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DECISION OF BOARD OF THE EURASIAN ECONOMIC COMMISSION

of January 14, 2020 No. 10

About the technological documents regulating information exchange in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions"

According to Item 30 of the Protocol on information and communication technologies and information exchange within the Eurasian Economic Union (appendix № 3 to the Agreement on the Eurasian Economic Union of May 29, 2014) and being guided by the Decision of Board of the Eurasian economic commission of November 6, 2014 № 200, the Board of the Eurasian economic commission decided:

1. Approve enclosed:

Rules of information exchange in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions";

Regulations of information exchange between authorized bodies of state members of the Eurasian Economic Union and the Eurasian economic commission in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions";

Regulations of information exchange between authorized bodies of state members of the Eurasian Economic Union in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions";

The description of formats and structures of the electronic documents and data used for realization by means of the integrated information system of the Eurasian Economic Union of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions";

Procedure for accession to general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions".

2. Determine that terms of accession to general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions" regarding receipt of the corresponding data are determined by separate orders of Board of the Eurasian economic commission.

3. This Decision becomes effective after 30 calendar days from the date of its official publication.

Chairman of Board of the Eurasian economic commission

T. Sargsyan

Approved by the Decision of Board of the Eurasian economic commission of January 14, 2020 No. 10

Rules of information exchange in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions"

I. General provisions

1. These rules are developed according to the following acts incoming the right of the Eurasian Economic Union (further - the Union):

The agreement on the Eurasian Economic Union of May 29, 2014;

The decision of Board of the Euroasian economic commission of November 6, 2014 No. 200 "About the technological documents regulating information exchange in case of realization by means of the integrated information system of foreign and mutual trade of general processes";

The decision of Board of the Eurasian economic commission of January 27, 2015 No. 5 "About approval of Rules of electronic data exchange in the integrated information system of foreign and mutual trade";

The decision of Board of the Euroasian economic commission of April 14, 2015 № 29 "About the list of general processes within the Eurasian Economic Union and modification of the Decision of Board of the Euroasian economic commission of August 19, 2014 № 132";

The decision of Board of the Euroasian economic commission of June 9, 2015 №63 "About the Analysis technique, optimization, harmonizations and descriptions of general processes within the Eurasian Economic Union";

The decision of Board of the Eurasian economic commission of September 28, 2015 No. 125 "About approval of the Regulations on exchange of electronic documents in case of cross-border interaction of public authorities of state members of the Eurasian Economic Union among themselves and the Eurasian economic commission";

The decision of Board of the Euroasian economic commission of December 19, 2016 No. 169 "About approval of the Procedure for realization of general processes within the Eurasian Economic Union";

The decision of Board of the Eurasian economic commission of August 21, 2018 No. 136 "About approval of Rules of realization of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions".

II. Scope

2. These rules are developed for the purpose of determination of procedure and conditions of information exchange between participants of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions" (further - general process), including the description of the procedures performed within this general process.

3. These rules are applied by participants of general process in case of control of execution order of procedures and transactions within general process, and also during the designing, development and completion of components of the information systems providing realization of general process.

III. Basic concepts

4. For the purposes of these rules concepts which mean the following are used:

"document" - the document processed by authorized body (organization) of state member of the Union in case of regulation of foreign and mutual trade, including represented when making customs transactions for the purposes of confirmation of observance of prohibitions and restrictions;

"national information resource" - the information resource containing electronic documents, and (or) data on documents, and (or) data from documents, and placed in national segment of the integrated information system of the Union or within information system of authorized body of state member of the Union;

"general information resource" - the information resource of the Eurasian economic commission created on the basis of information exchange of state members of the Union and the Eurasian economic commission, containing electronic documents, and (or) data on documents, and (or) data from documents, and placed in integration segment of the integrated information system of the Union;

"the general list of sources of information" - the information resource of the Eurasian economic commission containing information on national information resource and general information resources.

The concepts "group of procedures of general process", "information object of general process", "contractor", "transaction of general process", "procedure of general process" and "participant of general process" used in these rules are applied in the values determined by the Analysis technique, optimizations, the harmonization and the description of general processes within the Eurasian Economic Union approved by the Decision of Board of the Eurasian economic commission of June 9, 2015 No. 63.

IV. Main data on general process

5. Full name of general process: "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions".

6. Specification symbol of general process: P.DP.01, version 1.0.0.

1. Purpose and tasks of general process

7. The purposes of realization of general process are:

a) simplification and increase in efficiency of procedures of interaction of representatives and the interested bodies of state members of the Union (further - state member) by means of implementation of information exchange;

b) obtaining in case of regulation of foreign and mutual trade in the interested bodies of one state members from national information resource and (or) general information resources in the terms determined by technological documents of general process, electronic documents, and (or) data on documents and (or) the data from the documents processed by authorized bodies of other state members including represented when making customs transactions for the purposes of confirmation of observance of prohibitions and restrictions.

8. For goal achievement of general process it is necessary to solve the following problems:

a) forming and maintaining by the Eurasian economic commission (further - the Commission) the general list of sources of information;

b) representation on requests of the interested bodies of one state members of electronic documents, and (or) data on documents, and (or) data from the documents processed by authorized bodies of other state members, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions and which are stored in national and general information resource;

c) providing on the basis of data model of the Union of development and application of the unified structures of electronic documents (data) for submission of electronic documents, and (or) data on documents, and (or) data from the documents approved by the Commission and included in the unified register of structures of electronic documents and data;

d) development (if necessary), maintaining and application of the reference books and qualifiers which are part of single system of normative reference information of the Union and necessary for classification and coding of authorized bodies, document types and documents other information.

2. Participants of general process

9. The list of participants of general process is provided in table 1.

Table 1

List of participants of general process

Specification symbol

Name

Description

1

2

3

P.ACT.001

Commission

the structural division of the Commission which is responsible for regulation of procedures of information exchange within general process;

provides provision to the interested bodies and interested persons of data on the documents containing in general information resources;

provides forming, maintaining and use of the general list of sources of information

P.DP.01.ACT.001

authorized body

the state body (organization) of state member providing forming and (or) maintaining national information resource according to the legislation of this state

P.DP.01.ACT.002

the interested body

the state body (organization) of state member determined according to the right of the Eurasian Economic Union as body by which when implementing information exchange within general process electronic documents, and (or) data on documents, and (or) data from documents can be received (further - data on documents)

 

3. Structure of general process

10. General process represents set of the procedures grouped according to the destination:

a) procedures of representation to the interested body of data from the general list of sources of information;

b) procedures of representation to the interested body of data on the document from national information resource;

c) procedures of representation to the interested body of data on the document from general information resource.

11. In case of performing procedures of general process submission of data on documents from general and national information resource to the interested body is performed.

In case of submission of data to the interested body the following procedures of general process included in group of procedures of representation to the interested body of data of the general list of sources of information are performed:

receipt of information on date and time of updating of the general list of sources of information;

receipt of data from the general list of sources of information;

receipt of information on the changes made to the general list of sources of information.

In case of performing procedures of general process, the procedures of representation to the interested body of data on the document incoming group of national information resource, the authorized body represents data on the document at the request of the interested body.

In case of performing procedures of general process, the procedures of representation to the interested body of data on the document incoming group of general information resource, the Commission represents data on the document at the request of the interested body.

12. The provided structure declaration of general process is provided in the figure 1.

Рисунок 1 к Решению КЭЕК от 14.01.2020 №10

Fig. 1. Structure of general process

13. The execution order of the procedures of general process grouped according to the destination including the disaggregated activity description, is given in the Section VIII of these rules.

14. For each group of procedures the general scheme showing communications between procedures of general process and procedure for their accomplishment is provided. The general scheme of procedures is constructed with use of the graphical notation of UML (unified modeling language - Unified Modeling Language) and supplied with the text description.

4. Group of the procedures "Procedures of Representation to the Interested Body of Data from the General List of Sources of Information" (P.DP.01.PGR.001)

15. Procedures of representation to the interested body of data from the general list of sources of information are performed in case of receipt of the corresponding request from information systems of the interested body.

Within representation performing procedures to the interested body of data from the general list of sources the following types of the requests arriving from information systems of the interested body are processed:

a) information request about date and time of updating of the general list of sources of information;

b) request of data from the general list of sources of information;

c) information request about the changes made to the general list of sources of information.

Information request about date and time of updating of the general list of sources of information is carried out by the interested body for the purpose of assessment of need of synchronization stored in information system of the interested body of data from the general list of sources of information with the data which are containing in the general list of sources of information and stored in the Commission. When implementing request the "Receipt of Information on Date and Time of Updating of the General List of Sources of Information" procedure is performed (P.DP.01.PRC.001).

The request of data is carried out from the general list of sources of information for the purpose of obtaining by the interested body of the data on the general and national information resource included in the general list of sources of information which are stored in the Commission. The data containing in the general list of sources are requested or in full (taking into account historical data), or as of certain date. The request of data from the general list of sources of information is in full used in case of initial loading of data on general and national information resource in information system of the interested body, for example, in case of accession to general process of the new participant of general process, recovery of information after failure. When implementing request the "Receipt of Data from the General List of Sources of Information" procedure is performed (P.DP.01.PRC.002).

In case of information request about the changes made to the general list of sources of information data which were added to the general list of sources of information since the moment specified in request until accomplishment of this request are represented. When implementing request the "Receipt of Information on the Changes Made to the General List of Sources of Information" procedure is performed (P.DP.01.PRC.003).

Submission of the specified data is performed according to Regulations of information exchange between authorized bodies of state members of the Eurasian Economic Union and the Eurasian economic commission in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions", the approved Decision of Board of the Eurasian economic commission of January 14, 2020 No. 10 (further - Regulations of information exchange between authorized bodies and the Commission). The format and structure of the represented data shall match the Description of formats and structures of electronic documents and data "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union used for realization by means of the integrated information system of the Eurasian Economic Union of general process, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions", to No. 10 approved by the Decision of Board of the Eurasian economic commission of January 14, 2020 (further - the Description of formats and structures of electronic documents and data).

16. The provided description of group of the procedures "Procedures of Representation to the Interested Body of Data from the General List of Sources of Information" (it is provided to P.DP.01.PGR.001) in the figure 2.

Рисунок 2 к Решению КЭЕК от 14.01.2020 №10

Fig. 2. General scheme of group of the procedures "Procedures of Representation to the Interested Body of Data from the General List of Sources of Information" (P.DP.01.PGR.001)

17. The list of the procedures of general process incoming group of the procedures "Procedures of Representation to the Interested Body of Data from the General List of Sources of Information" (P.DP.01.PGR.001), is given in table 2.

Table 2

The list of the procedures of general process incoming group of the procedures "Procedures of Representation to the Interested Body of Data from the General List of Sources of Information" (P.DP.01.PGR.001)

Specification symbol

Name

Description

1

2

3

P.DP.01.PRC.001

receipt of information on date and time of updating of the general list of sources of information

the procedure is intended for assessment by the interested body of need of synchronization of the interested body of data on the general and national information resource included in the general list of sources of information which is stored in information system with the data containing in the general list of sources of information

P.DP.01.PRC.002

receipt of data from the general list of sources of information

the procedure is intended for receipt of the data containing in the general list of sources of information

P.DP.01.PRC.003

receipt of information on the changes made to the general list of sources of information

the procedure is intended for synchronization of the interested body of data on the general and national information resource included in the general list of sources of information which is stored in information system with the data containing in the general list of sources of information

 

5. Group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from National Information Resource" (P.DP.01.PGR.002)

18. Procedures of representation to the interested body of data on the document from national information resource are performed in case of absence in the interested body of data on the document issued by authorized body of other state member which is stored in national information resource.

In case of need of receipt of data on the document the interested body sends inquiry for submission of data on the document to authorized body. At the same time the "Receipt of Data on the Document from National Information Resource" procedure is performed (P.DP.01.PRC.004).

Submission of the specified data is performed according to Regulations of information exchange between authorized bodies of state members of the Eurasian Economic Union in case of realization by means of the integrated information system of the Eurasian Economic Union of general process "Use of databases of the documents processed by authorized bodies of state members of the Eurasian Economic Union, in case of regulation of foreign and mutual trade, including the customs transactions represented when making for the purposes of confirmation of observance of prohibitions and restrictions", the approved Decision of Board of the Eurasian economic commission of January 14, 2020 No. 10 (further - Regulations of information exchange between authorized bodies). The format and structure of the represented data shall match the Description of formats and structures of electronic documents and data.

19. The provided description of group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from National Information Resource" (it is provided to P.DP.01.PGR.002) in the figure 3.

Рисунок 3 к Решению КЭЕК от 14.01.2020 №10

Fig. 3. General scheme of group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from National Information Resource" (P.DP.01.PGR.002)

20. The list of the procedures of general process incoming group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from National Information Resource" (P.DP.01.PGR.002), is given in table 3.

Table 3

The list of the procedures of general process incoming group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from National Information Resource" (P.DP.01.PGR.002)

Specification symbol

Name

Description

1

2

3

P.DP.01.PRC.004

receipt of data on the document from national information resource

the procedure is intended for submission by authorized body of data on the document at the request of the interested body

 

6. Group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from General Information Resource" (P.DP.01.PGR.003)

21. Procedures of representation to the interested body of data on the document from general information resource are performed in case of absence in the interested body of data on the document issued by authorized body of other state member which is stored in general information resource.

In case of need of receipt of data on the document the interested body sends inquiry for submission of data on the document to authorized body. At the same time the "Receipt of Data on the Document from General Information Resource" procedure is performed (P.DP.01.PRC.005).

Submission of the specified data is performed according to Regulations of information exchange between authorized bodies and the Commission. The format and structure of the represented data shall match the Description of formats and structures of electronic documents and data.

22. The provided description of group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from General Information Resource" (it is provided to P.DP.01.PGR.003) in the figure 4.

Рисунок 4 к Решению КЭЕК от 14.01.2020 №10

Fig. 4. General scheme of group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from General Information Resource" (P.DP.01.PGR.003)

23. The list of the procedures of general process incoming group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from General Information Resource" (P.DP.01.PGR.003), is given in table 4.

Table 4

The list of the procedures of general process incoming group of the procedures "Procedures of Representation to the Interested Body of Data on the Document from General Information Resource" (P.DP.01.PGR.003)

Specification symbol

Name

Description

1

2

3

P.DP.01.PRC.005

receipt of data on the document from general information resource

the procedure is intended for submission by the Commission of data on the document at the request of the interested body

 

V. Information objects of general process

24. The list of information objects, data on which or from which are transferred in process of information exchange between participants of general process are provided in table 5.

Table 5

The list of information objects, data on which or from which are transferred in process of information exchange between participants of general process

Specification symbol

Name

Description

1

2

3

P.DP.01.BEN.001

general list of sources of information

the information resource of the Commission containing information on national information resource and general information resources

P.DP.01.BEN.002

national information resource

the information resource containing electronic documents, and (or) data on documents, and (or) data from documents, and placed in national segment of the integrated information system of the Union or within information system of authorized body  of state member

P.DP.01.BEN.003

general information resource

the information resource of the Commission created on the basis of information exchange of state members and the Commission, containing electronic documents, and (or) data on documents, and (or) data from documents, and placed in integration segment of the integrated information system of the Union

 

VI. Responsibility of participants of general process

25. Attraction to disciplinary responsibility for non-compliance with the requirements aimed at providing timeliness and completeness of transfer of the data participating in information exchange of officials and staff of the Commission is performed according to the Agreement on the Eurasian Economic Union of May 29, 2014, other international treaties and acts constituting the right of the Union, and officials and the staff of authorized bodies of state members - according to the legislation of state members.

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