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RESOLUTION OF BOARD OF NATIONAL BANK OF THE REPUBLIC OF BELARUS

of December 2, 2020 No. 379

About approval of the Instruction on the organization and implementation of collection and transportation of values

(as amended on 26-08-2022)

Based on paragraphs of the forty fourth and forty fifth of Article 26, of the paragraph of the fourth of Article 30 and part one of article 39 of the Bank code of the Republic of Belarus the Board of National Bank of the Republic of Belarus DECIDES:

1. Approve the Instruction on the organization and implementation of collection and transportation of values it (is applied).

2. This resolution becomes effective in six months after its official publication.

Vice chairman of the board

S. V. Kalechits

Approved by the Resolution of Board of National Bank of the Republic of Belarus of December 2, 2020 No. 379

Instruction on the organization and implementation of collection and transportation of values

Chapter 1. General provisions

1. This Instruction establishes requirements to the organization and implementation of collection and transportation of cash, precious metals and gemstones and other values (further - values) between banks and the non-bank credit and financial organizations (further - banks), their isolated and structural divisions, deliveries of such values to clients of banks, and also to ensuring safety of the specified values.

The bank develops the local legal act which establishes requirements to the organization of collection and (or) transportation of values and ensuring their safety in bank, taking into account requirements of this Instruction, the bank and foreign exchange legislation, and also specifics of work of bank, opportunities of the software, availability of branch network.

2. Under the organization of collection and (or) transportation of values banks ensure safety of the collected and transported values and observance of requirements of the legislation in the sphere of the organization of cash work, making of banking activities with precious metals, gemstones, transactions of sale of commemorative banknotes, commemorative and ingot (investment) coins, the legislation regulating traffic in weapons and ammunition to it in the territory of the Republic of Belarus and also establish control over the risks arising in case of collection and (or) transportation of values.

3. For implementation of collection and (or) transportation of values banks create at themselves divisions of service of collection (transportation of values) (further - service of collection).

4. Persons responsible for the organization of work of service of collection of bank, are developed, and the head of bank (person fulfilling its duties) (further - the head of bank) or the deputy manager of bank directing to activities of service of collection of bank (further - the deputy manager of bank), affirm:

regulations on service of collection of bank;

standard job description of the senior collector of service of collection;

standard job description of the collector of service of collection;

standard work instruction of the driver of service of collection;

the standard job description of the person on duty of service of collection (further - the duty collector).

Based on standard instructions job and work instructions of employees of service of collection which affirm the chief of service of collection are developed.

5. Collection and (or) transportation of values are performed by crew of collectors. The collectors and the driver who had professional training and provided with uniform regimentals, means of communication and individual protection, weapon and ammunition to it are part of crew of collectors.

Members of crew of collectors in case of execution of the job responsibilities take all necessary measures for ensuring the safety and safety of the transported values.

For decrease in risks in case of collection and (or) transportation of values the bank needs to pay attention to matching and personnel training.

If necessary the transported values can be insured.

6. Contracts on complete individual financial responsibility according to requirements of the legislation on work are signed with employees of service of collection.

Contracts on collective financial responsibility according to requirements of the legislation on work are signed with all employees of service of collection who are part of crews of collectors.

Employees of service of collection are allowed to independent work with values after obtaining from territorial authorities of internal affairs of permission to the right of storage and carrying weapon, preparation passing, prior issue of weapon and ammunition to it, acceptances of offsetting on knowledge of requirements of this Instruction, other regulatory legal acts of National Bank and Ministry of Internal Affairs, the local legal acts of bank relating to job responsibilities of such workers.

In case of execution of job responsibilities employees of service of collection, except for employees of service of collection with whom the employment contract is signed with preliminary testing wear uniform.

7. For implementation of transactions with values employees of service of collection are provided with keys from individual means of storage of values, metal and rubber (polymeric) seals (the disposable sealing-up materials), ice creams.

The metal seals used for sealing of safes have the following details: full name of bank which possesses seal, and sequence number of seal or position of person which is handing over values under centralized protection. On ice creams the bank identification code of bank and its sequence number, on the disposable sealing-up materials - identification numbers are specified.

Issue (return) to employees of service of collection of seals (the disposable sealing-up materials), ice creams, keys is performed under the signature in the special magazine. The magazine is kept by the worker who is exempted from making of transactions with values and is appointed responsible for registration, issue and storage of seals (the disposable sealing-up materials), ice creams, keys.

Employees of service of collection provide the proper storage of seals (the disposable sealing-up materials), ice creams, keys excluding possibility of use of these objects by other persons.

8. Head (deputy manager) of bank and chiefs of the relevant structural divisions of bank:

provide the necessary level of safety of work of service of collection;

will organize proper storage and ensuring complete safety of the transported values;

create the necessary working conditions of employees of service of collection providing accurate accomplishment of statutory rules of work with values;

before accomplishment by employees of service of collection of the service duties will organize passing of systematic control of physical condition of collectors and drivers for the purpose of identification of the alcohol intoxication and (or) condition caused by consumption of narcotic, psychotropic substances, their analogs, the toxic or other stupefying substances (further – control of physical condition);

provide storage in separate folders of protocols on acceptance at employees of service of collection of offsettings on studying of requirements of regulatory legal acts, the local legal acts relating to their job responsibilities (in case of maintaining protocols on paper), protocols on acceptance at employees of service of collection of offsettings following the results of carrying out study on weapon handling and its application (in case of maintaining protocols on paper), the documents confirming passing by employees of service of collection of preparation, prior issue to them of weapon and ammunition, checks on the validity to actions in the conditions connected with use and use of weapons, knowledge of the device of weapon, copies of orders (orders) on fixing of weapon to employees of service of collection, the medical certificates or their copies confirming absence at employees of service of collection of contraindications to ownership of weapon;

provide control of full and timely implementation of transactions on collection and transportation of values;

provide timely remedial action, revealed by checks, and accomplishment of the written instructions checking.

9. With employees of service of collection to whose job responsibilities work on routes of collection and (or) transportation of values belongs, the responsible person designated by the order (order) of the head (deputy manager) of bank, at least once a half-year carries out study on weapon handling and its application. Upon termination of study workers pass tests which results are drawn up by the relevant protocols. Protocols on acceptance of offsettings following the results of carrying out study on weapon handling and its application can be kept technical means, computer programs, information systems or information networks, in electronic form with use, if the method of their signing allows to determine authentically that these protocols are signed by persons which are part of the commission on acceptance of offsettings created according to the local legal act of bank. The protocols on acceptance of offsettings following the results of carrying out study on weapon handling and its application which are drawn up in electronic form are located in archive of electronic documents and are stored in it during term, stipulated by the legislation in the sphere of archiving and clerical work.

The procedure for acceptance of the offsettings specified in part one of this Item is determined by the local legal act of bank.

10. Each employee of service of collection performing transactions with values annually passes tests on knowledge of requirements of this Instruction, other regulatory legal acts of National Bank, the local legal acts of bank relating to job responsibilities of the employee of service of collection.

Results of tests, specified in part one of this Item, are drawn up by the relevant protocols. Protocols on acceptance of offsettings on studying of requirements of regulatory legal acts, the local legal acts relating to job responsibilities of the employee of service of collection can be kept technical means, computer programs, information systems or information networks, in electronic form with use, if the method of their signing allows to determine authentically that these protocols are signed by persons which are part of the commission on acceptance of offsettings created according to the local legal act of bank. The protocols on acceptance of offsettings on studying of requirements of regulatory legal acts, the local legal acts relating to job responsibilities of the employee of service of collection which are drawn up in electronic form are located in archive of electronic documents and are stored in it during term, stipulated by the legislation in the sphere of archiving and clerical work.

The procedure for acceptance of the offsettings specified in part one of this Item is determined by the local legal act of bank.

11. All employees of service of collection bear full financial responsibility for the damage caused as a result of failure to provide of safety of values in case of accomplishment of the service duties connected with collection and (or) transportation of values.

All members of crew of collectors after collection of cash revenue or acceptance of the values intended for transportation bear collective liability for them before delivery of values in cash desk of bank (the receiver of values).

Each employee of service of collection bears individual liability for safety of the job responsibilities of weapon, ammunition received for accomplishment to it, other property and documents.

12. Employees of service of collection need to know and observe the requirements established by this Instruction, other regulatory legal acts of National Bank, the legislation regulating traffic in weapons and ammunition to it in the territory of the Republic of Belarus and local legal acts of bank.

Chapter 2. Organization of collection and transportation of values

13. For the organization of work on collection and (or) transportation of values banks sign contracts with legal entities, including their separate divisions (further - the organizations), and individual entrepreneurs, other banks.

14. The head (deputy manager) of bank will organize:

professional training of employees of service of collection;

providing service of collection by necessary buildings, rooms;

preparation of vehicles;

providing employees of service of collection with individual protection equipment;

providing employees of service of collection with weapon and ammunition to it;

providing employees of service of collection with means of communication, including means of radio communication of network of overland mobile service (further – means of radio communication), the control system behind movement of special equipment vehicles for collection and transportation of values (further – special equipment vehicles) and system of record of negotiations in channels of radio - and wire telephone communication, used by service of collection (further – system of record of negotiations);

if necessary providing employees of service of collection with the technical means allowing to perform confirmation of the identity of the client, determination of the amount of the transported values including at nominals, transfer of the obtained data in the software of bank used for support of processes of collection and (or) transportation of values and also reconciliation of the entered information (further – the data collection terminal). The procedure for use by employees of service of collection of terminals of data collection is determined by the local legal act of bank.

15. The common directorship is assigned by professional training of employees of service of collection to the head (deputy manager) of bank. The organization of professional training of employees of service of collection is assigned to the chief of service of collection.

16. Professional training of employees of service of collection consists from:

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