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Ministry of Justice of Ukraine

August 31, 2020

No. 831/35114

DECISION OF EXECUTIVE DIRECTORATE OF FUND OF GUARANTEEING HOUSEHOLD DEPOSITS OF UKRAINE

of June 18, 2020 No. 1158

About approval of Rules of provision of the reporting in Fund of guaranteeing household deposits and recognition voided decisions of executive directorate of Fund of guaranteeing household deposits of July 9, 2012 No. 4 and 5

(as amended on 20-05-2021)

According to Item 10 parts oneto item 4 of part four of article 12 of the Law of Ukraine "About system of guaranteeing household deposits" executive directorate of Fund of guaranteeing household deposits of RESHILA:

1. Approve Rules of provision of the reporting as members of Fund of guaranteeing household deposits which are applied.

2. Recognize invalid:

the decision of executive directorate of Fund of guaranteeing household deposits of July 9, 2012 No. 4 "About approval of Rules of provision of the reporting by members of Fund of guaranteeing household deposits", registered in the Ministry of Justice of Ukraine on July 27, 2012 for No. 1269/21581 (with changes);

the decision of executive directorate of Fund of guaranteeing household deposits of July 9, 2012 No. 5 "About procedure for creation of the report on household deposits in members of Fund of guaranteeing household deposits - reporting No. 1F form", registered in the Ministry of Justice of Ukraine on August 2, 2012 for No. 1314/21626 (with changes).

3. To provide to department of methodology, strategic planning and European integration together with legal department provision of this decision in the Ministry of Justice of Ukraine for implementation of its state registration.

4. For public relations and the international organizations to provide to management placement of this decision on the official site of Fund of guaranteeing household deposits on the Internet after its state registration.

5. This decision becomes effective in 30 calendar days after day of its official publication.

6. Control over the implementation of this decision to assign to the deputy managing director Bilay of E.S.

Managing director

S.V.Reknut

 

It is approved:

First Deputy Minister of digital transformation of Ukraine

 

A. Vyskub

Approved by the Decision of executive directorate of Fund of guaranteeing household deposits of Ukraine of June 18, 2020 No. 1158

Rules of provision of the reporting by members of Fund of guaranteeing household deposits

I. General provisions

1. These Rules determine the list of forms/files of the reporting, procedure and frequency of their creation, terms and methods of provision in Fund of guaranteeing household deposits (further - Fund).

2. In these rules the terms below are used in such value:

the web portal of Fund - the centralized circle of provision of the automated services of Fund (the portal of the reporting of Fund) which is placed according to the reference https://report.fg.gov.ua;

rules of work with the web portal of Fund - the electronic documents placed according to the reference https://report.fg.gov.ua/instructions;

The register of files of the reporting Fund - the ordered and systematized information system of the requirement description to the reporting which banks create directly for Fund;

the authorized person - the employee of bank which has powers and on its own behalf or at the request of person who it represents on legal causes imposes the corresponding digital signature on the file of the reporting;

The XSD scheme - the standard of the description of structures of data in the XML format.

3. These Rules are obligatory for execution by members of Fund. The transitional bank submits the reporting taking into account the features established by appendices to these rules.

II. General requirements to creation and provision of the reporting

1. Members of Fund create forms/files of the reporting for Fund according to the procedure, determined by these rules, taking into account the requirements established by Regulations on procedure of payments, charges and payments of charges in Fund of guaranteeing household deposits, approved by the decision of executive directorate of Fund of guaranteeing household deposits of July 2, 2012 No. 1, registered in the Ministry of Justice of Ukraine on July 27, 2012 for No. 1273/21585.

2. The list of forms/files of the reporting provided by members of Fund in fund, method, frequency and term of its provision are given in appendix 1 to these rules.

3. For creation of forms/files of the reporting accounting data taking into account analytics parameter values are used.

4. Data of forms/files of the reporting are specified in units installed for each form / file of the reporting separately with rounding of the amounts to units, with preserving final and/or balance sheet data.

5. The participant Fonda creates and sends to Fund forms/files of the reporting with aggregated data under organization in general taking into account all separate divisions of bank.

6. Forms/files of the reporting in the form of electronic documents move:

through the web portal of Fund - for files of the reporting in the XML format;

means of electronic communication of the National Bank of Ukraine - for files of the reporting "The reporting file of the register of transactions of "RO" (further - fayl_ro) and "The reporting file of the register of contracts (agreements, agreements, transactions) "RC" (further - fayl_rc) (further together - reporting files N).

7. Members of Fund submit the forms/files of the reporting created to Fund:

according to the requirements established by Fund for forms/files of the reporting which are created directly for Fund;

according to the requirements established by the National Bank of Ukraine - for forms/files of the reporting which are created for the National Bank of Ukraine and move in Fund.

8. The general description of forms/files of the reporting which members of Fund create directly for Fund is given in appendices 2 - 8 to these rules.

9. For the files of the reporting in the XML format given in appendices 3 - 6 to these rules which members of Fund create directly for Fund and give through the web portal of Fund, XSD schemes are used.

XSD schemes, descriptions kontroly and compound measure codes for forms/files of the reporting affirm as the XML format which banks create directly for Fund, and changes in them the decision of executive directorate of Fund.

Information on XSD schemes, descriptions kontroly and compound measure codes for forms/files of the reporting in the XML format which banks create directly for Fund and information on introduction of changes in them with indication of the term (terms) of their introduction, is posted on the official website of Fund in the Section "For Banks/list Reporting/register of Files of the Reporting of Fund" (further - the page of the Register of files of the reporting of Fund) not later than 30 calendar days before date of their introduction. The fund notifies members of Fund on the specified changes by the letter.

10. Members of Fund create reporting files N, requirements to which forming are given in appendices 7 and 8 to these rules, directly for Fund and give means of electronic communication of the National Bank of Ukraine.

Descriptions and control of information lines (measure codes and their values) by component of measure code of RRR of reporting files N (for fayla_rc), and changes in them, affirm the decision of executive directorate of Fund.

Information concerning the description and control of information lines (measure codes and their values) by component of measure code of RRR of reporting files H (for fayla_rc) and information on introduction of changes in them with indication of the term (terms) of their implementation can be found on the page of the Register of files of the reporting of Fund not later than 30 calendar days before date of their introduction.

The fund notifies members of Fund on the specified changes by the letter.

11. Provision of the reporting by members of Fund on papers, and also other information (upon the demand of Fund) is performed by the registered mail by means of mail service, mail and messenger service or the courier.

12. If the reporting or other information (upon the demand of Fund) is provided in Fund on papers, date of provision of the reporting in Fund is considered:

in case of provision by mail and messenger service or the courier - date of its registration in Fund;

in case of giving by means of mail service - date on postage stamp of the company (department) of communication serving the sender.

13. If the reporting is provided in Fund in the form of files or electronic documents, as time and date of provision of the reporting are considered:

in case of provision by means of electronic communication of the National Bank of Ukraine - time and date of its obtaining by Fund which are fixed in the magazine of statistics of means of electronic communication of the National Bank of Ukraine;

in case of giving through the web portal of Fund - time and date of its obtaining by Fund fixed on the web portal of Fund.

14. The participant Fonda has the right to make changes to the reporting submitted to them to Fund and, respectively, independently to replace the given/submitted form/file of the reporting:

1) for the reporting which is submitted daily and ezhedekadno - no later than the next working day after the termination of the term (terms) of provision of the reporting;

2) for other reporting - no later than the second working day after the termination of the term (term) of provision of the reporting.

15. In case of adoption by the National Bank of Ukraine of the decision on postponement of provision of the reporting by banks in the National Bank of Ukraine the Fund has the right the decision of executive directorate of Fund to postpone the date of provision of the reporting in Fund.

16. If the deadline of submission of the reporting falls on output, festive or other non-working day, the date of submission of the reporting is postponed on the first behind it the working day.

If the reporting date of the reporting which is represented ezhedekadno - 01, 11 or 21 date falls on output, festive or other non-working day, then the deadline of submission of such reporting is postponed on the second behind it the working day, but the reporting date in decade files of the reporting shall be 01, 11 or 21 number.

17. In case of modification of the form/file of the reporting, method of its provision, determined by these rules, or introductions of new form / the new file of the reporting the executive directorate of Fund can make the decision on establishment of the test period for creation and giving by all members of Fund of the corresponding/corresponding form/file of the reporting in Fund.

For creation and giving in Fund by the member of Fund of reporting files N establishes the test period within thirty calendar days from the date of reference of such member of Fund in category of problem.

During the test period of the requirement concerning creation and provision in Fund of forms/files of the reporting, established procedure of error correction during filling of forms/files of the reporting do not change.

The assumption of mistakes in the reporting files N provided to Fund during the test period and the reporting under the changed / new forms / files or methods of provision is not considered violation of procedure for creation or provision of data in Fund or submission of false information by bank of Fund for which the Fund inflicts administrative penalties and administrative sanctions.

18. In case of provision in the National Bank of Ukraine according to its requirement or based on its permission of the corrected reporting from structure of the reporting which is created for the National Bank of Ukraine and moves in Fund, the participant Fonda shall submit to Fund such corrected reporting no more than two working days from the date of its provision in the National Bank of Ukraine together with explanation of the reasons and the bases of correction in time.

If the correction of the reporting specified in paragraph one of this Item is caused by the reasons which are not depending on the member of Fund, assumption of errors in primary reporting which were corrected upon the demand of or based on permission of the National Bank of Ukraine, and also provision of the corrected reporting outside the term (terms), stipulated in Item 14 these rules, it is not considered violation of Item of 1 part two of article 33 of the Law of Ukraine "About system of guaranteeing household deposits" or provision of false information by bank of Fund for which the Fund inflicts administrative penalties and administrative sanctions.

19. The forms/files of the reporting which are separately determined in appendix 1 to these rules are provided by bank through the National Bank of Ukraine according to the Agreement on cooperation between the National Bank of Ukraine and Fund concluded according to articles 55 and 56 of the Law of Ukraine "About system of guaranteeing household deposits".

III. Signing and sending the forms/files of the reporting represented to Fund

1. Heads of participating bank of Fund are responsible for reliability, completeness and timeliness of provision of forms/files of the reporting.

The procedure for authority delegation is determined by bank in its internal documents by signing by authorized persons of forms/files of the reporting.

Determination of persons, representatives to sign forms/files of the reporting, and persons who temporarily fulfill duties on signing of forms/files of the reporting on absence period of authorized persons it is performed depending on distribution of their functional obligations.

2. The authorized person for confirmation of authenticity and integrity imposes one of such types of the digital signature on the form/file of the reporting:

1) qualified digital signature;

2) digital signature of the National Bank of Ukraine.

3. The existing qualified certificate of open key of the authorized person, except obligatory details of subscriber, shall have certificate accessory signs to bank which representative is this authorized person (the full or official abbreviated name and identification code in the Unified state register of the companies and organizations of Ukraine).

4. Sending forms/files of the reporting to Fund is performed according to rules of work with the web portal of Fund.

IV. Verification of forms/files of the reporting on compliance to the requirements established by Fund

1. Verification of forms/files of the reporting on compliance to the requirements established by Fund is performed in the way:

1) control of structure of files of the reporting (technological) which is performed at the level of bank and Fund. Such control for files in the XML format is implemented in the XSD scheme;

2) control which is exercised at the level of Fund during acceptance of the file of the reporting and provides information on results of control, including logical and arithmetic;

3) the control exercised by Fund of timeliness and completeness of submission of the reporting.

2. The fund can apply expert control - control of quality of the received these forms / files of the reporting on their integrity, reliability, comparability to data of other sources of information.

3. Control of observance of these rules is exercised by Fund:

remotely;

during implementation of checks of banks by Fund.

4. The fund has the right to oblige the member of Fund to submit the corrected reporting in case of identification by results of the carried-out control of mistakes or discrepancies in data of the reporting.

5. The bank, in case of availability at Fund of notes to the reporting under results of control, shall provide explanation on request of Fund.

Director of the department of remote and inspection monitoring of activities of banks 

E.L.Deshchenya

Appendix 1

to Rules of provision of the reporting by members of Fund of guaranteeing household deposits (Item 2 of the Section II)

The list of forms/files of the reporting which move in Fund of guaranteeing household deposits by members of Fund of guaranteeing household deposits

No. of payment order

Form/file

Name

Frequency of provision

Term (term) of provision

Provision method

I. The reporting submitted by banks to Fund of guaranteeing household deposits (further - Fund) it is direct

1

Form No. 1F/file GBBX or GDDX

The report on household deposits in members of Fund of guaranteeing household deposits - reporting No. 1F form

a) monthly (as of 01 dates, following reporting) - for all participants;
b) ezhedekadno (as of 01, 11 and 21 numbers of month under report) - for all participants;
c) daily - for the banks referred to category problem (the first reporting date for daily reports decision date about reference of bank to category problem is);
d) as of decision date about reference of bank to category insolvent, as of start date of the procedure of conclusion Fund of bank from the market and as of the following reporting date - for the banks referred to category insolvent

a) no later than 16 hours 00 minutes of the 15th following reporting;
b) no later than 16 hours 00 minutes of the first working day after reporting date;
c) no later than 16 hours 00 minutes of the first working day after reporting date (daily reports the problem bank begins to provide in Fund no later than the second working day after the date of receipt to them decisions on reference of bank to category of problem);
d) no later than the fourth working day after the date of receipt by bank of the relevant decision about reference of bank to category of insolvent

It is provided directly by bank through the web portal of Fund (https://report.fg.gov.ua) (further - the web portal of Fund) in the form of the file in the XML format (GBBX or GDDX file) according to the description given in   appendices 2 and 3 to the Rules of provision of the reporting by members of Fund of guaranteeing household deposits approved by the decision of executive directorate of Fund of guaranteeing household deposits of June 18, 2020 No. 1158 (further - Rules), and according to the XSD scheme, kontrolyam and the descriptions of the constituting measure codes posted on the official website of Fund in the Section "For Banks / List Reporting / Register of Files of the Reporting of Fund" (further - the page of the Register of files of the reporting of Fund).

2



Calculation of the amount of the initial collection which is subject to payment in Fund of guaranteeing household deposits

One-timely - for all members of Fund

Within ten calendar days from the date of issue of the banking license on the right of provision of banking services

It is provided by bank in paper form and it is certified by signatures of the head and chief accountant of bank and fastened with impress of a seal of bank (in the presence) (it is represented members of Fund, except transitional banks)

3

GCCX file

Calculation of the amount of the regular collection which is subject to payment in Fund of guaranteeing household deposits

Quarterly (except cases of decision making by administrative board of Fund about payment of regular collection in the form of the differentiated collection) - for all members of Fund

No later than the 10th following reporting quarter

It is provided directly by bank through the web portal of Fund in the form of the file in the XML format (GCCX file) according to the description given in   appendices 2 and 4 to Rules and according to the XSD scheme, kontrolyam and to the descriptions of the constituting measure codes placed on the page of the Register of files of the reporting of Fund (moves members of Fund, except the transitional bank created according to Item of 1 part of the twentieth article 42 of the Law of Ukraine "About system of guaranteeing household deposits")

4

GLLX file

Calculation of regular collection in the form of the differentiated collection which is subject to payment in Fund of guaranteeing household deposits

Quarterly
(in case of decision making by administrative board of Fund about payment of regular collection in the form of the differentiated collection) - for all members of Fund

No later than the 10th following reporting quarter

It is provided directly by bank through the web portal of Fund in the form of the file in the XML format (GLLX file) according to the description given in   appendices 2 and 5 to Rules and according to the XSD scheme, kontrolyam and to the descriptions of the constituting measure codes placed on the page of the Register of files of the reporting of Fund
(moves members of Fund, except the transitional bank created according to Item of 1 part of the twentieth article 42 of the Law of Ukraine "About system of guaranteeing household deposits")

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