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Ministry of Justice of Ukraine

June 16, 2021

No. 802/36424

RESOLUTION OF BOARD OF THE PENSION FUND OF UKRAINE

of March 12, 2021 No. 11-1

About approval of the Procedure for submission of data on labor activity of the worker, physical person - the entrepreneur, physical person which provides itself with work independently, electronically

(as amended on 01-06-2022)

According to Items 9, 10 Regulations on the Pension fund of Ukraine, the Cabinet of Ministers of Ukraine approved by the resolution of July 23, 2014 280, to item 4 of the resolution of the Cabinet of Ministers of Ukraine of November 27, 2019 No. 1084 "About introduction of accounting of labor activity of the worker, physical person entrepreneur, physical person which provides itself with work independently electronically" the board of the Pension fund of Ukraine DECIDES: No.

1. Approve the Procedure for submission of data on labor activity of the worker, physical person entrepreneur, the physical person who provides itself with work independently, electronically, which is applied.

2. To department concerning digital development, digital transformation and digitalizations (Chekotun D.) together with Legal department (Ryabtseva T.) submit this resolution on state registration to the Ministry of Justice of Ukraine.

3. This resolution becomes effective in ten days from the date of its official publication.

Chairman of the board

E.Kapinus

 

It is approved:

First Deputy Minister of digital transformation of Ukraine

 

A. Vyskub

The head of the Secretariat of General representative body of the party of employers at the national level

R. Ilyichev

Chairman of Joint representative body of trade union associations

G. V. Osova

Representative of the Verkhovna Rada of Ukraine for human rights

L. Denisova

Minister of social policy of Ukraine

M. Lazebnaya

 

Approved by the Resolution of board of the Pension fund of Ukraine of March 12, 2021, No. 11-1

Procedure for submission of data on labor activity of the worker, physical person entrepreneur, the physical person who provides itself with work independently, electronically

1. This Procedure according to article 20 of the Law of Ukraine "About collection and accounting of single fee on obligatory national social insurance" determines the mechanism of submission of data on labor activity of the worker, physical person - the entrepreneur, physical person which provides itself with work independently (further - the worker), electronically for creation of electronic service records.

2. In this Procedure terms are used in the values given in the Laws of Ukraine "About collection and accounting of single fee on obligatory national social insurance", "About electronic confidential services", "About personal data protection".

3. Data on labor activity of the worker move the insurer for workers or the worker.

4. Data on labor activity of the worker move in territorial authority of the Pension fund of Ukraine the worker personally or through the web portal of electronic services of the Pension fund of Ukraine electronically with obligatory imposing of the digital signature based on the qualified digital signature certificate, the worker, the insurer or the representative of the insurer to whom the head of the insurer delegates appropriate authority.

Data on labor activity of the worker move through the web portal of electronic services of the Pension fund of Ukraine electronically in the form of the xml-file which structure is given in appendix to this Procedure, and for the periods to entry into force of the Law of Ukraine of February 05, 2021 No. 1217-IX "About modification of some legal acts of Ukraine concerning accounting of labor activity of the worker electronically" - one of the following methods:

in the form of copies of the stipulated by the legislation documents made by scanning;

in the digitized type - by creation of the corresponding electronic record in electronic office of the insurer or insured person on the web portal of electronic services of the Pension fund of Ukraine to which the scanned copies of documents based on which record is created are attached.

5. The electronic copies of pages of the service record and documents on years of service determined by the Procedure for confirmation of the available working life for purpose of pensions in the absence of the service record or the corresponding records in it approved by the resolution of the Cabinet of Ministers of Ukraine of August 12, 1993 No. 637, are made by their scanning.

The scanned copies are made in color format from originals of the service record and documents on years of service, shall contain all pages of the service record in which records in chronological procedure and fields of the relevant documents are made, to be suitable for perception of their content, in particular, data on series and number of forms of documents, recommended permission when scanning - 300 dpi, the format of the image shall be jpg or pdf, the size of each file shall not exceed 1 MB.

6. Electronic record consists of the list of data on labor activity of the worker:

the name of the employer or surname, name, middle name (in the presence) and identification code according to the Unified state register of the companies and organizations of Ukraine either registration number of accounting card of the taxpayer or series (in the presence) and/or passport number (for persons who because of the religious beliefs refused adoption of registration number of accounting card of the taxpayer and notified on it the relevant monitoring body and have mark in the passport);

periods: works, studies, practicians, services, leaving, unemployment, training, the relations under agreements of civil nature, corrective works, combining jobs;

the transfer from position to other position or other work;

the name of position, profession, specialty, qualification, type of the performed work, structural division;

the reason of the termination of employment relationships, training, practice, service, the relations under agreements of civil nature, leaving, unemployment, corrective works (Item, part, the article of the law);

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