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THE ORDER OF THE CHAIRMAN OF THE AGENCY OF THE REPUBLIC OF KAZAKHSTAN ON ANTI-CORRUPTION (ANTI-CORRUPTION SERVICE)

of October 30, 2019 No. 272

About some questions of passing of law-enforcement service in anti-corruption Agency of the Republic of Kazakhstan (Anti-corruption service)

For the purpose of implementation of the Law of the Republic of Kazakhstan of January 6, 2011 "About law-enforcement service", I ORDER:

1. Approve:

1) Rules of maintaining the personal records containing personal data of the employee of anti-corruption service according to appendix 1 to this order;

2) Rules of application of encouragement to the staff of anti-corruption service, according to appendix 2 to this order;

3) Rules and conditions of attraction to disciplinary responsibility of staff of anti-corruption service, according to appendix 3 to this order;

4) Rules of service by the employees who are at the disposal of anti-corruption service according to appendix 4 to this order;

5) Rules of the organization of professional office and physical training in anti-corruption service, according to appendix 5 to this order;

6) Rules and conditions of passing of computer testing of staff of anti-corruption service, certification subjects, on knowledge of the legislation of the Republic of Kazakhstan and logical thinking, standard rates of determination of professional suitability, and also threshold values for categories of positions, according to appendix 6 to this order;

7) Rules of adaptation of young employees and implementation of mentorship in anti-corruption service, according to appendix 7 to this order;

8) Rules and conditions of passing of special initial training for persons for the first time arriving in anti-corruption service to positions of the average commanding structure according to appendix 8 to this order;

9) Governed on establishment of extraordinary qualification classes to the staff of anti-corruption service, according to appendix 9 to this order;

10) the Instruction for assignment of cool qualification to the staff of anti-corruption service, according to appendix 10 to this order;

11) Rules of conducting office investigation in anti-corruption service, according to appendix 11 to this order.

2. Recognize invalid some orders of the Agency of the Republic of Kazakhstan for public service and to anti-corruption, according to appendix 12 to this order.

3. To provide to department of personnel work of the Agency of the Republic of Kazakhstan on anti-corruption (Anti-corruption service) in the procedure established by the legislation:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) placement of this order on Internet resource of the Agency of the Republic of Kazakhstan on anti-corruption (Anti-corruption service).

4. To impose control of execution of this order on the First Deputy Chairman of the Agency of the Republic of Kazakhstan on anti-corruption (Anti-corruption service).

5. This order becomes effective from the date of its first official publication.

Chairman

A. Shpekbayev

Appendix 1

to the Order of the Chairman of the Agency of the Republic of Kazakhstan on anti-corruption (Anti-corruption service) of October 30, 2019 No. 272

Rules of maintaining the personal records containing personal data of the employee of anti-corruption service

Chapter 1. General provisions

1. These rules of maintaining the personal records containing personal data of the employee of anti-corruption service (further - Rules), are developed according to Item 7 of article 42 of the Law of the Republic of Kazakhstan of January 6, 2011 "About law-enforcement service" and determine procedure for maintaining personal records of staff of the Agency of the Republic of Kazakhstan by anti-corruption (Anti-corruption service) and its territorial authorities (further - anti-corruption service), their accounting, storage and issue.

2. In case of arrival of the candidate for anti-corruption service by personnel service the personal record which all materials of studying and data on office activities and years of service of law-enforcement service join further is created.

3. In the personal record the former labor activity, service in Armed Forces, other troops and military forming of the Republic of Kazakhstan, special state and law enforcement agencies, data of biographic and social nature, results of studying of the candidate, special check and other data are reflected.

4. The data containing in the personal record and documents of accounting of the employee of anti-corruption service belong according to the Law of the Republic of Kazakhstan "About the state secrets" to the state secrets.

5. Personal records are drawn up and kept on all staff of anti-corruption service.

6. The personal record is the main document reflecting the personal data and materials characterizing office, professional and public work of employees.

7. The personal record acts as information model of the employee and is used as the accounting document containing the exact and detailed bio data and data characterizing it business and personal qualities, office and labor activity and also as storage of the documents which are legally confirming these data (characteristics, office certifications, the oath, representations).

8. Materials of the personal record are used for the solution of questions of service by the employee, its representation to establishment of the next qualification classes, rewarding and encouragement, increase in category, calculation of service length for determination of the size of official pay rate, working life, calculation of length of service for award of pension.

9. All materials of the personal record are filed in the corresponding parts. Use of glue, adhesive tape, the staplers intended for fastening of documents is not allowed.

Chapter 2. Procedure for maintaining personal records of staff of anti-corruption service

10. The personal record consists of five parts.

1) In the first part are stored:

record of service;

conclusion of the commission on determination of service length.

2) In the second part are stored:

appraisal sheets;

office characteristics in the period of service;

representations to establishment (lowering, recovery) of qualification class;

decision on delay of representation to establishment of the next qualification class;

representation and the official report to movement on service;

representation and official report to dismissal;

quit notice;

prize sheets, ideas of encouragement (rewarding);

3) In the third part are stored:

the application for admission in law enforcement agency;

autobiographies (written with own hand and in printed form, certified by the signature of the employee (worker) of personnel service);

the questionnaire (with the photograph confirmed by seal of personnel service);

the conclusion about acceptance in law enforcement agency, including in anti-corruption service;

the characteristics (office, educational and others) represented before revenues to service (study);

materials of tender committee (results of testing for knowledge of state language, legislation of the Republic of Kazakhstan and personal competences, delivery of standard rates on physical training, results of polygraphological research, minutes abstract of meeting of tender committee);

reference of the central (district) military-medical commission;

subscription in form, according to appendix 1 to these rules;

the obligation in form, according to appendix 2 to these rules;

the obligation on observance of the Ethical code of government employees of the Republic of Kazakhstan (Rules of office ethics of government employees), according to appendix 3 to these rules;

the signed form with the text of the Oath;

the conclusion (admission) to agential operational work;

the agreement (contract) on the admission to the state secrets;

4) in the fourth part (the separate folder) - "Archive materials" are stored:

obsolete records of service;

obsolete autobiographies and questionnaires;

official report of the employee;

conclusions and materials of functional audit checks and investigations;

decision and protocol of meetings of staff;

obsolete certificates of the Central (district) military-medical commission, health declaration, of wounds and contusions;

the third part of the permit on movement of the employee on service to other area;

petition and official report for prolongation of service life;

recommendations when moving about service;

materials on work with the candidates enlisted in personnel reserve;

copies of certificates (about the end of special initial training, rates of retraining, advanced training, and also the language, educational and other course paid for the budget account of anti-corruption service);

obsolete results of testing, delivery of standard rates on physical training;

other documents of the personal record which are in irrelevant condition;

5) the fifth part (the separate folder) - "Materials of studying and special check" is created of materials of special check of candidates for service for law enforcement agency, materials of additional check of the employee performed in the period of its service. Materials of studying of the candidate are stored in this part:

statement for consent to studying and check;

plan of conducting check;

personalized list;

requirements about availability or lack of criminal record;

results of special check;

information of division of own safety;

the official report, references, responses by results of check at the place of residence of the candidate;

references recommendations from the local police inspector at the place of residence;

the conclusion on special check;

materials on additional check.

The cover of the personal record is made by typographical method of dense cardboard, has the side, upper and lower valve, dense ties.

The cover of the personal record is drawn up in form, according to appendix 4 to these rules.

The personal record invests in the folder cover (the size of 250х320 millimeters) made of dense cardboard on which upper root number of the personal record according to the stock record book is specified.

The cover and the folder - cover of the personal record are drawn up uniformly, without use of the handwritten text.

On the back title cover of the personal record the color photograph (fullface, bust) of the employee in official style of clothes on white background without headdress is attached. On the back photographs register surname, name, middle name (in case of its availability) the employee which are certified by the signature of the employee (worker) of personnel service or the direct head and is certified by impress of a seal of personnel service.

On the second inside of cover the pasted envelope of 200х280 millimeters in size, the valve above is located. The following documents are stored in envelope:

1) the copy of the identity certificate certified by the employee (worker) of personnel service;

2) the copies of documents on the higher education certified notarially;

3) the copies of documents on marital status, the birth of children certified by the employee (worker) (personnel service);

4) service record;

5) the document of military accounting (for persons liable for call-up of persons);

6) copies of certificates of delivery of the declaration on the income and property, including, on the spouse (hectare) (for the last five years).

On outer side of envelope the list of documents, being in envelope of the personal record in form, according to appendix 5 to these rules is attached.

11. The record of service is the document reflecting passing by the employee of law-enforcement service and is drawn up in form, according to appendix 6 to these rules.

Records are made by ink of blue color, is legible, accurately, by hand without reducings and erasures.

In cases if in the subsequent work inaccuracies and misstatements in the records made in the record of service are revealed, corrections are made. All corrections are certified by the phrase: "Corrected to trust", the signature of the employee (worker) of the personnel service certified by impress of a seal of personnel service.

Registration and the subsequent entering of records into the record of service is performed in the state or Russian languages. Digital registration of different entries in the record of service, inventories and other documents of the personal record is performed with use only of the Arab figures.

In the record of service stamps are put (about statement on special accounting, about establishment of length of service and other stamps).

Stamps have clear print. Entering into the record of service of the data which are not provided by its form is not allowed.

If when filling Sections of the record of service there is no information, or it has non-constant character (has no, she is not married), entry is made by simple pencil in the form of the note "has no", "does not own" (for example, in the Section "Data on Academic Degree and Academic Status" - has no).

In case of creation and the subsequent maintaining the record of service it is necessary to be guided by the following:

1) on the title page of the record of service in the graph the surname, name, middle name (in case of its availability) are specified completely and is legible surname, name and middle name (in case of its availability) the employee in strict accordance with the identity certificate, without misstatement taking into account lexicographic execution of words.

In cases of change of surname, name or middle name (in case of its availability), former data accurately undertake in parentheses, are not crossed out. Nearby it is legible the changed data are entered. In the left bottom corner the stamp on change of accounting data where it is fixed is put down: the former and changed data, number and date of the order, the name of the instance which issued the order;

2) in the table of special (military) ranks, the ranks specified in the military ID of again accepted person are not specified. As the bases for filling of the table orders on staff on establishment of qualification classes act;

3) record in strict accordance with the identity certificate of the employee is made to the Section 1 "Data on Birth Date" and registers completely in text zone by verbal and digital method;

4) the record based on the identity certificate verified with the questionnaire is made to the Section 2 "Birthplace";

5) record in strict accordance with the identity document is made to the Section 3 "Nationality";

6) the Section 4 "Education" is filled in based on education documents.

The name of the organization of education, series and number of the diploma, year of the termination, qualification, the direction or specialty according to the diploma are introduced in structural elements of Section 4, the appropriated academic degree (is specified in case of its availability);

7) record is made to the Section 5 "Language skills" based on the questionnaire completed with the employee. Languages which are known by the employee are specified completely, without reducings. Degree of knowledge of language in text form is specified as follows: "uses masterfully", "reads and can speak", "reads and translates with the dictionary";

8) in the Section 6 "Data on Academic Degree and Rank" records are brought based on the documents issued by authorized state body in the fields of education and sciences. In this Section the academic degree and (or) academic status, date of award of academic degree or assignment of academic status who issues the document, number (series) of the document is specified. Also the code of specialty and the field of scientific research is specified;

9) in the Section 7 "Data on Availability of Scientific Works and Inventions" names are specified to those theses, records are made based on the list of scientific works and inventions of the established sample submitted the employee. In case of impossibility to reflect all list of works and inventions provided by the employee in this Section the list is filed in the fourth part of the personal record;

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