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RESOLUTION OF BOARD OF THE NATIONAL BANK OF UKRAINE

of November 29, 2019 No. 143

About approval of the Regulations on procedure for storage by the National Bank of Ukraine and banks of Ukraine of documents in the conditions of the special period

According to Articles 7, of 15, 56 Laws of Ukraine "About the National Bank of Ukraine", to the Laws of Ukraine "About defense of Ukraine", "About banks and banking activity", to regulatory legal acts of the National Bank of Ukraine concerning archiving, and also for the purpose of ensuring reliability and stability of functioning of bank system in the conditions of the special period the Board of the National Bank of Ukraine DECIDES:

1. Approve Regulations on procedure for storage by the National Bank of Ukraine and banks of Ukraine of documents in the conditions of the special period which are applied.

2. Recognize invalid regulatory legal acts of the National Bank of Ukraine which list is attached.

3. To impose control over the implementation of this resolution on the vice-chairman of the National Bank of Ukraine Roman Borisenko.

4. The resolution becomes effective from the date of, its official publication following behind day.

Chairman

Ya. Smoly

Approved by the Resolution of Board of the National Bank of Ukraine of November 29, 2019 No. 143

Regulations on procedure for storage by the National Bank of Ukraine and banks of Ukraine of documents in the conditions of the special period

I. General provisions

1. This Provision is developed according to the Laws of Ukraine "About the National Bank of Ukraine", "About banks and banking activity", "About defense of Ukraine", "About system of guaranteeing household deposits", regulatory legal acts of the National Bank of Ukraine (further - National Bank) concerning archiving and the procedure for storage by National Bank and banks of Ukraine of documents in the conditions of the special period determines.

2. Requirements of this Provision extend to National Bank and banks of Ukraine and are obligatory for accomplishment.

3. The term "special period" is used in this Provision in the value given in the Law of Ukraine "About defense of Ukraine". Other terms which are used in this Provision are used in the values determined by the laws of Ukraine and regulatory legal acts of National Bank.

4. Depending on risk level for bank system of Ukraine, scale of threat, other factors three stages of functioning of bank system of Ukraine in the conditions of the special period are determined (further - stages of the special period):

1) the first stage - the announcement of mobilization in all territory of Ukraine and/or introduction in certain areas of Ukraine of warlike situation without restriction of constitutional rights and freedoms of man and citizen, rights and legitimate interests of legal entities;

2) the second stage - the announcement of mobilization in all territory of Ukraine and introduction in certain areas of Ukraine of warlike situation in connection with the armed aggression or threat of attack, danger to the state independence of Ukraine, its territorial integrity with temporary restrictions of constitutional rights and freedoms of man and citizen, the rights and legitimate interests of legal entities;

3) the third stage - the announcement of mobilization in all territory of Ukraine and introduction of warlike situation in all territory of Ukraine in connection with the armed aggression or threat of attack, threat of the state independence of Ukraine, its territorial integrity with temporary restrictions of constitutional rights and freedoms of man and citizen, the rights and legitimate interests of legal entities.

5. Document types and terms of their storage, irrespective of type of the carrier on which they are constituted (paper, electronic) are determined according to the Rules of application of the list of the documents which are formed in activities of the National Bank of Ukraine and banks of Ukraine, approved by the resolution of Board of the National Bank of Ukraine of November 27, 2018 No. 130 (with changes).

6. The National Bank performs preparation of documents for evacuation and destruction according to the Procedure for ensuring evacuation, storage and destruction of documents in the conditions of the special period approved by the order of the Ministry of Justice of Ukraine of October 17, 2019 No. 3194/5, registered in the Ministry of Justice of Ukraine on October 24, 2019 for No. 1132/34103.

II. Ensuring document storage by National Bank and banks of Ukraine

7. The National Bank and banks of Ukraine at the first and second stages of the special period perform document storage according to requirements of the legislation and regulatory legal acts of National Bank.

8. Banks of Ukraine which activities are limited or stopped at the second or third stage of the special period provide document storage, formed in their activities before suspension or restriction of activities.

9. The National Bank and authorized banks of Ukraine which are included in the list of the banks involved (making of transactions) in the conditions of the special period (further - authorized banks) at the third stage of the special period provide document storage which are intended for obligatory storage in the conditions of the special period according to Item 10 of this provision.

III. Determination of the documents intended for obligatory storage in the conditions of the special period

10. At the third stage of the special period documents of National Archive Fund, long (over 10 years) storages, on personnel problems (staff) are subject to storage.

11. Separate documents temporary (up to 10 years inclusive) storages are subject to storage according to the solution of commissions of experts on conducting examination of value of documents of National Bank or banks of Ukraine taking into account proposals of heads of structural divisions which are created for providing:

1) the organizations of the cash address and conducting issued and cash transactions in bank system and cash transactions of subjects of managing;

2) creation of monetary and financial statistics, bank statistical information, accomplishment of regulating and observation functions by the National Bank of Ukraine;

3) reserve of material means in National Bank and banks of Ukraine;

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