ORDER OF THE MINISTER FOR CULTURE AND SPORTS OF THE REPUBLIC OF KAZAKHSTAN

of March 12, 2019 No. 62

About approval of the document forms which are drawn up (constituted) during the completing, storage, accounting and use of documents of National Archive Fund and other archive documents by the Public and special Public Records Offices

According to Rules of completing, storage, accounting and use of documents of National Archive Fund and other archive documents by the Public and special Public Records Offices approved by the order of the Government of the Republic of Kazakhstan of September 20, 2018 No. 576 of PRIKAZYVAYU:

1. Approve:

1) form of inventories of cases, documents of permanent storage according to appendix 1 to this order;

2) form of the inventory of cases on staff according to appendix 2 to this order

3) form of the act of selection to destruction of the documents which are not subject to storage according to appendix 3 to this order;

4) form of the delivery-acceptance certificate of documents for storage according to appendix 4 to this order;

5) acceptance report form on document storage of personal origin according to appendix 5 to this order;

6) form of the act of return of archive documents of personal origin according to appendix 6 to this order;

7) form of card of the pofondovy topographical pointer according to appendix 7 to this order;

8) form of card of the postellazhny topographical pointer according to appendix 8 to this order;

9) form of leaf of verification of presence and condition of archive documents according to appendix 9 to this order;

10) form of the inspection statement of availability and condition of archive documents according to appendix 10 to this order;

11) form of the act of technical errors in accounting documents according to appendix 11 to this order;

12) form of the act of detection of archive documents according to appendix 12 to this order;

13) form of the act of unrecoverable damages of documents according to appendix 13 to this order;

14) form of the accounting card of undetected archive documents according to appendix 14 to this order;

15) form of the accounting card of archive documents on paper basis with damages of the carrier according to appendix 15 to this order;

16) form of the accounting card of archive documents on paper basis with damages of the text according to appendix 16 to this order;

17) form of the accounting card of technical condition of the video document according to appendix 17 to this order;

18) form of the accounting card of technical condition of the film document according to appendix 18 to this order;

19) form of the accounting card of technical condition of the phonodocument according to appendix 19 to this order;

20) form of the accounting card of technical condition of the documentary photograph according to appendix 20 to this order;

21) form of the act of nondetection of documents which ways of search are exhausted according to appendix 21 to this order;

22) form of the list of the main defects which are found on film documents according to appendix 22 to this order;

23) form of leaf witness of case according to appendix 23 to this order;

24) form of the card deputy of storage unit according to appendix 24 to this order;

25) form of leaf of use of documents according to appendix 25 to this order;

26) form of the book of issue of archive documents, copies of fund of use from storage in temporary use according to appendix 26 to this order;

27) the order form on issue of archive documents, copies of fund of use from the archive depository, inventories according to appendix 27 to this order;

28) form of the act of issue of archive documents in temporary use according to appendix 28 to this order;

29) form of the receipts book of documents according to appendix 29 to this order;

30) list form of funds according to appendix 30 to this order;

31) form of leaf of fund according to appendix 31 to this order;

32) form of leaf of accounting according to appendix 32 to this order;

33) form of the register of inventories of cases, documents according to appendix 33 to this order;

34) form of the stock record book of accounting of cases, the documents processed by precious metals and stones, having in appendix precious metals and stones according to appendix 34 to this order;

35) form of leaf of the accounting and document description carried to cultural values according to appendix 35 to this order;

36) list form of the funds containing especially important documents according to appendix 36 to this order;

37) form of the inventory of especially valuable cases, documents according to appendix 37 to this order;

38) form of the list of numbers of especially valuable cases (drop indicator) according to appendix 38 to this order;

39) form of the register of inventories of especially valuable cases, documents according to appendix 39 to this order;

40) form of the receipts book of insurance fund and fund of use on microfiches according to appendix 40 to this order;

41) form of the receipts book of insurance fund and fund of use on rolled film according to appendix 41 to this order;

42) form of the inventory of insurance fund on microfiches according to appendix 42 to this order;

43) form of the inventory of insurance fund on rolled film according to appendix 43 to this order;

44) form of the internal list of documents of case according to appendix 44 to this order;

45) form of the act of withdrawal of authentic storage units, archive documents according to appendix 45 to this order;

46) form of the act of separation, consolidation of cases, inclusion in case of new documents according to appendix 46 to this order;

47) form of the act of the description of documents, conversions of inventories according to appendix 47 to this order;

48) form of the act of declassification of documents according to appendix 48 to this order;

49) form of structure of details of the guide according to appendix 49 to this order;

50) form of the archive help according to appendix 50 to this order;

51) form of the archive statement according to appendix 51 to this order.

2. To provide to department of archiving and documentation of the Ministry of Culture and sport of the Republic of Kazakhstan in the procedure established by the legislation:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

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