ORDER OF THE GOVERNMENT OF THE REPUBLIC OF MOLDOVA

of February 27, 2019 No. 143

About the organization and functioning of the National archival agency

Based on Item b) article 7 of the Law No. 136/2017 on the Government (The official monitor of the Republic of Moldova, 2017, No. 252, the Art. 412), parts (1) article 15 of the Law No. 98/2012 on the central branch public management (The official monitor of the Republic of Moldova, 2012, Art. No. 160-164, 537) and articles 40 and 41 of the Law No. 880/1992 on archival fund of the Republic of Moldova (The monitor of Parliament of the Republic of Moldova, 1992, No. 1, the Art. 20) DECIDES: the Government

1. Approve:

1) Regulations on the organization and functioning of the National archival agency, according to appendix No. 1;

2) structure of the National archival agency, according to appendix No. 2;

3) to organigramm of the National archival agency, according to appendix No. 3;

4) changes which are made to some orders of the Government, according to appendix No. 4.

2. Establish the extreme number of staff of the National archival agency in number of 88 units, with the annual salary fund according to the legislation.

3. Recognize invalid:

1) the Order of the Government No. 695/2012 about approval of the Regulations on the organization and functioning of the Public archive agency, its structure and the extreme number of staff of central office (The official monitor of the Republic of Moldova, 2012, Art. No. 198-204, 750);

2) the Order of the Government No. 736/2012 about the organization and functioning of the Ministry of Justice (The official monitor of the Republic of Moldova, 2012, Art. No. 212-215, 799).

4. This resolution becomes effective from the date of publication.

Appendix No. 1

to the Order of the Government of the Republic of Moldova of February 27, 2019 No. 143

Regulations on the organization and functioning of the National archival agency

I. General provisions

1. The regulations on the organization and functioning of the National archival agency (further – the Provision) establish mission, fields of activity, the main functions and the rights of the National archival agency (further – the Agency), and also procedure for the organization of its activities.

2. The agency is administrative authority in subordination of the Ministry of Justice.

3. The agency is legal entity of the public law, has seal with the image of the State Emblem of the Republic of Moldova and the name in Romanian, and also treasurer accounts. The Agency location – municipium of Chisinau.

4. Financing and material logistics of the Agency is performed at the expense of the means provided in the law on the government budget.

II. Mission, fields of activity, main functions and rights of the Agency

5. The mission of the Agency is ensuring implementation of state policy in the fields of activity provided in Item 6, according to the procedure and in the limits provided by the regulatory base.

6. The agency performs the functions established by this Provision in the following fields of activity:

1) administration and development of archival fund;

2) monitoring and control of storage and use of archival fund;

3) supervision and support in record keeping.

7. The agency performs the following main functions:

1) implements program documents in the field of archiving;

Provides 2), according to the law, the organization and functioning of archival system and implements the regulatory base for its functioning;

3) participates in determination of the priority directions of development of archival system, in project development of regulations in the field of archiving, and also provides observance and realization of their provisions;

4) is provided by completing of the State archival fund with the documents of cultural and historical and scientific value including which are in ownership of physical persons and also provides storage, conservation, use and protection of these documents;

5) keeps centralized state account of documents of the State archival fund which are stored in the Public Records Offices, special state and departmental archival storages, the documents of Public archival fund which are stored in archives of legal entities, funds and collections of documents of physical persons and exercises the state control of ensuring their safety, takes measures for elimination of the found violations, according to the legislation;

Coordinates 6) and provides, from the methodological point of view, according to the legislation, archive agencies of municipiums, areas and the autonomous territorial entity Gagauzia, and also departmental archives which provide temporary document storage of Archival fund of the Republic of Moldova;

7) performs functions on the organization, supervision and control concerning Archival fund of the Republic of Moldova;

8) determines and approves the List of organizations sources of completing of the State archival fund and Public archival fund;

Develops 9) and approves the List of standard documents and terms of their storage for bodies of public management, the companies, organizations and the organizations, irrespective of type of property and form of business, and approves lists of industry documents and terms of their storage;

10) approves standard lists of documents, terms of their storage and the instruction for record keeping in bodies of public management;

11) is performed by monitoring of procedure for record keeping in bodies of public management, and also at the companies, in the organizations and organizations, irrespective of type of property and form of business;

12) provides development, use and enhancement of scientific tools on informing on documents of Archival fund of the Republic of Moldova which are stored in the Public Records Offices, in special state and departmental archival storages;

13) is performed by monitoring of activities of archival organizations for the purpose of development of archive documents;

14) will organize research and methodical work in the field of archive science, document science and archaeography;

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