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RESOLUTION OF BOARD OF SOCIAL SECURITY FUND OF THE POPULATION OF THE MINISTRY OF LABOUR AND SOCIAL PROTECTION OF THE REPUBLIC OF BELARUS

of February 19, 2021 No. 2

About approval of the Instruction about procedure for exchange of electronic documents

Based on Regulations on Social Security Fund of the population of the Ministry of Labour and Social Protection of the Republic of Belarus approved by the Presidential decree of the Republic of Belarus of January 16, 2009 No. 40, board of Social Security Fund of the population of the Ministry of Labour and Social Protection of the Republic of Belarus DECIDES:

1. Approve the Instruction about procedure for exchange of electronic documents it (is applied).

2. Declare invalid the resolution of board of Social Security Fund of the population of the Ministry of Labour and Social Protection of the Republic of Belarus of April 29, 2010 No. 8 "About approval of the Instruction about procedure for exchange of electronic documents".

3. This resolution becomes effective since April 1, 2021.

Chairman of the board

I. A. Kostevich

Approved by the Resolution of board of Social Security Fund of the population of the Ministry of Labour and Social Protection of the Republic of Belarus of February 19, 2021 No. 2

The instruction about procedure for exchange of electronic documents

 Chapter 1. General provisions

1. This Instruction establishes procedure for exchange of electronic documents between payers of fees for the national social insurance (further - the payer) and bodies of Social Security Fund of the population of the Ministry of Labour and Social Protection (further - Fund).

2. For the purposes of this Instruction terms and their determinations in the values established by the laws of the Republic of Belarus of December 28, 2009 No. 113-Z "About the electronic document and the digital signature" of January 6, 1999 No. 230-Z "About the individual (personified) accounting in system of the national social insurance", of February 29, 1996 No. 138-XIII "About compulsory insurance premiums in the budget of state non-budgetary fund of social protection of the population of the Republic of Belarus", of January 5, 2008 No. 322-Z "About professional pension insurance" are used.

3. The payer submits to body of Fund the following documents prepared according to the formats and the main requirements to their forming approved according to the legislation:

the packs of documents of the personified accounting containing the PU-3, PU-6, PU-1, PU-2, forms respectively;

the explanatory note to the packs of documents of the personified accounting containing the PU-3 forms;

the report on budget funds of state non-budgetary fund of social protection of the population of the Republic of Belarus prepared in form of the departmental reporting "The report on budget funds of state non-budgetary fund of social protection of the population of the Republic of Belarus" (further - the report 4 fund);

the list of workplaces with special working conditions of the organization for the purposes of professional pension insurance (further - the list).

Chapter 2. Procedure for signing, representation and acceptance of electronic documents

4. Signing of the documents specified in Item 3 of this Instruction, the digital signature (further - the EDS) for the subsequent submission of electronic documents (further - ED) in body of Fund shall be performed when using of the functionality given in private office of the payer or in the program complex "Input of DPU" placed on the global computer Internet on enterprise portal Fonda (http://portal.ssf.gov.by).

5. Representation of ED by the payer in body of Fund shall be performed in the terms established by the legislation by means of:

enterprise portal of Fund (further - the portal of Fund) when using private office of the payer or the program complex "Input of DPU";

other software used by the payer, integrated with web service of the portal of Fund on the basis of use of open API (Application Programm Interface - the interface of programming of appendices).

In case of absence at the payer of possibility of use of the specified software for representation of ED in body of Fund, and also in cases, stipulated by the legislation, ED shall be represented directly to body of Fund for the place of registration.

6. In case of acceptance by body of AD Fund is exposed:

to incoming inspection regarding authenticity of ED and compliance of its format to the requirements established by the legislation (further - incoming inspection);

to control on compliance to the data containing in the automated information system of Fund (further - control in AIS of Fund).

7. On each ED sent to body of Fund, the receipt with result of passing of incoming inspection which can have the status "is issued to the payer it is accepted in processing" or rejected" with indication of reason for rejection.

8. On each ED received by body of Fund for results of passing of control to AIS of Fund, the payer the protocol of processing of ED which can have the status is issued "is accepted" or not accepted" with indication of the reason.

To the protocol of processing of ED which is containing the report 4 fund and having the status "is accepted", the file with calculation of penalty fee is attached.

The file of the answer which is intended for further work of the payer in the software "Forming of the list for the purposes of PPS" provided by Fund is attached to the protocol of processing of ED containing list. In case of need participations in acceptance of ED containing list, body of Fund for the place of statement of the payer of fees on accounting to the protocol of processing of ED containing list, the file of the answer it is not created.

9. Date of representation of ED by the payer in body of Fund the date specified in the protocol of processing of ED with the result having the status is considered "is accepted".

10. ED having the status in the protocol of processing of ED "is not accepted", after error correction shall be repeatedly submitted in body of Fund within the terms established by the legislation.

11. The receipt and the protocol of processing of ED provided by the payer to body of Fund when using the software specified in part one of Item 5 of this Instruction are signed by the EDS of Fund.

The receipt and the protocol of processing of ED in the form of ED are placed on the portal of Fund in private office of the payer and are available to viewing and preserving.

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