the population of the Azerbaijan Republic, in the 1st column - sequence number of the made record registers in the form of heading, in the 2nd column for persons involved in actions of active employment, actions of active employment for the direction of local organizations of the State employment agency in subordination of the Ministry of Labour and Social Protection of the population of the Azerbaijan Republic date (number, month, year) of the beginning and the end of education, with indication of date (number, month, year) of the direction, according to the offer of these organizations with moving from one city and (or) district (except urban areas) administrative unit in another for work, and for receiving insurance payment on unemployment - date (number, month, year) of the beginning and suspension of payment of insurance payment is shown, in the 4th column records about the relevant decision (with indication of date and number) which is the basis for introduction of these marks are kept.

In the 3rd column for persons directed by local organizations of the State employment agency in subordination of the Ministry of Labour and Social Protection of the population of the Azerbaijan Republic, persons involved in actions of active employment with indication of the name of actions of active employment, about actions of active employment, according to the offer of the specified organization with moving from one city and (or) district (except urban areas) administrative unit in another for work with indication of the name of the city and (or) the area to which they go and workplace, records about passing of professional training, additional education, and for receiving insurance payment on unemployment - establishment and suspension of payment of insurance payment are kept.

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