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Ministry of Justice

Russian Federation

On October 7, 2021 No. 65338

PROVISION OF CENTRAL BANK OF THE RUSSIAN FEDERATION

of August 16, 2021 No. 768-P

About requirements to procedure for creation and maintaining databases of information systems of insurers, storages of information containing in them, provisions of access to such information to the Bank of Russia

This Provision based on Item 1 of article 29.1 of the Law of the Russian Federation of November 27, 1992 No. 4015-1 "About the organization of insurance case in the Russian Federation" (Sheets of the Congress of People's Deputies of the Russian Federation and the Supreme Council of the Russian Federation, 1993, No. 2, Art. 56; Russian Federation Code, 1998, No. 1, Art. 4; 2021, No. 27, the Art. 5171) establishes requirements to procedure for creation and maintaining databases of information systems of insurers, storages of information containing in them, provisions of access to such information to the Bank of Russia.

Chapter 1. Requirements to procedure for creation and maintaining databases of information systems of insurers

1.1. The insurance company, society of mutual insurance shall create the databases of information systems (further - databases) containing information on insurance reserves, means of insurance reserves, own means (capital) of the insurer and on their movement.

The foreign insurance company shall create the databases containing information on all transactions performed in the territory of the Russian Federation through the branch created by it according to insurance contracts (reinsurance).

Information containing in databases is reflected in the spreadsheets determined by the insurer, files of electronic images of paper documents, textual records, electronic documents and other types of objects (further - objects of file systems).

1.2. The insurer shall create and store objects of file systems on electronic media, including on hard drives of servers, at workstations and remote devices, on alienable (removable) machine data carriers.

1.3. The insurance company, society of mutual insurance shall keep databases by inclusion in them of information on all performed transactions and other transactions, article 29.1 of the Law of the Russian Federation specified in paragraph one of Item 1 of November 27, 1992 No. 4015-1 "About the organization of insurance case in the Russian Federation", with indication of:

transaction dates and other transactions, information on source accounting documents reflecting implementation of transactions and other transactions, and also analytics account numbers in which they are reflected;

data on investment of means of insurance reserves and own means (capital);

data on the documents containing the data necessary for calculation of insurance reserves for each calculating date under each agreement with indication of the details providing their identification and search in the storage location (storage, archive) of documents of the insurer determined by the insurer on papers or in electronic form;

the data specified in Item 5.1 of the Provision of the Bank of Russia of November 16, 2016 to No. 557-P "About rules of forming of insurance reserves on life insurance", No. registered by the Ministry of Justice of the Russian Federation on December 29, 2016 45055, and Item 5.1 of the Provision of the Bank of Russia of November 16, 2016 No. 558-P "About rules of forming of insurance reserves on insurance to other than life insurance", No. registered by the Ministry of Justice of the Russian Federation on December 29, 2016 45054, on April 6, 2021 No. 63016;

the information about insurers (for physical persons - surname, name, middle name (the last - in the presence) the insurer and data of the identity document of the insurer; for legal entities - full name (full trade name for the commercial organizations) the insurer and identification taxpayer number of the insurer).

1.4. The foreign insurance company shall keep databases by inclusion in them of information on all transactions performed in the territory of the Russian Federation through the branch created by it according to insurance contracts (reinsurance) with indication of:

transaction dates according to insurance contracts (reinsurance), information on source accounting documents reflecting implementation of such transactions;

data on the documents containing the data necessary for determination of the settlement size of security deposit of branch of foreign insurance company for each calculating date according to each insurance contract (reinsurance) with indication of the details providing their identification and search in the storage location (storage, archive) of documents of foreign insurance company determined by foreign insurance company on papers or in electronic form;

the data specified in Items 5.2 and 5.3 of the Provision of the Bank of Russia of August 16, 2021 to No. 769-P "About the settlement size of security deposit of branch of foreign insurance company", No. 65339 registered by the Ministry of Justice of the Russian Federation on October 7, 2021.

1.5. When maintaining databases the insurer shall provide compliance of information containing in databases, to data on the basis of which the specified information joins in databases, including source documents of financial accounting.

Chapter 2. Requirements to procedure for storage of information containing in databases of information systems of insurers

2.1. The insurer shall store information containing in databases, providing possibility of recovery of the temporary sequence of events and actions for modification of databases, and also identifications of persons making these changes, at least five years from the date of inclusion of information in databases.

2.2. The insurer shall store information containing in databases, providing its protection against spoil, loss, infection with malicious codes, unauthorized change or unauthorized access, and also providing possibility of its recovery from backup copies of databases (further - backup copy).

2.3. The insurer shall place backup copy on one or several alienable (removable) machine data carriers by transfer it in the Bank of Russia on storage.

If the backup copy is placed on several alienable (removable) machine data carriers, the insurer shall number consistently used alienable (removable) machine data carriers.

2.4. To the backup copy transferred to the Bank of Russia to storage, the insurer shall attach the passport of backup copy signed by the head of insurance company, society of mutual insurance, branch of foreign insurance company or the authorized person of the insurer which is acting on the basis of the document confirming powers of such person (further - the authorized person of the insurer), on paper and on the electronic medium of information (flash store) in the form of the file with the *.pdf expansion.

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