ORDER OF THE MINISTER FOR CULTURE AND SPORTS OF THE REPUBLIC OF KAZAKHSTAN

of March 12, 2019 No. 62

About approval of the document forms which are drawn up (constituted) during the completing, storage, accounting and use of documents of National Archive Fund and other archive documents by the Public and special Public Records Offices

According to Rules of completing, storage, accounting and use of documents of National Archive Fund and other archive documents by the Public and special Public Records Offices approved by the order of the Government of the Republic of Kazakhstan of September 20, 2018 No. 576 of PRIKAZYVAYU:

1. Approve:

1) form of inventories of cases, documents of permanent storage according to appendix 1 to this order;

2) form of the inventory of cases on staff according to appendix 2 to this order

3) form of the act of selection to destruction of the documents which are not subject to storage according to appendix 3 to this order;

4) form of the delivery-acceptance certificate of documents for storage according to appendix 4 to this order;

5) acceptance report form on document storage of personal origin according to appendix 5 to this order;

6) form of the act of return of archive documents of personal origin according to appendix 6 to this order;

7) form of card of the pofondovy topographical pointer according to appendix 7 to this order;

8) form of card of the postellazhny topographical pointer according to appendix 8 to this order;

9) form of leaf of verification of presence and condition of archive documents according to appendix 9 to this order;

10) form of the inspection statement of availability and condition of archive documents according to appendix 10 to this order;

11) form of the act of technical errors in accounting documents according to appendix 11 to this order;

12) form of the act of detection of archive documents according to appendix 12 to this order;

13) form of the act of unrecoverable damages of documents according to appendix 13 to this order;

14) form of the accounting card of undetected archive documents according to appendix 14 to this order;

15) form of the accounting card of archive documents on paper basis with damages of the carrier according to appendix 15 to this order;

16) form of the accounting card of archive documents on paper basis with damages of the text according to appendix 16 to this order;

17) form of the accounting card of technical condition of the video document according to appendix 17 to this order;

18) form of the accounting card of technical condition of the film document according to appendix 18 to this order;

19) form of the accounting card of technical condition of the phonodocument according to appendix 19 to this order;

20) form of the accounting card of technical condition of the documentary photograph according to appendix 20 to this order;

21) form of the act of nondetection of documents which ways of search are exhausted according to appendix 21 to this order;

22) form of the list of the main defects which are found on film documents according to appendix 22 to this order;

23) form of leaf witness of case according to appendix 23 to this order;

24) form of the card deputy of storage unit according to appendix 24 to this order;

25) form of leaf of use of documents according to appendix 25 to this order;

26) form of the book of issue of archive documents, copies of fund of use from storage in temporary use according to appendix 26 to this order;

27) the order form on issue of archive documents, copies of fund of use from the archive depository, inventories according to appendix 27 to this order;

28) form of the act of issue of archive documents in temporary use according to appendix 28 to this order;

29) form of the receipts book of documents according to appendix 29 to this order;

30) list form of funds according to appendix 30 to this order;

31) form of leaf of fund according to appendix 31 to this order;

32) form of leaf of accounting according to appendix 32 to this order;

33) form of the register of inventories of cases, documents according to appendix 33 to this order;

34) form of the stock record book of accounting of cases, the documents processed by precious metals and stones, having in appendix precious metals and stones according to appendix 34 to this order;

35) form of leaf of the accounting and document description carried to cultural values according to appendix 35 to this order;

36) list form of the funds containing especially important documents according to appendix 36 to this order;

37) form of the inventory of especially valuable cases, documents according to appendix 37 to this order;

38) form of the list of numbers of especially valuable cases (drop indicator) according to appendix 38 to this order;

39) form of the register of inventories of especially valuable cases, documents according to appendix 39 to this order;

40) form of the receipts book of insurance fund and fund of use on microfiches according to appendix 40 to this order;

41) form of the receipts book of insurance fund and fund of use on rolled film according to appendix 41 to this order;

42) form of the inventory of insurance fund on microfiches according to appendix 42 to this order;

43) form of the inventory of insurance fund on rolled film according to appendix 43 to this order;

44) form of the internal list of documents of case according to appendix 44 to this order;

45) form of the act of withdrawal of authentic storage units, archive documents according to appendix 45 to this order;

46) form of the act of separation, consolidation of cases, inclusion in case of new documents according to appendix 46 to this order;

47) form of the act of the description of documents, conversions of inventories according to appendix 47 to this order;

48) form of the act of declassification of documents according to appendix 48 to this order;

49) form of structure of details of the guide according to appendix 49 to this order;

50) form of the archive help according to appendix 50 to this order;

51) form of the archive statement according to appendix 51 to this order.

2. To provide to department of archiving and documentation of the Ministry of Culture and sport of the Republic of Kazakhstan in the procedure established by the legislation:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) within ten calendar days from the date of state registration of this order the direction its in electronic form in the Kazakh and Russian languages in the Republican state company on the right of economic maintaining "The republican center of legal information" for official publication and inclusion in Reference control bank of regulatory legal acts of the Republic of Kazakhstan;

3) within two working days after its introduction in action placement of this order on Internet resource of the Ministry of Culture and sport of the Republic of Kazakhstan;

4) within two working days after execution of the actions provided by this Item, submission to Department of legal service of the Ministry of Culture and sport of the Republic of Kazakhstan of data on execution of actions.

3. To impose control of execution of this order on the supervising vice-Minister for Culture and Sports of the Republic of Kazakhstan.

4. This order becomes effective after its first official publication.

Appendix 1

to the Order of the Minister for Culture and Sports of the Republic of Kazakhstan of March 12, 2019 No. 62

Form of inventories of cases, documents of permanent storage

The inventory of cases, documents of permanent storage, constituted in archive

Archive fund No. _____

_____ put the inventory No., documents of permanent storage

_______________________________________________

(official name of the organization)

for ___________ year(s)

Sequence number	Office work indexes or numbers according to the old inventory	Case heading	Extreme dates	Number of sheets	Note
1	2	3	4	5	6

In the schedule it is included ___________________________________________ put with No. _____ on No. _____

                                             (digits and copy-book)

________________________________________________________________________________

(the name of position, surname, initials, the signature of persons which constituted the Section(s) of the inventory)

________________________________________________________________________________

(name of position, surname, initials, signature of the keeper)

________________________________________________________________________________

(name of position, surname, initials, signature of the head of department)

_________________________________

(date of creation of the Section(s) of the inventory)

It is approved

protocol of expert and checking

commission (commission of experts)

local executive body (archive)

from ____ _______ years No. _____

A4 format (210X297)

I claim

____________________________

(name of position,

surname, initials

head of the organization)

____________________________

(signature of the head of the organization)

____________________________

(date)

Inventory of cases, documents of permanent storage of the organization

Archive fund No. _____

_____ put the inventory No., documents of permanent storage

____________________________________________

(official name of the organization)

for ___________ year(s)

Sequence number	Case index	Case heading (volumes, parts)	Extreme dates	The number of sheets in case (volume, part)	Note
1	2	3	4	5	6
Name of structural division of the organization
Name of the Section "________"

To this Section(s) ____________________ of the inventory it is made ____________________ put

                                     (name of the Section)                       (digits and copy-book)

with No. _____ on No. _____, including:

warranty numbers: _____

the missed numbers: _____

________________________________________________________________________________

(the name of position, surname, initials, the signature of persons which constituted the Section(s) of the inventory)

_________________________________

(date of creation of the Section(s) of the inventory)

It is approved                                                       approved

protocol central expert               protocol of expert and checking

commission (commission of experts)                      of the commission (commission of experts)

organizations                                                      of local executive body (archive)

from ____ _______ years No. _____                            from ____ _______ years No. _____

A4 format (210X297)

I claim

____________________________

(name of position,

surname, initials

head of the organization)

____________________________

(signature of the head of the organization)

____________________________

(date)

Inventory of video documents of permanent storage

Inventory No. ______

______________________________________________________

(the name of the inventory with the official name of the organization)

for __________ year(s)

Number of accounting unit	Number of storage unit	Index, production number	Document title	Author	Contractor of the work	Language	Date of record, rewriting	Timing of video	Type and record format	Quantity of storage units		Structure of the text accompanying documentation	Note
										original	copy
1	2	3	4	5	6	7	8	9	10	11	12	13	14

 

To this Section(s) ____________________ of the inventory it is made ____________________ put

                                        (name of the Section)                    (digits and copy-book)

with No. _____ on No. _____, including:

warranty numbers: ______, the missed numbers: ______ and the text accompanying documentation to them.

___________________________________________________________________________________________

(the name of position, surname, initials, the signature of persons which constituted the Section(s)

inventories) _________________________________ (date of creation of the Section(s) of the inventory)

It is approved                                                         approved

protocol central expert                   protocol of expert and checking

commission (commission of experts)                          of the commission (commission of experts)

organizations                                                         of local executive body (archive)

from ____ _______ years No. _____                              from ____ _______ years No. _____

A4 format (210X297)

I claim

____________________________

(name of position,

surname, initials

head of the organization)

____________________________

(signature of the head of the organization)

____________________________

(date)

Inventory of film documents of permanent storage

Inventory No. _____

______________________________________________________

(the name of the inventory with the official name of the organization)

for _____ year(s)

Number of accounting unit	Number of storage unit	Index, production number (accounting room in the organization)	Document title	Author	Date and place of shooting, production	Option (mute, sound, black-and-white, color, format, language)	Quantity of units of storage/metric area
							Negative	Double negative	Soundtrack (negative)	Soundtrack magnetic (the main, combined)	Intermediate positive
1	2	3	4	5	6	7	8	9	10	11	12

prodozheny tables

Quantity of units of storage/metric area		Structure of the text accompanying documentation	Note
Positive	Installation rollers and color passports
13	14	15	16

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