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ORDER OF THE STATE TAX SERVICE OF THE REPUBLIC OF MOLDOVA

of November 24, 2020 No. 582

About approval of the Instruction about departure and receipt of documents by means of the automated information system of creation and turnover of electronic documents

(as amended on 14-05-2021)

Based on Article 133 of the h. (1) the item (17) and article 167 of the Tax Code No. 1163-XIII of April 24, 1997 (it is repeatedly published in the Official monitor of the Republic of Moldova, 8.02. 2007, p. 4, the special edition), with subsequent changes, PRIKAZYVAYU:

1. Approve the Instruction about departure and receipt of documents by means of the automated information system of creation and turnover of electronic documents.

2. Repeal the Order GGNI No. 284 of 19.04.2012 "About departure and receipt of electronic documents by means of the automated information system of creation and turnover of electronic documents between the State Tax Administration, banks and payment service providers".

3. Publish this order in the Official monitor of the Republic of Moldova. It becomes effective since 1.01.2021.

Director of GNS

Lyudmila Botnar

Appendix

to the Order of the State Tax Administration of November 24, 2020 No. 582

The instruction about departure and receipt of documents by means of the automated information system of creation and turnover of electronic documents

I. General provisions

1. The instruction about departure and receipt of documents by means of the automated information system of creation and turnover of electronic documents (further - the Instruction) establishes procedure for departure and receipt of electronic documents between the State Tax Administration, National Bank of Moldova, banks (their departments), the payment service providers, bailiffs and bodies of the public power issuing warrants for execution, and also instructions for use the automated information system of creation and turnover of electronic documents (further - AIS SOED).

2. AIS SOED offers opportunity to registration of information arriving from participants of system, if necessary about opening, the physical resident persons, the foreign physical persons and legal entities which do not have the taxation objects and which do not have the tax liabilities and who are absent in Information system GNS including for the nonresidents having the temporary identity certificate (No. form 9), and also allows registration of bank accounts and/or payment accounts, other than those which will be accepted according to the h. (1) article 167 of the Tax Code. Participants of system, on the same day or the next working day, will be able to send electronic documents through AIS SOED.

3. Ceased to be valid according to the Order of the State Tax Administration of the Republic of Moldova of 14.05.2021 No. 257

4. The electronic document on opening, change and closing of bank accounts and/or payment accounts to persons specified in Item 2) to the Instruction automatically will receive the status It "is accepted", and then will pass into the status "Is approved" and does not require the procedure of confirmation in the State Tax Administration.

5. For persons specified in the item 2) to the Instruction, documents can be created by two methods:

creation of documents manually at the level of the interface;

loading of documents by means of the XML file.

6. For the purposes of this Instruction the following terms and concepts are applied:

1) GNS - State Tax Administration;

2) ISGNS - Information system of the State Tax Administration;

3) AIS SOED - the automated information system of creation and turnover of electronic documents;

4) NBM - National Bank of Moldova;

5) the administrator of users - physical person, the employee of National Bank of Moldova, bank (its department), the payment service provider, the bailiffs or the staff of bodies of forced execution who are responsible for management and operation of the rights to use the AIS SOED resources by users and authorized persons;

6) the system administrator (Operator) - the physical person, the employee of GU "The Center of Information Technologies in Finance" responsible for management and operation of the AIS SOED resources for their use by users, authorized persons and administrators of treasury;

7) user name and the password - accounting records (accounts) of users on the basis of which the last get access to AIS SOED;

8) operator - GU "the center of information technologies in finance", according to the Order of the Government No. 125 of 6.02.2018;

9) participant of system - National Bank of Moldova, bank (its department), payment service providers, bailiffs, the bodies of the public power issuing the warrants for execution connected, according to the procedure, established by this Instruction, to AIS SOED;

10) the authorized person - the user, the physical person, the employee of the State Tax Administration, or any other participant of system given right to sign and/or sendings electronic documents within AIS SOED;

11) profile (accounting record of the user) - the Section AIS SOED containing general information about the participant and the transferred or received electronic documents;

12) the user - the physical person, the employee of the State Tax Administration, or any other participant of system using AIS SOED agrees to the user's rights granted to it;

13) XML - extensible markup language which is used for creation of the web pages which are displayed in the browser (or the navigator).

14) Terms and the concepts "electronic document management", "electronic document", "temporary tag", "addressee", "authenticity of the electronic document" correspond to sense of the terms and concepts determined in the Law on the digital signature and the electronic document No. 91 of 29.05.2014.

II. Procedure for departure and receipt of electronic documents between the State Tax Administration and participants of system

7. AIS SOED provides the electronic document management confirming opening, change, closing or statement on tax accounting of bank accounts and/or payment accounts, suspension of transactions on bank accounts and/or payment accounts, balance and turnover of money on bank accounts and/or payment accounts and turnover of other documents, the collection order, warrants for execution and the related documents, the conclusion of bailiffs concerning application/cancellation of insurance/enforcement powers, the documents connected with accession to follow-up activity and other documents according to the current legislation which are movement subject between the State Tax Administration and participants of system.

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