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ORDER OF THE GOVERNMENT OF THE RUSSIAN FEDERATION

of July 24, 2021 No. 1264

About approval of Rules of exchange of documents in electronic form under the organization of information exchange

The government of the Russian Federation decides:

1. Approve the enclosed Rules of exchange of documents in electronic form under the organization of information exchange.

2. Recommend to public authorities of subjects of the Russian Federation, other state bodies, and also the organizations performing publicly significant functions, to use the Rules approved by this resolution.

3. Recognize invalid:

the order of the Government of the Russian Federation of December 25, 2014 No. 1494 "About approval of Rules of exchange of documents in electronic form under the organization of information exchange" (The Russian Federation Code, 2015, No. 1, the Art. 284);

the order of the Government of the Russian Federation of January 24, 2017 No. 63 "About modification of Rules of exchange of documents in electronic form under the organization of information exchange" (The Russian Federation Code, 2017, No. 5, the Art. 808).

4. This resolution becomes effective since December 1, 2021.

Russian Prime Minister

M. Mishustin

Approved by the Order of the Government of the Russian Federation of July 24, 2021 No. 1264

Rules of exchange of documents in electronic form under the organization of information exchange

1. These rules establish procedure for information exchange by means of exchange of documents in electronic form of federal bodies of the government, public authorities of subjects of the Russian Federation, other state bodies, and also the organizations performing publicly significant functions (further - participants of information exchange) if the specified participants performed accession to system of interdepartmental electronic document management.

2. In these rules the document in electronic form is understood as the electronic document which structure of details is determined according to the rules of clerical work in state bodies, local government bodies established by Federal Archival Agency according to part 2 of article 11 of the Federal law "About Information, Information Technologies and on Information Protection".

3. The documents in electronic form used in the course of information exchange are created during activities of participants of information exchange with use of the electronic document management systems which are available for them according to requirements of the legislation of the Russian Federation, and also regulatory legal acts of the participants of information exchange establishing rules (procedure) of documentation, document flow and use of documents.

4. Exchange of documents in electronic form between participants of information exchange is performed by means of system of interdepartmental electronic document management, and also electronic document management systems of the participants of information exchange connected to system of interdepartmental electronic document management, forming together with it the transport bus according to requirements of the legislation of the Russian Federation about information, information technologies and about information protection.

5. In the absence of possibility of use of the transport bus information exchange is performed with use of the removable machine information medium.

6. Information transfer unit via the transport bus is the shipping container of the document in electronic form (further - the shipping container) which guaranteed delivery is provided due to observance of the procedure of exchange and is confirmed by the technological electronic message (further - the transport receipt).

7. The organizer of interdepartmental electronic document management (further - the organizer) determined according to the Regulations on system of interdepartmental electronic document management approved by the order of the Government of the Russian Federation of September 22, 2009 No. 754 "About approval of the Regulations on system of interdepartmental electronic document management" provides interaction of participants of interdepartmental electronic document management, and also is operator of head node of interdepartmental electronic document management.

8. The participants of information exchange having own nodes of interdepartmental electronic document management and providing information exchange of the participants who do not have own nodes of interdepartmental electronic document management are for such participants operators of information exchange (further - the operator).

9. The organizer keeps the global address reference book of participants of information exchange according to requirements of procedure for information exchange when maintaining the global address reference book according to appendix No. 1.

10. The organizer conducts and sends to participants of information exchange urgent reference books according to requirements of the procedure provided by appendix No. 1 to these rules, necessary for forming of shipping containers and electronic messages. Production schedules of creation, forming and mailing, and also technical requirements to data structure and format of such reference books are determined by the Ministry of digital development, communication and mass communications of the Russian Federation and Federal Guard Service of the Russian Federation in technical requirements to procedure for maintaining normative reference information of system of interdepartmental electronic document management.

11. The shipping container contains the following basic elements:

a) the file of the description of the shipping container which is obligatory element. For transfer of the shipping container by means of the transport bus the file of the description of the shipping container is supplemented with the description of the electronic message according to provisions and regulations of operation of the used transport bus;

b) file (files) of obligatory elements of the document in electronic form. The document format in electronic form is determined by the Ministry of digital development, communication and mass communications of the Russian Federation and Federal Guard Service of the Russian Federation in requirements to organizational technically interaction of state bodies and the state organizations (further - requirements to interaction);

c) the file of control of integrity of content of the shipping container created according to requirements to interaction, which is obligatory element;

d) the file (files) of optional elements of the document in electronic form (optional appendices) according to requirements to interaction.

12. In case of exchange of documents in electronic form between participants of information exchange the following procedures are performed:

a) forming of the shipping container in electronic document management system of the sender. The format of the shipping container is determined according to requirements to interaction;

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